Jones Hall This presentation contains links to various resources. Click the links for more information. October 13, 2014

PART-TIME FACULTY APPLICATION & ASSIGNMENT AGREEMENT INSTRUCTIONS

Locating Part-time Faculty Paperwork

Part-time Faculty New Hire Forms

NEW EMPLOYEE HIRING INSTRUCTIONS

How to Post New Positions  Submit position descriptions to Ann Fiest in HR*  Create a general description  Use the Draft Faculty Position Announcement Form  Include supplemental questions for specific requirements *Jones Hall, Room 3025, x 7133,

Draft Faculty Position Announcement Draft Faculty Position Announcement

How Applicants Apply  Go to Jobs.ysu.edu  Click Part-time Faculty  Select a position from the list  View the description  Click Apply to this job  Create an account or access an existing account to complete the application process.

Part-time Faculty Application

Create an account or Login to an existing account to complete the application process.

Complete the Application

ONBOARD THE NEW PART-TIME FACULTY

I-9 Employment Verification Process   YSU uses a Web-based employment eligibility service and no longer utilizes paper I-9 forms.   Employees should complete this process prior to employment, but no later than 3 business days after the date employment begins, with no exceptions.   Please contact Jennifer Lewis at Ext or by to set up an appointment to complete the I-9   Employees must bring 2 approved forms of ID to the I-9 Appointment.approved forms of ID

Background Screening   Also, each new Part-time Faculty member must undergo a background screening. Please make sure a release for background information form accompanies the new hire paperwork.release for background information form

Forms to be Returned to HR 1. Application Form – Printed from PeopleAdmin. 2. Employee Personal Data Form 3. Authorization for Direct Deposit of Pay 4. W-4 Federal Employee's Withholding Allowance Certificate 5. IT-4 State of Ohio Employee’s Withholding Exemption Certificate 6. Public School District of Residence Employee Withholding Certificate 7. Statement Concerning Your Employment in a Job Not Covered by Social Security 8. Release for Background Information Form 9. Race/Ethnic/Veteran Information Form 10. STRS New Hire or Re-employed Retiree Form

Form to be Completed for Departmental Employee File Acknowledgement of receipt of Auditor of State Fraud-Reporting System Information Form * Do not forward this form to HR*

Documents Provided to Employee  Auditor of State’s Fraud Reporting System  Ethics is Everybody’s Business  Ohio Ethics Law & Related Statutes  Your Right to Know Document Your Right to Know Document Your Right to Know Document * Do not forward these forms to HR*

Summary: Employee File  Transcripts/Certifications/Credentials  Vitae  Application – Printed from PeopleAdmin  Reference Check Results  New Hire Paperwork  Agreements/Contracts/Supplemental Pay Forms  Auditor of State’s Fraud Reporting System Form

Summary: Employee File  Student Evaluations  Change of Address Forms  Any other Documentation regarding employment at YSU  Information to be maintained in Department for 6 years after employment terminates – Contact Institutional Archives.  Highest Degree Earned form Highest Degree Earned form Highest Degree Earned form

Part-time Faculty Manual  FERPA (Family Education Rights and Privacy Act) FERPA (Family Education Rights and Privacy Act) FERPA (Family Education Rights and Privacy Act)  Work Place Harassment Policy Work Place Harassment Policy Work Place Harassment Policy  Work Place Violence Policy Work Place Violence Policy Work Place Violence Policy  The above links and additional information are available in the Part-time Faculty Manual. Part-time Faculty ManualPart-time Faculty Manual

Part-time Faculty Sick Leave

COMPLETING THE ASSIGNMENT AGREEMENT

Locating the Assignment Agreement

Assignment Agreement Form

New Form Features  The new form provides a check box for a Mid- Semester or Flexibly Scheduled start with blocks for dates to be entered. Dates should be entered here only if Mid-Semester and Flexibly Scheduled. Please include dates for Summer Appointments with no specified term.

New Form Features  The Revision Section has been clarified to accurately account for Revisions, Cancelations or Additional Agreements.  Please forward any adjustments in a timely manner to avoid over/under payments.

New Form Features  Please follow the Provost’s guidelines requiring a Memo of Justification for Employees that will teach over 6 Workload Hours.  Under no circumstance will an employee teach more than 9 Workload Hours without prior approval from the Provost.  Department and Course information must be included.

New Form Features The drop down box allows for selection of term. The drop down box allows for selection of Academic Year.

New Form Features Drop down box allows for selection of Summer Term. The total WH generates when entered in th e course section of the form. The Rate per Hour is entered here. When the Rate per Hour is entered the Total Amount to be Paid generates automatically.

New Form Features  The Default Earning, FTE, ACA, and Pay Amount will automatically generate. This information is calculated based on the values entered on the form. These values were previously manually calculated in HR.  A print button has also been added to the bottom of the form for your convenience. This feature will identify required fields that have not been entered prior to printing.

New Form Features  A “Reset” button has been added to the top of the form. When entering multiple contracts for different employees, this will remove the prior employee’s information and allow for entry of the next employee.

TECHNOLOGY FOR FACULTY

Technology for Faculty  Introducing Your My YSU Portal Introducing Your My YSU Portal Introducing Your My YSU Portal  Banner Self Service  YSU Parking Permit YSU Parking Permit YSU Parking Permit  Academic Overview Academic Overview Academic Overview  How to See Your Roster and Enter Final Grades How to See Your Roster and Enter Final Grades How to See Your Roster and Enter Final Grades

Technology for Faculty  Blackboard LMS  Tutorial page Tutorial page Tutorial page  Outlook Web App ( )  Get Started with Office 365 Get Started with Office 365 Get Started with Office 365

Technology for Faculty  Starfish Student Retention System  Instructor’s User Guide Instructor’s User Guide Instructor’s User Guide  Quick Reference Guide Quick Reference Guide Quick Reference Guide  Instructor Attendance Report Instructor Attendance Report Instructor Attendance Report

Part-time Faculty Manual Please send your new hires to the PTF Manual:  Employment Guidelines  Contact numbers  Links to self-help documents

Questions ?