The Dirt Lot Initiative This proposed project was part of last year’s Capital Project Improvement Plan There has been an obvious risk associated with its use This year, the Board of Directors set a specific objective to bring this matter back to the membership for its consideration

EXISTING DIRT LOT

April 28, 2010

Planned Parking Expansion

The Process Architect Wayne Renshaw revises the original Master Plan documents and submits to City for approval on January 22, 2010 Approval is received from the City on March 5, 2010 BKF Engineering services are retained to develop construction documents – March/April The project is bid – six bidders are invited

Project Bidders (Base Bids) 1)Galedrige Construction 2)Jos. J. Albanese 3)K&M Asphalt 4)Calhoun Bros 5)David Calhoun 6)HSR Incorporated

The Base Bid Elements Surface demolition, grading and paving Underground & drainage Underground electric service Concrete Striping Standard and/or solar lighting

The Base Bid Numbers 1)Galedrige Construction $219,405 2)Jos. J. Albanese$202,285 3)K&M Asphalt $155,439 4)Calhoun Bros $186,200 5)David Calhoun $269,300 6)HSR Incorporated $218,613

Other Costs Costs incurred to date (professional, plan check and permitting fees) = $26,145 Cost to be incurred… –Landscape $40,000 –Electrical permit $ 3,000 –Engineering fees $12,000 –Architect fees $ 2,000 –Contingency (10%)$25,000 –Total $82,000

Project Cost Estimate $263,584, which includes a 10 percent contingency is the project’s estimated cost The Bylaws require a “simple majority” vote –A simple majority vote is defined as the majority of votes cast at a meeting (or by written ballot) where a quorum is achieved –A quorum is ten percent of the “total voting power” or 254

You Will Be Asked to Approve A $265,000 spending limit from the Capital Project Improvement Fund

When is the Vote? The Ballots will be distributed May 14 –Together with the package, the annual budgets and election ballots will also be included Please vote yes on this initiative!