Supporting further and higher education Christopher Pressler Head of Arts Collections University of London Library Archiving – UK Perspective

Supporting United Kingdom Education background What is JISC? issues in digital preservation digital preservation in JISC FAIR and OAI programmes Digital Preservation Coalition Further Information outline

Supporting United Kingdom Education The JISC The JISC is an agency of the further and higher education funding councils It has 54 staff and employs more than 500 staff on services and projects It has an annual budget of about 65 million This is composed of top sliced money allocated to the JISC by the FE and HE funding councils Today I am not going to talk about –The academic network (Super Janet) –Collections Policies and Priorities –Digital Preservation –Institutional Information Strategies –JISC Services (resource delivery, discovery, advice, support and advocacy)

Supporting United Kingdom Education Some issues Media Degradation - media degrades and information is easily destroyed without adequate care Technological Obsolescence- only accessible through hardware and software -rapid obsolescence of file formats Authenticity - electronic records easily amended and have to be moved through new technologies Intellectual Property -no automatic right in UK to copy & archive for preservation, added complexity and access issues in digital materials Lifecycle costs of repository- poorly understood trade-offs eg ingest controls against later preservation actions and costs

Supporting United Kingdom Education JISC context Within UK JISC serves: –190+ Higher education institutions –400+ Further education institutions Interim Digital Preservation Strategy November 1998 –JISC Digital Preservation Focus June 2000 –Digital Preservation Coalition July 2001 –Preservation Management of Digital Materials Handbook Nov 2001 –preservation projects AHDS (now service)Cedars/Camileon

Supporting United Kingdom Education The New JISC Continuing Access and Digital Preservation Strategy Status: Strategy approved October - implementation actions November onwards -key aims are to:  complete a series of studies to look at different areas of the “collection”, selection, retention criteria, and scope future services (currently web-archiving (UKOLN) and e-journals(post- CEDARS) in progress, e-prints and others to be initiated);  funding calls to foster records management and digital preservation in institutions and services to academic community;  Records life-cycle management – all levels of education  development of a Digital Curation Centre (minus funding levels);  foster the evaluation of cost models and development of sustainable business models – UK education is going for a long-term model.

Supporting United Kingdom Education What’s new? Emphasis on records/information management and life-cycle approach links to e-science and Grid activities cost and business models Funding increased (but hard choices) considerable increase in funds FAIR programme Digital Curation Centre – hosted by UK education deepening partnerships and collaborations eg Digital Preservation Coalition Linked to wider development

Supporting United Kingdom Education How? Development Programmes 10 programme areas (currently overseen by group) Approximately projects and other activities Some are CFP’s, some work is commissioned, some work augments existing services About 8 to 10 mill per year of public investment Significant changes within 5 years, fundamental changes within 10 years Predecessors - Elib Programme, JTAP This is to “build an environment” not experimentation orientated

Supporting United Kingdom Education The institutional asset and repository What should be national and what local, what can be shared and exchanged? What are the place of local assets in national provision and vice versa? What is the best place for this activity to take place and be maintained? –National libraries? –National archives? –Institutional libraries? –Other institutional structures?

Supporting United Kingdom Education Facilitating the disclosure of “institutional” assets Facilitating the role of the University or College as “publisher” and custodian of scholarly assets (FAIR and X4L) About 3 million initial outlay ( ) To see how well sharing of assets works To understand the challenges and see if its sustainable Support for development of e-print archives, e-theses, better access to museum and archival collections, re-usable learning objects

Supporting United Kingdom Education Facilitating the disclosure of “institutional” assets (FAIR) 14 projects looking at deposit of institutional resources and disclosure of metadata Developing OAI repositories and services Looking at how you manage institutional collections with JISC collections in a portal Universities, libraries, JISC services, art galleries, colleges, museums and commercial companies Understanding the balance between local and national management and archiving of resources Making the hidden more visible

Supporting United Kingdom Education Proposed Digital Curation Centre NOT a data Centre but set of central services, standards, and tools for a range of distributed digital data centres and institutional preservation services preservation standards for repositories and certification for preservation services; Develop long-term preservation planning tools Develop a reliable, sustained repository of software, documentation, and tools Investigate and advise on, the economics of long-term storage and preservation Work with the research councils, Digital Preservation Coalition, and relevant JISC services to ensure comprehensive advocacy, training, and outreach

Supporting United Kingdom Education Digital Preservation Coalition Aim of Coalition to develop a UK digital preservation agenda within an international context. Launch July full & associate members Addressing common issues/ gaps

Supporting United Kingdom Education Operation The Coalition is seen as operating on four levels:  activities undertaken individually by member organisations and sectors but accomplished and co- ordinated in line with their commitment to the principles and goals of the Coalition;  a core set of Coalition activities of common interest and benefit to all its members supported by resources from its membership;  a series of collaborative projects which would be taken forward with project funding;  (main aim of the future) Advocacy for and supporting development of a national infrastructure (services and skills)

Supporting United Kingdom Education Advice and Guidance Preservation Management of Digital Materials publication by British Library price £15 order from: – Turpin Distribution Services Ltd electronic edition by Digital Preservation Coalition

Supporting United Kingdom Education DPC Forums - Digital Curation: digital libraries, archives and e- science - Managing and Archiving Online Documents and Records - Industry vendors - e-learning and costs See event reports and presentations

Supporting United Kingdom Education Advocacy Major professional PR campaign launch at House of Commons general and specific stories has changed profile of DPC

Supporting United Kingdom Education What are we trying to create? The challenge is to understand and enable information flow between these entities to support learning and research (and to be archived) user Web resources “JISC” content & services Portals & Presentation Services Authentication & Authorisation

Supporting further and higher education Contact: Christopher Pressler, University of London: Neil Beagrie, JISC: JISC Digital Preservation Focus – Digital Preservation Coalition –