FAIRTRADE FOUNDATION OCR Nationals in ICT Unit 1 ICT Skills for Business AO4

Task 4: Produce a variety of documents Assessment Objective 4: Select and use tools and facilities in word processing or desktop publishing software to produce a variety of business documents In this task you will use word processing or desktop publishing software to create a variety of appropriate business documents relevant to the packs. These will include a letter, memo, flyer, newsletter and a mail merge letter You may use any appropriate information from your previous tasks to include into these documents.

Task 4: Produce a variety of documents Use the activities to produce evidence for your assignment. To achieve Pass level you need only complete parts A and B of this task. A (i) Create a business letter which will inform all your new customers of the fantastic Fairtrade packs you have created, and outlining what is available in one of the packs. A (ii) Memo – write a memo to the committee member (teacher/tutor) who sent you the , and inform them that you want to run a special offer for the first month an Fairtrade packs, you will need to get approval before you can go ahead with the offer.

Task 4: Produce a variety of documents A (iii) Flyer – once you have got approval to run the special offer, create a flyer which must be A5 in size, to promote the Fairtrade packs. The flyer must include text and graphics. When creating these documents you must make sure that you have applied suitable formatting eg font style, size and paragraph justification and ensure that you use a consistent housestyle in the production of all of your business documents in this task.

Task 4: Produce a variety of documents B Use spelling and grammar checkers and proof read documents to find any errors not identified by the spell checker. Merit and Distinction level should also create a mail merged document and a multi-page document, ensuring a consistent layout for all documents. For Distinction level you should design and use a consistent house style.

Task 4: Produce a variety of documents C (i) Using your business letter, mail merge all details of customers you currently have stored in the database provided. (Distinction only). C (ii) Evidence will need to be shown as following, print out master page and then print out 2 letters that have been mail merged.

Task 4: Produce a variety of documents D Newsletter – The committee members have also asked you to create a newsletter that will be sent out monthly to all customers, it will give them information about Fairtrade issues from around the world. The newsletter must meet the following requirements; Text – this could be the company history, special offers, music reviews Images/graphics (choose at least four of the following): scanned images digital camera images a logo using a graphics package images from clipart images from the world wide web graphs

Task 4: Produce a variety of documents You must indicate the housestyle used in the newsletter, this can be shown as annotations on your newsletter, try to use the same housestyle through out all documents in order to gain high marks. Proof read and spell check the document to make sure it looks professional and has no errors. In your documents you should: enter text, and insert graphics from more than one source (eg clip art, Internet, scanner, digital camera, spreadsheet or database). For higher levels the graphics should be from a wider range of sources and you need to include tables and graphs created in other software. insert automatic fields (eg automatic date, automatic filename, page numbers) in at least one document. (Distinction only)

Task 4: Produce a variety of documents To achieve Pass level, you may use standard templates to create straightforward documents, which have some formatting features. At least one document will include graphics from more than one source. To achieve Merit level, you must create at least four different types of document, formatted appropriately, including graphics from a range of sources. They should have a consistent layout and contain few or no errors. One document should be more than one page and at least one should include a table and a graph/chart created in other software. All items should be positioned and formatted appropriately.

Resources Business Letter Newsletter Flyer Business Card Mail Merge Business Docs