DoD/DAU Acquisition Portal Evolutionary Development Plan 10 March 2008 DAU Technology Steering Committee

FY08 Portal(s) – Goals Single unified effort to utilize the latest portal technology and other tools to: Provide one DoD/DAU Acquisition portal for the AT&L “external” workforce (Gov and Industry), and Provide a separate and new internal DAUNet focused on the needs of DAU personnel to do their jobs more effectively and efficiently Develop, Test and Launch DoD/DAU Acquisition portal in MOSS 2007 (Start in FY08, Complete V1.0 in FY09) Combine assets/services of DAU homepage and AKMS systems into single portal, focused on providing “services” and a “My Acquisition Portal” personalization capability, covering all elements of Big “A”. Share/add OSD/Service/Agency/Industry services through the DoD Knowledge Providers Network (Third meeting held 29 Jan 08) Minimize the hassle by users to get to assets and expertise Minimize the time by users to discover what they need – Advanced Search Re-engineer DAUNet in MOSS 2007(Start in FY08, complete TBD) Benchmark world class enterprise portals (BOV members and Partners) Re-engineer intranet (DAUNet) – All hands effort to identify needs Provide capability for “My DAU homepage” and personal/team workspaces

PORTAL Management and Oversight Final Approval – President Anderson Technical Steering Committee Dr. Ainsley Bill Erie Randy Fowler Dr. Hardy Joe Johnson Dr. Lush Dave Scibetta Mark Whiteside Portal Steering Committee Kelley Berta, Jeff Birch, Chuck Cameron, Bob Faulk, Jill Garcia, Pamela Gouldsberry, Marcus Haskell, John Hickok Hans Jerrell, Chris Johnson, Mike Lambert, Paul McMahon, Luis Ramirez, Ed Rosier, Gary Shafovaloff, Bruce Warner, Mike Wooten DoD/DAU Acquisition Portal Project Manager – Bill Hechmer with Mike Lambert – DPM/SME and Mark Oehlert – Advanced Technology eChampions Support Bob Gustavus Capital NE; Ms. Mary Redshaw Middle Atlantic; LTC Nat Jones Midwest; Mr. Mark Lumb South; Mr. Kevin Corcoran West Contractor Tech Support CSC – Mike Dorohovich AT&L Stakeholders (OSD, Services, Agencies Knowledge Providers Network)(Focus Groups) DAUNet Project Manager – Kelley Berta with Chris Johnson and Tim Hamm eChampions Support Bob Gustavus Capital NE; Ms. Mary Redshaw Middle Atlantic; LTC Nat Jones Midwest; Mr. Mark Lumb South; Mr. Kevin Corcoran West Contractor Tech Support APPTIS DAU Stakeholders (Corporate Communications IPT & Focus Groups)

DoD/DAU Acquisition Portal Supporting Needs of the AT&L Workforce Big “A” Requirements Budget Acquisition Workforce Organization Industry PLM HCI

CAREER COMPETENCY MODELS ABOUT DAU ACQUIPEDIA VIDEO LIBRARY DAU LEARNING CENTERS OF EXCELLENCE AT&L/DAU PUBLICATIONS COMMUNITES OF PRACTICERELATED WEB LINKS DAU BUSINESS UNITS DAU PERFORMANCE SUPPORT AND RAPID TRAINING E-LIBRARY RESOURCES SERVICE/COMMAND/AGENCY PORTALS FORMAL TRAINING RESOURCES BIG A PROCESSES GOV/INDUSTRY ACQUISITION NEWS RSS FEEDS WEBCASTS/VODS/PODCASTS CENTER AT&L/DAU SPOTLIGHT NEWS WORKFORCE/INDUSTRY ETHICS SOFTWARE TOOLS AND TOOL KITS BEST PRACTICES CLEARING HOUSE ASK A PROFESSOR POLICY PORTAL/WEB SEARCH TOOLS SIMULATION CENTER TUTORIALS WEB PARTS SERVICES LIBRARY DoD/DAU A CQUISITION PORTAL “Services” PERFORMANCE & LEARNING TOOLS (Example Web Parts/Services) LIVING LIBRARY DEFENSE ACQUISITION GUIDEBOOK GUIDEBOOKS AND HANDBOOKS USE CASES AT&L INTEGRATED FRAMEWORK CHART DAUDoD

