Presented by: Sheena Joslyn Assistant to the Associate Superintendent for Finance-Dr. Burnett SHARS/Medicaid Specialist Vendor: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the Houston Independent School District

 Booklet Pages  Logging in  Instructions  Screen Shots Source: MFCS, a division of the Houston Independent School District

 UserID = address  Password = as ed to you by Houston ISD  5 Tabs Birdville = Live data Training = Fake data  Booklet Page 11 Page 28 = important reminders  Communication  Bill in eSHARS if: Student(s) is/are Medicaid Eligible ARD/IEP documents your billable service 1. Add a Visit from Scratch 2. View your Visit History 3. View Student Info. 4. View Student Logs 5. View my caseload Source: MFCS, a division of the Houston Independent School District

CaseloadService What would you like to do Source: MFCS, a division of the Houston Independent School District

 “View My Caseload” (on right side)..allows to add students to caseload  Place checkmark next to students you need in your caseload  Pages of students, scroll to bottom  Removing a student, right side of screen, place a checkmark next to their name and click “Remove”  Click “close” Source: MFCS, a division of the Houston Independent School District

Expands

 Highlight student  Personal Care Service  “Add a Visit From Scratch” (3 rd box)  Select location, date, and service  Choose: All Day Individual All Day Group Single Individual Combination Day  Input time no service was provided  Input visit start and end time  Place a checkmark next to the Personal Care Activity  “Create”  Options Save Close Copy Delete Source: MFCS, a division of the Houston Independent School District

Make a selection

Source: MFCS, a division of the Houston Independent School District

 Highlight Student from caseload  “View Your Visit History” (3 rd box)  View your visit history allows you: To delete visits Open each visit Source: MFCS, a division of the Houston Independent School District

Open to view your visit and change if necessary Stipulate days you wish to see

 Tabs are: Visit History Log ARD History Medicaid History Campus History  Visit History (Delete visits and Open) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status  Log (Keep track of why services weren’t performed and ARD hours completed)  ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit  Medicaid and Campus History Source: MFCS, a division of the Houston Independent School District

CAUTION!! Source: MFCS, a division of the Houston Independent School District

 Communication via phone or BISD  Add students via Sheena Joslyn  “Help” online  Parental consent  Setup a billing schedule No longer than 2 weeks  Example, see students M-F and bill on Monday  Make sure student has ARD/IEP Source: MFCS, a division of the Houston Independent School District

Troubleshooting & to HISD Source: MFCS, a division of the Houston Independent School District

 Sheena Joslyn (817)  Misty Brown (Alternate)  Houston ISD (800)  FAQ about SHARS (Page 27) Source: MFCS, a division of the Houston Independent School District