OU Fleet Service & OU Motor Pool Theta M. Dempsey Transportation Operation Center 510 East Chesapeake, Norman Oklahoma

0 Office Hours are 7:30 to 4:30 0 Monday to Friday 0 Office Phone: All Fleet & Motor Pool contact information is on website 0 Helpful links are on front page

Forms and Documents 0 Easily access Fleet Services & Motor Pool forms on our website 0 Includes Roadside Assistance 0 Includes Insurance packets 0 Includes Risk Management forms 0 Vehicle Inspection Report – OU 0 Used to request repairs / service 0 State of Oklahoma 0 There are links on our website to the State of Oklahoma forms 0 Department of Central Services

Renting, driving, and riding 0 Who can rent 0 Employees for University Business 0 Who can drive 0 OU employees only 0 This includes students employees 0 Who can ride 0 Passengers in vehicles 0 Staff Handbook page 45 section Any person(s) on university business 0 This includes person(s) at ‘camp’ sponsored by OU

Renting, driving and riding (continued) 0 Minors Page 4 (the first complete paragraph at the top of page) addresses transporting minors. 0 Department should be responsible for making sure to follow the rules and procedures involving minors on campus. 0 Department should be aware of the policies/procedures, as this has been distributed by Legal Counsel to all Deans / Directors / VP’s etc. 0 Contact OU attorney Rachel McCombs at or with

Renting, driving and riding (continued) 0 Driver License Policy 0 Staff Handbook page 43 section How to Rent 0 FleetCommander.ou.edu 0 Attaching items to University (State) owned vehicles 0 Nothing at all can be attached

Insurance and Risk Management 0 Insurance 0 Insurance in vehicle 0 Staff Handbook page 45 section Risk Management 0 Reporting to State 0 Title 47 0 Accidents (also covers vandalism, etc.) 0 Taking vehicles home 0 Staff Handbook page 45 section 5.11

Smoking, Texting These are State of Oklahoma policies 0 Smoking 0 State of Oklahoma Title 63 0 Chapter 1 article 15 section Texting 0 Staff Handbook page 45 section Executive Order

VANS 0 Vans 0 Don’t drive over 55 mph 0 Don’t take in to parking garages

Maintenance and Repairs 0 Fleet Service is the exclusive service unit provider of motor vehicle services in accordance with 0 Regent's Policy Manual section Preventive maintenance 0 All PM must be done by Fleet Services 0 Vehicles have set schedules that must be maintained 0 Vehicle Inspection Report – OU

Fueling 0 Fuel Keys 0 Assigned to specific vehicle 0 Don’t have one? Stop by Fleet Service office 0 Fuel station at Fleet 0 Open 24 hours, 7 days 0 5 types of fuel 0 ComData Cards 0 Use only out of town 0 Must use Fleet station if in Norman 0 No exceptions

Thank you! Please feel free to contact us with any questions, comments, or concerns