“EXTERNAL” DoD/DAU Portal Development Plan Capabilities/Drivers AS IS: SharePoint 2003 (Awkward) Limited web part design No back end Content Mgt No back end Workflow Mgt Some DAU Content Control Gaps in Big A content Limits in DAU Page Content DAU Home Page is HTML Personalization by Filtering Can’t export DAU Services Log–on not transferable TO BE: MOSS 2007 (Flexible/Secure) Design tool for web parts/services Comprehensive CMS (Used for BPCh) Windows Workflow Foundation (Used for BPCh) Expanded Owner content control Web parts/services supporting Big “A” & HCI DAU Content as web parts/services MOSS 2007 features/functionality Personalization by Filtering and “My Space” Create DAU Web parts for export Multiple DAU & DoD site log-on

DoD/DAU Acquisition Portal Summary and Recommendations Plan executable within resources budgeted/provided by OSD Minimal technical risk – BPCh developed in MOSS 2007 DoD Knowledge Providers Network established – Three meetings to date and workspace in ACC Will ensure maximum sharing and integration with DAUNet team, with status briefings by both teams at monthly KM team meeting Will report to Council in August 2008 prior to Beta release and public launch in March 2009 Request change to Annual Plan target, adding Beta release milestone (31 Aug 08) and revised public launch of V1.0 (1 March 2009) Request approval to proceed with plan and inform Mr. Anderson on 25 March at FJA/eLTC offsite.

BACK UP

Provide Preliminary Design, Test and Review, and Milestone plans for an external facing DoD/DAU Acquisition Portal Obtain approval to proceed with the DoD/DAU Acquisition Portal Update Portal Development task for FY08 Annual Plan Discuss partnering plans with Intranet Portal development team Briefing Objectives

Central Repository Collaborative Tool Where the Workforce Contributes Knowledge and Interacts to Share “Know-How” Enterprise Search System DoD & Industry Best Practices Home for Policies and References Defense Acquisition Guidebook AT&L Integrated Framework Chart (IFC) Ask A Professor Communities of Practice Special Interest Areas Limited Access Workspaces Workflow Learning Tools IFC Templates Defense Acquisition Guidebook FY-08 Web Enabled JCIDS FY-08 Stand-alone search for workforce Integrated search for AKSS, DAU Homepage, Intranet Searches open areas of ACC Integrated System of Systems Stand alone practices with evidence resource Integration with ACC CoPs for collaboration/input on best practices Included in enterprise search index DoD AT&L Knowledge Management System of Systems

DoD/DAU PORTAL Development Plan Phase 1 Requirement Develop architecture and navigation schema pursuant to the transition of the “Big A” focus for content now in the AKSS to MOSS 2007 for deployment as the DoD/DAU Acquisition Portal Strategy Convert current AKSS assets to MOSS 2007, accounting for elements and factors of the “Big A” acquisition process Develop necessary web services/parts for the additional functionalities that define the Big Acquisition process (on Going) Work with OSD, Services, and agencies to identify and import services/web parts promoting Big Acquisition (On Going) Task Considerations Maintain content of current AKMS and identify the rest of Big A process content in services/web part format Use logical taxonomy to classify and display content Prepare for user manipulation of services/web parts to create a “My Acquisition Portal” capability Identify DoD/DAU content owners to maintain content of web services/parts. End State for Phase 1 (31 August 2008) An Alpha Demo of the DoD/DAU Acquisition Portal with access to all current AKMS content, to DAU and DoD Knowledge Providers Network (KPN) by 30 June 2007) A Beta Demo will be ready for Steering Committee evaluation by 31 August 2007 Ready for phase 2 (in addition to creation of some selectable Big A web parts)

