ARCH 330 Contract Documents to Specifications

Contract Documents: Are defined as the legally enforceable requirements that become part of the contract when the Agreement is signed.

Construction/Contract Documents Contract Documents (after award) –Main Contract –General Conditions of the Contract –Supplementary Conditions to the Contract –Attachments/Exhibits to the Contract Documents (such as soil reports, work rules, proposal clarifications, etc.) –General Requirements (Division One) –Technical Specifications –Construction Drawings

Procurement Process It is the schedule of activities required to from vendor/subcontractor selection to delivery of all material and services to the jobsite.

Procurement Issue contracts  Submittal review  Lead time  Delivery Buy-out Evaluation/Negotiation Legal Document Subcontract or Purchase Order Contract Format Terms Jobsite Specifics Details Inclusions and Exclusions Submittal Process Schedule Expedite Delivery Jobsite

The Bid Process Advertisement or Invitation to Bid Instruction to Bidders Bid Forms Selection Process

From: CSI Manual of Practice FF/030.1 Specifications: The Specifications are that portion of the Contract Documents consisting of the written requirements for materials, equipment, systems, standards and workmanship for the Work, and performance of related services. From: AIA A201

CSI MasterFormat Established in early 1960s by the Construction Specifications Institute (CSI) Standard organizational format for specifications, used by manufacturers, architects, engineers, interior designers, contractors, and building officials across the United States. Types of work are broadly grouped within 49 CSI Divisions, which are divided into Sections. The Sections are identified by six-digit numbers. The first two digits indicate Division (01 49) Last four digits indicate more and more precise units of work (i.e., broad scope, medium-scope, and narrow scope).

CSI Section Format Each Section contains three Parts: –PART 1 General- Describes administrative, procedural, and temporary requirements unique to the section. Extension and amplification of Division 1 sections. –PART 2 Products- Describes materials, products, equipment, fabrication, mixes, systems and assemblies that are required for incorporation into the Work. –PART 3 Execution- Describes installation of application, preparation, cleaning and protection. CSI has established a standardized system of Articles and Paragraphs under each Part.

Specification Fundamentals Remember the audience Contract Documents are prepared for the contractor, write the specification to the contractor. Say it once and in the right place Avoid repeating things. Specify things once and in the appropriate place. The Specifications form a part of the Contract Documents. Remember that the Specifications are part of a legal document that carries with it legal ramifications.

Let the 4 Cs be your guide; Specifications must be: Clear Complete Concise Correct

What Makes a Good Spec Writer Thorough understanding of construction materials, systems, and methods Research ability Understanding of basic construction law Ability to read and understand graphical information Excellent verbal and written communication skills

MasterFormat™2004 Edition Division Numbers and Titles Procurement and Contracting Requirements Group: Div. 00 Procurement and Contracting Requirements Specifications Group: –General Requirements Subgroup: Div. 01- General Requirements –Facility Construction Subgroup: Div. 02- Existing Conditions Div. 03- Concrete Div. 04- Masonry Div. 05- Metals Div. 06- Woods, Plastics, and Composites Div. 07- Thermal and Moisture Protection Div. 08- Openings Div. 09- Finishes Div. 10- Specialties Div. 11- Equipment Div. 12- Furnishings Div. 13- Special Construction Div. 14- Conveying Equipment

MasterFormat™2004 Edition Division Numbers and Titles Facility Services Subgroup: –Div. 21Fire Suppression –Div. 22Plumbing –Div. 23Heating, Ventilating and Air Conditioning –Div. 25Integrated Automation –Div. 26Electrical –Div. 27Communications –Div. 28Electronic Safety and Security Site and Infrastructure Subgroup: –Div. 31Earthwork –Div. 32Exterior Improvements –Div. 33Utilities –Div. 34Transportation –Div. 35Waterway and Marine Process Equipment Subgroup: –Div. 40Process Integration –Div. 41Material Processing and Handling Equipment –Div. 42Process Heating, Cooling, and Drying Equipment –Div. 43Process Gas and Liquid Handling, Purification, and Storage Equipment –Div. 44Pollution Control Equipment –Div. 45Industry-Specific Manufacturing Equipment –Div. 48Electrical Power Generation