Open Access and Institutional repositories: the context Susan Ashworth DAEDALUS Workshop – 27 June 2005

International policies on Open Access Budapest Open Access Initiative (BOAI), 2002 US Sabo Bill ("Public Access to Science"), 2003 Berlin Declaration, 2003 OECD Declaration on Access to Research Data from Public Funding, 2003

Budapest Open Access Initiative BOAI-2 ("gold"): Publish your article in a suitable open- access journal whenever one exists BOAI-1 ("green"): Otherwise, publish your article in a suitable toll-access journal and also self-archive it – the Institutional Repository route The “Green and Gold routes to Open Access”

Open Access in the UK House of Commons Science and Technology Committee, Scientific Publications: Free for all? The Wellcome Trust JISC: funding streams for institutional repository work Research Councils UK draft policy – currently out to consultation Russell Group Universities – recent statement

Funder and institutional policies: how will authors react? 39% of authors self-archive; 69% would self-archive willingly if required Swan & Brown (2004)

Open Access in Scotland Open Access meeting 11 th October 2004, Royal Society of Edinburgh Attended by main stakeholders –Senior HEI staff – Principals, Vice-Principals –SHEFC, Scottish Executive, Research Institutes Scottish Declaration on Open Access launched at that meeting Open Access Team for Scotland (OATS) set up IRIScotland funded by JISC June 2005

Scottish Declaration on Open Access All Scottish Universities have now signed the Scottish Declaration Commits HEIs to: –Set up institutional repositories, and/or liaise with other organisations to establish a joint repository. –Encourage, and where practical mandate, researchers to deposit copies of their outputs (articles, reports, conference papers, etc) in an institutional or co-operative repository. –Encourage, and where practical mandate, the deposit of PhD theses in an institutional repository. –Review intellectual property policies, to ensure that researchers have the right and duty to provide an open access version of their research.

OATS and IRIScotland Open Access Team for Scotland: SCURL, SLIC, National Library of Scotland, CDLR Successful bid to JISC Digital Repositories call, IRIScotland will: –Explore - in collaboration with university senior managers and researchers - ways of bringing about cultural and organisational change. –Develop a broad framework for a distributed institutional repository infrastructure for Scottish research.

Institutional repositories and Institutions Lobbied for high level support from within the University from the start Have continued to highlight new developments for relevant staff – Principal, VP for Research, University Research Committee Link between Institutional Repositories and management of publications - RAE

Institutional Repositories and Publishing Institutional repositories are not publishers At Glasgow we have separate repositories for published, peer-reviewed material and other kinds of material such as theses, working papers etc. ePrints software has been used at Glasgow to create an open access journal – JeLit Important that these distinctions are clear as there is anxiety about repositories and publishing

Institutional repositories and authors It has been shown that articles made freely available online are more highly cited, i.e. open access increases impact The easiest and fastest way for authors to make papers freely available, and thereby maximise their impact, is by depositing them in institutional repositories Many journals now allow authors to deposit a copy of their article into an institutional repository

Current Journal Tally: 92% Green! FULL-GREEN = Postprint 65% PALE-GREEN = Preprint 28% GRAY = neither yet 8% Publishers to date: 107 Journals processed so far: RoMEO Directory of Publishers green light is already 92% and: Proportion of journals formally giving their green light to author/institution self- archiving is already 92% and continues to grow:

Bibliography Budapest Open Access Initiative – Berlin Declaration – Arzberger, P. et al. Promoting access to public research data for scientific, economic and social development. – Scientific publications: free for all? – /399.pdf Swan, A. and Brown, S. JISC/OSI Journal authors survey. Report – Open Access Team for Scotland (OATS) – Scottish Declaration on Open Access – ROMEO Directory of Publishers –