DoD/DAU PORTAL Development Plan Phase 2 Requirement Re-engineer the DAU Home Page and Site to a portal format utilizing MS MOSS 2007, and complete all D&T tasks leading to public launch Strategy Convert the current DAU Front Page Portal content to MOSS 2007 format Identify content to remain in DAU homepage site and content to be hosted and provided through the DoD/DAU Acquisition portal Develop groupings which present that content as distinctly defined and well organized services/web parts Task Considerations Capture all current content of the DAU Home page site Use logical taxonomy to classify and display content Continue development of “My Acquisition Portal” capability Establish DAU asset owners and permissions for web part management End State for Phase 2 (IOC March 2009) Expanded DoD/DAU Acquisition Portal “Beta” with all DAU front Page content and newly developed Big A Process integrated into a logical selectable taxonomy for DT and usability testing by 31 January 2009.

DoD/DAU ACQUISITION PORTAL Parallel Initiatives Advanced Search - Upgrade to ACQuire – Including Video Search ACQuipedia – Knowledge Gateway like the IFC and DAG, based on Wikipedia - focused on Acquisition Topics – All DAU faculty are contributors/editors ACC Upgrade to include Web 2.0 Tagging and Social Networking tools New JCIDS and Updated DAG in the ACC (JCS/OSD driven schedule)

DoD/DAU Acquisition Portal FY 2008 Performance Task/Target Performance Task Develop personalized portals for AT&L workforce in support of Engaged Learner Architecture (ELA) Present Performance Target Develop, test, and launch DoD/DAU Acquisition Portal, supporting all Big “A” elements, with personalization, export of 'services' capability, and minimal sign-on by 1 December 08 Suggested New Performance Target Develop, test, and launch DoD/DAU Acquisition Portal, supporting all Big “A” elements, with personalization, export of 'services' capability, and minimal sign-on by 1 March 09; with Beta Demo by 31 Aug 08.

DoD/DAU Acquisition Portal Risks Issues and Mitigation Plans Users may desire a collaboration capability within the portal without going to the ACC – The initial portal will utilize the ACC for collaboration capability. If demand warrants, then we will develop a CONOP for using the MOSS 2007 collaboration application Need to develop a CONOP for management of the DoD/DAU portal – DoD AKMS content management will continue to be managed by the DAU support staff. The new DAU portal content can now be managed by the content developer. i.e. DAU faculty and staff Users require better search results – Several new advanced search features will be presented. i.e. automatic pop-up of suggested search terms based on DAU taxonomy, and top 5 search results in various object categories Availability of IT staff to coordinate Intranet Portal development effort with DoD/DAU Acquisition Portal development is at risk do to funding of intranet effort – IT staff will still be able to assist in design and content issues of DAU content, as well as issues regarding access and planning for user sign-on for future personal portal

DoD/DAU Acquisition Portal Risks Issues and Mitigation Plans (cont) Users may desire to import web parts from the DoD/DAU Portal into the intranet Portal – As web parts are developed for the DoD/DAU Portal, the Intranet Portal team will be consulted to ensure that import protocols are included in design Need to develop a CONOP for single sign on and authentication authorization – One manageable solution is use the ACC authorized users list as authentication for log-on to the DoD/DAU Portal. Personal Portal planning will take place in phase 1, but execution of “my Portal” will be a follow-on phase 3 task Need to re-engineer the DAU Home Page to eliminate duplication of Performance Learning Functions – eLTC, CSDC, and LCIC to review proposed DAU Home content taxonomy to ensure intuitive and logical functionality Branding issues with the new DoD/DAU Portal – On the tab that provides the view of the revised DAU Home Page content, utilize the DAU branding. On the view that portrays the DoD AKMS Big Acquisition, utilize DoD branding similar as portrayed on the Best Practices Clearing House.