Governing Board for the Inkomati CMA Inaugural Meeting Planning 22 nd September 2005

Appoint a Chief Executive Officer –Recruitment & secondment of staff Approve an organisational design Submit a first Business Plan Establish stakeholder bodies Establish Board governance –Board committees –Board induction Institutional Development Responsibilities in the first 6 months

Roadmap for the first 6 months Inaugural Meeting of the CMA GB GB Induction Session GB Strategic Direction Session Establish Board Committees Recruit CEO CMA Organisational Design CMA First Business Plan Recruit Staff Second Staff Perform initial functions Establish Stakeholder Bodies Month 0 September Month 6 March Month 3 December Begin Catchment Visioning Ongoing GB Meetings

Secretariat and logistical organisation for the Board Managing the CMA finances on behalf of the GB Facilitating and coordinating the organisational design and business planning Assisting with the recruitment of the CEO Planning and coordinating CMA GB induction and training session/s Assisting with the establishment of stakeholder bodies Governing Board Support from DWAF

Board responsible for decisions Recommendations from committees given support Appoint CEO –HR Committee with Recruitment Company Organisational Design –HR / Transformation Committee with Support Team Business Planning –Finance and Audit Committee with Support Team Establish stakeholder bodies –Technical Committee with DWAF Responsibilities

Day 1: afternoon –CMA responsibilities & Water resources management Day 2: morning –Corporate governance & Financial management Day 2: afternoon –Committee responsibilities / induction Day 3: morning –Planning session on the strategic direction for the CMA Day 3: afternoon –Board meeting to formally approve interim decisions Induction Session (3-day session within 6 weeks)

Organisational Design

Institutional Development Plan Establishing a viable entity Vision and strategic direction for the CMA Organisational design Institutional development / cooperation Financial plan –Next year budget (2006 activities) –3 year projection First Business Plan

Appointment of the CEO Agree on Job Description and Draft Contract Develop Advertisement –with location –no need to indicate remuneration, but must know Advertise (how?) Screen candidates (formally ito LRA) and shortlist Criteria for evaluation Interview by GB panel Possible psychometric evaluation Make offer and negotiate contract

Stakeholder bodies The purpose of establishing these agencies is to delegate water resource management to the regional or catchment level and to involve local communities Number of key processes will be initiated in the Inkomati WMA within next year requiring consultation Stakeholders (Proposal) and Advisory Committee recommended establishing CMCs (5) –Sub-committees to the Technical Committee

Key decisions required Date for the Induction Session –Strategy session Approach to CEO appointment Adoption of a process forward –Organisational design –Business planning –Stakeholder bodies Establishment of Board Committees (next session)

Location of the CMA Considering: Accessibility to all relevant locations within the CMA –Central, road infrastructure (possibly air transport) Near infrastructure and support facilities –Banks, IT, etc Attractive location to recruit staff –Accessibility and housing Cost effective office space Politically acceptable to stakeholders in the WMA –Facilitate cooperation with local & provincial government Board comment / discussion on location?

Proposed Board Committee Structure Governing Board Technical Committee Transformation Committee Remuneration Committee Audit Committee Upper Komati CMC Lower Komati CMC Crocodile CMC Sabie CMC Sand CMC HR Committee Procurement Committee Finance Committee

Role of the: Audit & Finance Committee coordinate the development of the CMA business plan on behalf of the Governing Board recommend the appointment of External Auditors –subject to Auditor-General requirements oversee all aspects of the external audit relationship promote integrity in financial recording, control, management, reporting and accountability promote integrated risk management by the CMA

Role of the: HR & Remuneration Committee coordinate the preliminary CMA organisational design on behalf of the Governing Board determine, agree and develop the CMA’s general policy on remuneration –including the grading policy recommend human resources management and development policies for the CMA recommend performance management policy and systems and review its implementation review the terms and conditions of the CEO’s service agreement

Role of the: Transformation Committee Government transformation focus: –Service delivery/ customer orientation (Batho Pele) –Employment equity within organisation –Preferential procurement (BBBEE and social justice) Recommend and review employment equity policy, including diversity management Recommend and review procurement policy, including BBEEE Guide service delivery transformation of the new organisation Work with the CEO on transformation of the CMA

Role of the: Technical Committee (and CMCs) Promote stakeholder participation and the establishment of stakeholder bodies Guide the catchment visioning and catchment management strategy (CMS) processes Review technical performance of the CMA executive in implementing functions and CMS Coordinate with water resources initiatives in the WMA by DWAF

Proposed process for establishing the Committees Formally endorse the establishment of Board committees Within 2 weeks, submit individual preferences Chair supported by DWAF will appoint members and chairs Focused committee induction Intensive activities over next 6 months

Key decisions required Refinement and preliminary endorsement of the committee structure –not necessarily the CMCs Agree a process for establishing the committees