Project Costing Tool EUROnu Annual Meeting – 3rd June 2010 Jurgen De Jonghe / Benoît Daudin – CERN, GS-AIS-PM

Agenda Main objectivesTool functionalitiesFurther improvementsEUROnu setup planning 03-June-20102Project Costing Tool - EUROnu

Main objectives Centralize costing dataStandardize calculation methodsCollaborative tool (web application)Compare the various EUROnu configurations 03-June-2010Project Costing Tool - EUROnu3

Tool functionalities Project Breakdown StructureEstimates on PBS nodesCalculationsReports 03-June-20104Project Costing Tool - EUROnu

PBS Edition 03-June-2010Project Costing Tool - EUROnu5 Basic operations PBS selection according your access rightsPBS Status : Active, Frozen or Test

PBS: Tree Structure with 6 levels 03-June-2010Project Costing Tool - EUROnu6 Level 0 - ProjectLevel 1 - Beam and ServicesLevel 2 - DomainLevel 3 - Sub-DomainLevel 4 - SystemLevel 5 - ComponentLevel 6 – Sub-component

PBS: node edition – UI interface 03-June-2010Project Costing Tool - EUROnu7 CreateDeleteRe-order

PBS: node edition – Excel file 03-June-2010Project Costing Tool - EUROnu8 Initial setupLarge modifications No user interface to directly upload data

PBS: node properties Name Date of estimate Technical uncertainty Document link (EDMS, CERN system) Common Multiplicity Industrial index Technical responsible and expert Expected offers Level specific 03-June-20109Project Costing Tool - EUROnu

Estimates on PBS node (1/2) 03-June Project Costing Tool - EUROnu 3 phases : Industrialisation and tendering, Procurement, Reception Start date and duration Proportional Cost Manpower Fixed Cost Proportional Cost Currency Material

Total cost of a PBS node Cost at the current date Multiplicity applied to Proportional Estimates One Reference Currency Exchange rate at the estimate date Escalation factors 03-June Project Costing Tool - EUROnu Current version: Material costs calculated in CHF Manpower costs calculated in Men Years

Escalation factors – CLIC example MachineMachine and Construction indexesConstruction 03-June-2010Project Costing Tool - EUROnu12

The total cost Cp (t) of an item p of the PBS Cp(t) = Sum { ni ∙ [ei (t)/ e i (ti)] ∙ ri (t i ) ∙ Xi (ti)}i the types of the items composing pni the multiplicity of the item i if proportional estimateri the exchange rate at the estimate dateXi the estimate amount of the item iei the escalation factor of the item it the calculation dateti the estimate date of the item i 03-June Project Costing Tool - EUROnu

Estimation extractions (1/2) Calculation feature from the PBS view 03-June Project Costing Tool - EUROnu

Estimation extractions (2/2) Filters and dimensions Excel Export Crosstab report 03-June Project Costing Tool - EUROnu

Uncertainties – CLIC example Technical uncertainty Price uncertainty Total uncertainty 03-June-2010Project Costing Tool - EUROnu16  industry 0.5/expected offers  total r.m.s of  design and  industry  design Known technology0.1 Extrapolation from known technology 0.2 Requires R&D0.3

Further improvements EUROnu projects PBS content configuration (levels, fields,...) Calculation methods Compare different configs/scenarios Costing Knowledge Base (parameterized?) 03-June Project Costing Tool - EUROnu

Work process Analytical Scaling Define / Update PBS Work on estimates Enter data in the tool and produce reports Freeze a version 03-June Project Costing Tool - EUROnu

EUROnu setup planning PBS definition in an Excel file Easier to start with Faster for large amount of data Template will be sent to Work Packages second week of June User and access rights – based on CERN Nice account – JuneAccess to the application from July Contact: Group responsible for collecting data and for loading them 03-June-2010Project Costing Tool - EUROnu19