1 SAFETY AND SECURITY RBEC Operations Managers Workshop October 2008 Kiev, Ukraine

2 PRESENTATION SCOPE  Security Risk Management: Enabling UNDP Programme Activities  UN Security Management System  Premises Security – Considerations for establishing UNDP Offices  Hostage Survival Guidelines

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4 Primary responsibility for the security of UN staff, their dependants and UN property rests with the Host Government

5 UN Security Management System To enable the effective and efficient conduct of United Nations activities while ensuring the security, safety and well-being of staff as a high priority.

6 Security of Staff and Enabling Programme Delivery Mainstreaming Security Risk Management Ensuring UN Security Management System compliance Exploiting programme/project linkages

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8 Security Risk Management is the combination of…. “culture, processes and structure which come together to optimise the management of potential opportunities and adverse effects”

9 SRM is the process of identifying, assessing and reducing risks to an acceptable level by defining and controlling threats and associated vulnerabilities

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11 RISK MANAGEMENT is not a precise science……..but rather an operational art!!

12 Key Assumptions Threat – Anything that may cause harm, loss or damage to staff, assets and activitiesThreat – Anything that may cause harm, loss or damage to staff, assets and activities Risk – likelihood of the threat manifesting and the impact of thisRisk – likelihood of the threat manifesting and the impact of this Mitigation – regulating staff exposure and/or application of resources (Phasing & MOSS/MORSS)Mitigation – regulating staff exposure and/or application of resources (Phasing & MOSS/MORSS)

13 SRM Model - Role and Place SRM is the critical tool of the UN Security Management system and prime vehicle to identify Security Risks, define Minimum Operating Security Standards (MOSS), Minimum Residential Security Standards (MORSS), corresponding Security Phase as well as develop country-wide Security Plan

14 Threat Assessment Risk Analysis Review Programme Assessment Vulnerability Assessment Options Decision Implementation SRM Process Algorithm

15 Threat Assessment Risk Analysis Programme Assessment Vulnerability Assessment Security Risk Assessment (SRA) is an integral component of SRM

16 Impact Risk likelihood Critical (Death or Severe Injury, Loss of Programs or Projects, Complete Destruction of Assets) Severe (Serious Injury, severe program Disruption, Major Destruction of Assets) Moderate (Non-Life Threatening Injury, High Stress, Program Delay or Disruption, Loss/damage of Assets) Minor (Minor Injury, Minimal Delay to programs, Some Loss or damage to Assets) Negligible (Nil Injuries or Program Delays Anticipated Minimal Damage or Loss of Assets) Certain (occurring or about to occur) Critical HighMediumLow Very Likely (very high probability) CriticalHigh MediumLow Likely (high probability) High MediumLowNegligible Mod Likely (reasonable probability) Medium Low Negligible Unlikely (Not a realistic probability) Low Negligible

17 SRA Scope and Coverage UNDP inputs to Country SRA - covers all individual components of the UN UNDP CO SRA should be developed Special events, conferences, new missions, new premises - require dedicated SRA

18 Review Purpose Updates threats to staff Identifies generic risk level associated with these Validates current mitigation –security phase, and –MOSS/MORSS Closely linked to plans and SOPs Justifies tempo and expenditure

19 SRA Scope and Coverage - continued SRA Review Sequence: Every six months for Security Phase I. Quarterly for Security Phase II. Monthly for Security Phase III. Weekly for Security Phase IV and V.

20 Linkages to UN Security Phase SRA SRM Security Plan MORSSMOSS SECURITY PHASE

21 NO RISKPHASE 0. NO PHASE NEGLIGIBLE RISKPHASE I. PRECAUTIONARY LOW RISKPHASE II. RESTRICTED MOVEMENT MEDIUM RISKPHASE III. RELOCATION HIGH RISKPHASE IV. EMERGENCY OPERATIONS CRITICAL RISKPHASE V. EVACUATION

22 Your questions, comments and concerns please………

23 UN Security Management System

24 Security Responsibility Primary responsibility for the security of UN staff, their dependants and UN property rests with the Host Government

25 Mission Statement The goal of the UN security management system is to enable the effective and efficient conduct of UN activities while ensuring the security, safety and well-being of staff as a high priority.

