1 Update on the Faculty Activity Repository Project Report to FAR Advisory Group March 19, 2008

2 Objectives  Facilitate data-driven decision-making for department heads, deans and senior administrators  Improve timeliness, accuracy and consistency of internal and external reporting, including assessment activities  Provide a centralized online repository for faculty to collect information about activities and accomplishments; to use for CV / resume, program planning, and other academic planning reports  First goal – to meet needs of upcoming SACS reaffirmation

3 SACS Reaffirmation Budget Human Resources Registrar Curriculum Systems OFA/IROVPR Grad School Faculty CVs Faculty OFA/IR In-House School/College FAR Systems Faculty Member Reports Departmental Reports College Reports Digital Measures Faculty Activity Reporting Digital Measures Faculty Activity & Assessment Reporting Current SituationPhase I-Populating FAAR SACS Reaffirmation Assessment Reporting Phase II-Institutional FAR Assessment Reports Institutional Reports Validating Authoritative Data Authoritative Data Sources

4 Assessment--Dashboard FAR Unit Assessment Dashboard Existing Processes Undergrad Major Assessment Graduate Program Assessment Program Review Faculty Activity 5-Year Program Planning Unit Data (link to OIR/FACTS) Reporting Annual reports Assessment reports Program review reports Accreditation reports Decision Making Resource allocation Program management Strategic planning Personnel evaluation Existing Needs

5 Major Milestones To Date  Reviewed and made changes to the generic DM product to fit UGA  Met with constituents to better understand Public Service & Outreach, courses offered, budget, contracts & grants, and some HR data  Designing screens for outcomes assessment  Reaffirmed need to start small, expand in phases  Reviewed one test set of data; made some modifications

6 Major Milestones to Date, continued  Website in place (and will grow)  Reference Manual developed (also accessed from FAR website)  goes to  Second data load ready for Beta Testing

7 Next Milestones  Complete beta testing (3/28/08)  Determine if we are ready to release to all faculty (4/1/08)  Publicize rollout through Advisory Group (4/08)  Rollout 1 (if ready, 4/29/08)  Work on assessment screens and other areas of faculty activity (summer 2008)

8 Beta Testing  Have identified about 20 faculty members who will serve as beta testers  Advisory Group is second set of beta testers  Beta test comments and reactions will weigh heavily into if system will be released to all faculty in April

9 Brief demo of UGA’s FAR  OR 

11 Questions? Break For Those Who Need to Leave

12 More Detail  OR   Sections with prefilled data, others for entry, others to be prefilled in future  Reports available

13 So again, Requesting Your Help Over the next week, review the system from two perspectives: administrator and faculty  Verify that all faculty for your unit are included  Review and enter your individual information for 2007  or call Karen with comments by  Review reference manual if you wish

14 Requesting your suggestions for name 2. Suggest possible name for system. Some possibilities: Faculty Activity Repository [FAR] or [UGAFAR] Faculty Activities Institutional Repository [FAIR] Faculty Activities & Outcomes Repository [FActOR] Faculty Activities Repository for Assessing Outcomes [FARAO] Others???

15 Feedback Form  Available on the FAR website if you would prefer to complete as opposed to talking with Karen. 

16 FAR Working Group  Shweta Dalmia - EITS  Sharon Burch - EITS  Rehan Khan - EITS  Mel Crask - Terry  Mark Dawkins - Terry  Sandi Glass - Education  Jerry NeSmith - OVPR  Bob Scott - OVPR  Christine Miller – A&S  Brian Watson - CAES  Sue Achtemeier – Inst. Effect.  Allan Aycock – Inst. Effect.  David Jordan – Inst. Effect.  Maurice Saavedra - IHE  Karen Webber - IHE