Proposed Equipment Acquisition Plan FY2012 Finance Department Kelly Dowe, Director Presented By: Jennifer Olenick, Deputy Assistant Director of Public Finance Sept. 19, 2011

Proposed EAP OverviewFunding SourcesEAP Appropriations – FY12Rolling Stock PlanTechnology Investment Plan Other Equipment Acquisitions 2

The EAP: Covers three components of capital spending: – Rolling Stock Equipment such as cars, trucks, ditch excavators, forklifts, trailers, refuse trucks, tractors, and fire pumper trucks. – Information Technology equipment, also referred to as the Technology Investment Plan (TIP), such as a records management system, network upgrades, computers, and software. – Other Equipment such as bunker gear, defibrillators, and refuse containers. Combined, the Equipment Acquisition Plan and the Capital Improvement Plan (passed by Council in July) constitutes the planned capital spending for the City. 3 Overview

Rolling Stock Equipment – General Fund supported debt (Public Improvement Bonds) * – Enterprise, Special Revenue and Grant Funds – Proceeds from the sale of salvaged City vehicles (Fund 9002) Technology Investment Plan – General Fund supported debt (Public Improvement Bonds) * – Enterprise, Special Revenue and Grant Funds Other Equipment – General Fund supported debt (Public Improvement Bonds) * * Equipment Acquisition Consolidated Fund (Fund 1800) 4 Major Funding Sources

5 EAP Appropriations – FY12 FY09-11 Comparison ($ thousands)FY09FY10FY11FY12 Rolling Stock67,95047,19926,05229,003 TIP37,20945,18683,15551,883 Other2,3812,4762,0353,035 TOTAL$107,540$94,861$111,242$83,921 The proportion of the EAP funded by debt has decreased from a high of 60% in FY 2010 to a planned 44% in FY 2012.

Process of Plan Creation – FMD works with departments to right-size their fleet inventory – Departments submit purchase requests with estimated costs and justifications – FMD seeks opportunities to transfer existing equipment between departments and from the pending auction list – FMD works with departments to reconcile requests that are over budget either in total or on a unit cost basis SPD administers and monitors vendor bid processing and awards based on lowest/best bid – Deviations from the plan are reported to FMD for subsequent adjustments 6 Rolling Stock Plan

7 FY12 Rolling Stock Plan Department ($ thousands) Debt-funded (percentage of All Funding Sources) All Funding Sources Houston Airport System00%8,78130% Public Works & Engineering00%6,50922% Police3,41685%4,00314% Fire3,85097%3,98514% Solid Waste Management2,18895%2,3008% Parks & Recreation1,56995%1,6566% Fleet Management66265%1,0123% General Services40298%4121% Other *21563%3441% TOTAL$12,30342%$29,002100% * Municipal Courts, Mayor’s Office, Administration & Regulatory Affairs, Information Technology, Health & Human Services

CSMART – The goal of the CSMART project is to expedite the Courts’ ability to provide defendants with timely and accurate disposition of their cases by: – Automating labor intensive work performed by the City’s enforcement, judicial, chief clerk, and legal functions. – Improving services provided to both the attorney of record and bondsmen. – A review of the project is currently being undertaken and IT will report back to Council in December HPD Records Management System – Off the Shelf System With 10% Adjustments including: – Report Writing Component, Arrest Booking/Jail Management Component, Mobile Component to get information directly to the cars, and Numerous Interfaces (DA, Regional Warrant System, Court Case Disposition, AFIS, Photos, Harris County, etc). – On schedule to go-live in December Technology Investment Plan Major Project Highlights

9 Technology Investment Plan Department ($ thousands) Debt-funded (percentage of All Funding Sources) All Funding Sources Police11,95233%36,31670% Municipal Courts6,676100%6,67613% Public Works & Engineering00%5,96511% Information Technology1,925100%1,9254% Health & Human Services1,000100%1,0002% TOTAL$21,55442%$51,883100%

10 Other Equipment Acquisitions Department - Cost Center ($ thousands)All Funding Sources * Fire - Fire Suppression1,03834% Solid Waste1,00033% Fire - EMS52517% Fire - Warehouse Operations2308% Fire - Air Pack Maintenance & Repair2217% Fire - Rescue Team21<1% TOTAL$3,035100% Fire Department acquisitions include bunker gear, semi-automatic defibrillators, and breathing air systems. Solid Waste acquisitions are black refuse carts to replace those that have been lost, stolen, or damaged for the automated collection program, which began in * 100% debt-funded

11 Proposed Equipment Acquisition Plan FY2012