26 Report of the Secretary-General Inter-organizational security measures: Framework for accountability for the United Nations Security Management System

27 Secretary General Report “Accountability”  Identifies actors in the security management system  Responsibilities defines  Accountability essential at all levels  Mechanisms to implement accountability  SMT training  UNDSS compliance inspection programme  Fix and acknowledge responsibility  Effective rewards/sanctions  Officials in the field have authority

28 UN Security Policy And Procedures  UN Field Security Handbook  UN Security Operations Manual  UN Security Directives

29 UN Field Security Handbook (January 2006) Cornerstone of UN security programme Establishes UN system wide security policy Binding by all elements of the UN

30 Important Topics Security Plan Designated Official Agency Head Field Security Coordination Officer Area Coordinators Wardens Security Management Team Staff And Eligible Family Members Emergency Communications Security Phases Local Staff Office Security Compensation Entitlements

31 Handbook Applies To –Staff members employed by United Nations –Consultants, Officials or Experts on mission –UN Volunteers, spouses & recognized dependants

32 Handbook ”Does Not” Apply To Personnel locally recruited and paid by the hour

33 “Assistance” UN Organizations may lend assistance to non-UN staff: –When Possible –To The Extent Feasible –On A Reimbursable Basis NO obligation or guarantee implied

34 UN Security Operations Manual Detailed “how to” instructions or guidelines on UN security functions and issues Easily updated All security officials received copy Distributed on computer disc

35 UN Security Directives UNDSS publishes High-visibility & time-sensitive security issues Distributed system-wide Incorporated into revised handbook Current directives –SD1- UN Armed Guards –SD2- IGO/NGO in UN Security Arrangements –SD3- Hostage Incident Management –SD4- Security Clearances –SD5- Ops in NBC Warfare Environment –SD6- Residential Security Measures

36 UN Security Policy Development Inter-Agency Security Management Network (IASMN) UNDSS chairs Agency Focal Points attend Policy issues: –Identified –Examined –Resolved

37 The recommendations become policy when approved by the Chief Executive Board (CEB)

38 SECRETARY-GENERAL OVERALL UNITED NATIONS SECURITY AUTHORITY

39 Principal security advisor to Secretary-General Acts on behalf of Secretary-General on security matters Coordinates responses to security threats Maintains data bases & distributes information Reviews & evaluates all country security plans Recruits & manages all FSCOs Interfaces with IGO/NGO on all security matters Manage the unified communications structure Administers the: –UN Security Programme –UN Security Training Programme

40 Agency Security Focal Points Focal point for management of all agency/org security matters Primary interface with UNDSS Support agency field operations Participate in joint inter-agency security missions/meetings Ensure staff comply with system-wide security policy, procedures & instructions

41 Why do UN AFPs have their own Security Organisations? Beyond the capacity of DSS Agencies have specific security needs Implement security policies, practices, and procedures Same selection process as for DSS FSCOs Must not be security in isolation of UN SMS Must support the DO – Complimentary not Contrary Must be integrated in UN Country Security Team Must work within the framework of accountability

42 Security Management At The Country Level

43 Country Security Structure DESIGNATED OFFICIAL (RC & UNDP ResRep) SECURITY MANAGEMENT TEAM (All HOA & others) AREA SECURITY COORDINATOTS (appointed for all sub-office operations) WARDENS Int'l system in the capital & each area STAFF/FAMILY MEMBERS WARDENS Nat'l in capital & each area STAFF/FAMILY MEMBERS CHIEF SECURITY ADVISER (CSA)- FSCO (Works for DO & SMT concurrently reports to UNDSS) FIELD SECURITY COORDINATION ASSISTANT (Locally-recruited) SECURITY SECRETARY (Locally-recruited)

44 Designated Official Overall responsible for security of all UN staff and property at duty station Accountable to the Secretary-General Chairs - Security Management Team (SMT) Prepares Country Security Plan Briefs all staff/dependants on security measures in effect Ensures locally-recruited staff security measures in place Establishes external and internal travel clearance system Provides staff with appropriate security instructions

45 Your questions, comments and concerns please………