California State University Early Assessment Program Elk Grove Unified School District Program Practices

EGUSD - Research and Evaluation November 2005 Presentation Outline Timeline of events Exam administration activities Mailing EAP results to students and parents Distribution of EAP results to sites District communication of results Support for students

EGUSD - Research and Evaluation November 2005 Timeline of Events January  Notification to students of upcoming EAP exam February  Sites distribute EAP test memo from CSU to all 11th grade English classes April  Students complete the EAP portion of the STAR exam August  EAP results arrive Load results to student information system Mail EAP results to students and parents Distribution of EAP results to sites  A copy of the superintendent’s cover letter  Student results roster  Samples of student reports

EGUSD - Research and Evaluation November 2005 Timeline of Events Cont. September  District communication of results To principals and secondary education directors  A copy of the superintendent’s cover letter  Table summary of EAP results for each school, the district, comparative districts, the county and state  Samples of student reports  PowerPoint presentation of results  Board communication for EAP  Table summary of EAP results for each school, the district, comparative districts, the county and state November  Review district EAP process and procedures

EGUSD - Research and Evaluation November 2005 Exam Administration Activities Test notification  Forward CSU EAP letter to students  Notify sites of EAP testing window and materials return deadline  Remind sites to set aside special testing time for EAP essay and that both the essay and the MC items must be completed Test administration and processing  Train sites in test administration procedures  Check in all EAP materials after testing  Pack and send materials to the scoring center Load results to student information system

EGUSD - Research and Evaluation November 2005 Mail EAP Results Home to Students and Parents Mailing logistics and costs  Create address labels using student ID numbers from the EAP results file  Two days of temp hire to mail out letters  Total cost to mail 3,400 results was $1,550 Cover letter from the superintendent’s office  Brief overview of EAP program  Who results are forwarded to  Alternative EPT and ELM exemption methods

EGUSD - Research and Evaluation November 2005 Distribution of EAP Results to Sites Site results packet includes  A copy of the superintendent’s cover letter  Student results roster CSU EAP roster Excel file roster  Samples of student reports Unconditionally exempt Conditionally exempt Not exempt Results packets also sent to District Head Counselor

EGUSD - Research and Evaluation November 2005 District Communication of Results To principals and secondary education directors  A copy of the superintendent’s cover letter  Table summary of EAP results for each school, the district, comparative districts, the county, and state  Samples of student reports  PowerPoint presentation of results Board communication for EAP

EGUSD - Research and Evaluation November 2005 Example Results Table

EGUSD - Research and Evaluation November 2005 Example Results PowerPoint The results presentation includes  EAP Introduction  Assessments used  EAP Results Definition of exempt and non exempt status For English Language Arts and mathematics  Table of schools results  Comparative district results Distribution of results  EAP resources

EGUSD - Research and Evaluation November 2005 Example Board Communication

EGUSD - Research and Evaluation November 2005 Support for Students Incorporation of EAP results into a college-going website for counselors (under development) The need to revise our results cover letter to students to discuss issues of not-passing Professional learning opportunities  Staff opinions  District use of EAP curricular components Process for parents who are non-native speakers A proposal to a local community to allow EAP results to exempt students from placement exams

EGUSD - Research and Evaluation November 2005 Sample Table of CSU, UC and CCC Prerequisites

EGUSD - Research and Evaluation November 2005 For More Information Contact Melissa Neuburger Elk Grove Unified School District Research and Evaluation (916)