AND THE WINNER IS …….. Area & Division Contests June 7, 2014 – Marg Faryna, DTM

 Fall Contest  Humorous  Table Topics  Spring Contest  International  Evaluation Plan Speech Contests

 Encourage ALL clubs to hold a club contest  Discuss the benefits of holding club contests  Discuss the club contests at the area council meetings  Offer to assist clubs by providing coaching & expertise  Discuss the Area contests at the area council meetings Advance Preparation

 Identify location, contest date & time  Notify Division Governor  Promote date, location and time  on the website  Flyer and to all clubs in your area  Recruit contest chair and Toastmaster  Recruit a test speaker for evaluation contest  Ask area clubs to provide two:  Timers  SAA  Ballot Counters Advance Preparation (one month)

 Recruit a Chief Judge  Determine how contest judges will be recruited: yourself or Chief Judge  Anyone who is competing in any future contest would disqualify him/herself if they judge  Locate Area trophies Advance Preparation

 Confirm all contestants from all clubs  Confirm eligibility  Prepare the contest program  Do not include designations on the program  Confirm the key recruits  Prepare Thank You cards/token gifts for judges  Prepare the paper required Preparation One Week in Advance

 Contest agendas  Speech contest rule book  Contestant eligibility forms  *** Judges eligibility forms (new)  Contestant biography forms  Judging forms for EACH contest  Tiebreaker judging forms for EACH contest  Two timing forms  Two ballot counter forms  Certificates of participation  Winner certificates  Notification of Winner form for EACH contest to be given the next day to the Division Governor Paper, Paper and More Paper

 Arrive early to confirm setup  Confirm all helpers  Set out the paperwork, certificates and trophies  Set out judges gifts/thank you cards Just Before the Contest

 Gather all eligibility, originality and bio forms  Props for the speakers? SAA to place  Briefs the contestants on:  Speaking area and location of timing lights  Time limits  Draw for speaking order  Speech titles (for the Toastmaster)  Pronunciation of names  No badges for contestants Contest Chair duties:

 Briefs the contest judges  Assigns a tiebreaker judge (could be the chief judge)  Briefs the timers and counters  Retires with the counters to count ballots  Prepares the contest results for the announcement Contest Chief Judge duties:

 Encourage all area clubs to hold a club contest  Encourage all clubs to attend the area contest  Timely and careful planning will result in a successful Area Contest Summary

AND THE WINNER IS …….. QUESTIONS?