Spotlight on Word Processing Introduction to Word Processing

Objectives Learn uses of word-processing software Differentiate between typewriter and word- processing software Explore various parts of word-processing window Navigate a document using several different methods Edit text using the arrow keys Word Processing Spotlight on Word Processing

Objectives (continued) Learn how to undo an action Determine when to use Save/Save As Select text using several different methods Add a header to your document Word Processing Spotlight on Word Processing

Vocabulary backspace cursor delete footer header Quick Access Toolbar Windows Explorer Group Command Ribbon scroll bar Status Bar Title Bar word wrap word-processing program WYSIWYG Window Controls Contextual Tab Word Processing Spotlight on Word Processing

Word-Processing Programs Software used to type and edit text Differences between word processing and typewriters: Editing is easier Automatically word wraps Customizable with fonts, graphics, and colors Word Processing Spotlight on Word Processing

Parts of the Window Open Word 2010 WYSIWYG: What You See Is What You Get Cursor: blinking vertical line A.K.A. Insertion Point Title Bar and Quick Access Toolbar at the top Ribbon is a band with a set of tabs that contain groups and commands. Word Processing Spotlight on Word Processing

Parts of the Window (continued) ScreenTips appear when mouse pointer placed over buttons Scroll bars at right and bottom Status Bar at the bottom shows page number, word count, and zoom slider Windows Taskbar shows open programs, time, and other special controls Word Processing Spotlight on Word Processing

Moving Around In a Document Use left/right arrows to move one character Use up/down arrows to move one line Select text and start typing to replace Word Processing Spotlight on Word Processing

Undo Undo nearly all formatting or editing Click the back curved arrow on Quick Access Toolbar Hold Ctrl and press letter Z (Ctrl + Z) Hold Ctrl and press letter Y to Redo (Ctrl + Y) Word Processing Spotlight on Word Processing

More Tips For Moving Around In a Document Press End to go to end of line Press Home to move to line’s left margin Move to beginning of words Hold Ctrl Press left or right arrow Backspace: erases text to left of cursor Delete: erases text to right of cursor Word Processing Spotlight on Word Processing

More On Moving Around In a Document (continued) Ctrl + End: move to end of document Ctrl + Home: move to beginning of document Page Down: go forward one page Page Up: go backward one page Word Processing Spotlight on Word Processing

Saving Click File, Save Click File, Save As Saves file with current name in unspecified location Ctrl + S Click disk image on Quick Access Toolbar Click File, Save As Change the name or location (different folders) of a document Keep the original document intact Word Processing Spotlight on Word Processing

Selecting Text Using the Mouse Click and hold left mouse button (Click & Drag) Double-click to select word Triple-click to select paragraph or line Selected text is encased in light blue background Word Processing Spotlight on Word Processing

Selecting Text Using the Keyboard To select one letter at a time Hold Shift Press left/right arrows Use Ctrl + A to select all text Word Processing Spotlight on Word Processing

Header Header: text at top of every page Footer: text at bottom of every page Identifying information, page numbers, or title Click Insert Ribbon and then click Header Variety of built-in header selections Word Processing Spotlight on Word Processing

Saving and Printing Click the File Tab Click Print for three choices: Print and Print Preview Print Preview allows you to see what the page will look like when printed Verify correct printer Word Processing Spotlight on Word Processing

Summary Word Processing programs are sued to type reports, letters, and tables. There are many differences between typewriters and computers with word-processing programs. Word-processing programs show all formatting on the screen, which is called WYSIWYG (What You See Is What You Get) The Title Bar shows the name of the document and the name of the program used to create it. There are many ways to move around inside a document. Text can be selected with the mouse or with the keyboard. When the cursor automatically goes to the next line if a word doesn’t fit, it is called word wrap. You can customize your document on a computer. The Insert tab of the Ribbon contains short-cuts for changing the appearance of your text. Word Processing Spotlight on Word Processing

Summary Continued The ruler is measured in inches. The blinking line that shows where your text or object will be inserted is called the cursor. To move very quickly to the end of the document, you can press Ctrl and End. To move quickly to the left margin, press Home. Holding Ctrl while clicking anywhere within a sentence will select the entire sentence. If you want to change the name of the document and still keep the original document, you should use the Save As command. When text is selected, it is encased in a light blue background. You can select an entire paragraph by triple-clicking on it. A header is text that appears at the top of every page of a document. Word Processing Spotlight on Word Processing