Unit 1 Living in the Digital WorldChapter 4 – Smart Working This presentation will cover the following topics: Software choices Name:

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Chapter Objectives: By the end of this lesson you will be able to: identify the benefits and drawbacks of web hosted software identify the different software types: locally installed, leased, SaaS explain the different upgrade options available to a business identify the advantages and disadvantages of open source software.

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Starter You may use many different software packages at home on your desktop pc or laptop. However you can’t use them if you are out and about. With this in mind, think about the potential of using web hosted applications as an alternative.

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Software Licensing When you buy software, you must accept the terms and conditions of the software licence before you can use it. Software licensing normally makes it illegal for users to:  Copy software to sell or distribute  Adapt software, changing the way it works Users need to buy an appropriate licence for how they intend to use the software. There are 3 main types of licence: Multi-user licence – the software can be installed on a fixed number of machines. Licence by use – similar to a multi-user licence. Software can be installed on many machines but only used by a fixed number of people at any one time. This is useful for businesses that use hot-desking. Site licence – where software can be used on all computers on one site e.g. a school or business, although there may be a limit on the number of machines on which the software can be installed on one site.

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Buying and upgrading software There are a number of different ‘ways’ of buying software. Match the correct definition to each option below. Buy the software in one go from a shop or by downloading it and save it onto your computer system. Pay a one-off fee, own the software and use it as long as you want. Lease (rent) the software from company, save it onto your computer and pay for it each month instead of all in one go. Pay for the software you use. The software stays on the system of the company selling it (hosted software). Or it can be saved onto your computer but it will stop working once the period that has been paid for comes to an end. This software is available to download free of charge. It is available freely because the ‘source code’ is created by anybody who is able and not by a single company. Locally installed software Leasing software Software as a service (SaaS) Open source software

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Buying and upgrading software Things to consider when you buy or upgrade any software either for personal use or in a business. IT support Compatibility Licencing Sustainability Data management Payment method Storage Access Upgrading Software

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Buying and upgrading software Looking at the three options below, there are advantages and disadvantages for each type of software. Read the tables below to be assist in the knowledge check on the final slide. Locally installed software Leased softwareSoftware as a service Payment method One off feeOngoing monthly payments that stop when the software is no longer required You only pay when you actually use the software Upgrading Choose to buy the new version or continue using the old version The newest version is provided at no extra charge Newest version always available Storage Takes up a large amount of space on owner’s computer Takes up a large amount of space on user’s computer Doesn’t take up any space as it is hosted

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Buying and upgrading software Locally installed softwareLeased softwareSoftware as a service Access Can only be accessed on the computer installed, unless on a server Hosted software can be accessed anywhere in the world with Internet access IT support Support is not provided automatically but can be bought. Help is available online. Patches to fix bugs have to be downloaded and installed by the user Support can be paid for. Patches will be provided by the leasing company to install Support is offered by the hosting company. Patches are installed by the hosting company Data management All data is stored locally, but backing up is important to avoid data loss Work can be lost if the Internet connection is lost and the work has not been saved. Data protection is important as files can be accessed by the host company

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Buying and upgrading software Locally installed softwareLeased softwareSoftware as a service Licensing The price of the software includes a licence for one computer. If you want to install the software on more computers, you need to buy more licences The licences are held by the leasing company. The cost of the lease will depend on how many computers the software will be installed on The licences are held by the hosting company. The cost of the service depends on how many times the software is accessed Compatibility Need to buy software and versions that are compatible with the ones used by companies that you are working with You can change the software or version more easily You can choose the software or version each time you use it Sustainability You own the softwareIf the leasing company goes bust, the user can be left without important software If the hosting company goes bust, the user is left without important software. If the Internet connection goes down, the software will not be accessible

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Open source software This type of software is available to download free of charge. It is available freely because the ‘source code’ is created by anybody who is able to and not by a single company. A well-known example of open source software is OpenOffice.org, a suite of office applications for word processing, spreadsheets, presentations and creating databases. Advantages identified by OpenOffice.org for its software are: No licensing fees You can distribute and copy the software as much as you wish, in accordance with wither of the OpenSource licences. File compatibility – OpenOffice.org allows you to open and save files in many common formats, including Microsoft Office, HTML, XML, WordPerfect and Lotus 123. Upgrades, fixes and modifications are created by the ‘user community’ as and when they see the need. Make a list of possible disadvantages of using open source software:

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Examples of types of software Use the internet for find two examples of each of the four types of software SoftwareAdd at least two examples for each type of software Locally installed software Leased software Software as a service (SaaS) Open source software Using software illegally or copying software is against the law. You will be breaking the Copyright, Designs and Patents Act and could be prosecuted. Counterfeiters can make copies of software to look like the real thing, so always buy software from a reputable source. Be careful when downloading software for free as it could contain viruses, bugs, spyware, etc. If you do download free software, make sure it is from a reputable source. Using software illegally or copying software is against the law. You will be breaking the Copyright, Designs and Patents Act and could be prosecuted. Counterfeiters can make copies of software to look like the real thing, so always buy software from a reputable source. Be careful when downloading software for free as it could contain viruses, bugs, spyware, etc. If you do download free software, make sure it is from a reputable source.

Unit 1 Living in the Digital WorldChapter 4 – Smart Working Knowledge Check Complete the questions below as fully as possible 1What are the advantages of locally installed software? (3 marks) 2What are the advantages of software as a service (SaaS)? (7 marks) 3How can you legally use software for free? (1 mark) 4What is the purpose of a software licence? (3 marks)