8. YEARS OF EXISTANCE OF REGISTER OF CIVIL STATUS IN SLOVENIA mag. Alenka Colja Bled,

I. ESTABLISHING OF REGISTER OF CIVIL STATUS (RCS) On handy lead record was fully replaced with centrally computorized database/system: record book of births record book of births record book of marriages record book of marriages record book of deaths record book of deaths On entered into force Register of Civil Status Act

Since establishing RCS all civil status facts and other changes of personal status, that were made right after occurrence, were directly recorded in RCS. At the same time the entire civil status of citizens of the Republic of Slovenia had been transferred from recorded books of civil status (citizens that were alive on the date of establishing of RCS). I. ESTABLISHING OF REGISTER OF CIVIL STATUS (RCS)

The transfer from recorded books of civil status should have been executed in eight – years - time after the establishment of RCS. Actually the transfer was successfully concluded in approximately four years. For only cca persons the civil status remained unresolved. I. ESTABLISHING OF REGISTER OF CIVIL STATUS (RCS)

II. GENERALLY ON USAGE: In RSC are entered: civil status facts (births, marriages, deaths) of citizens civil status facts (births, marriages, deaths) of citizens of the Republic of Slovenia and aliens of the Republic of Slovenia and aliens other changes of personal status of the citizens other changes of personal status of the citizens registration of same-sex partnership registration of same-sex partnership RSC represents perfect evidence of personal statuses of citizens of the Republic of Slovenia and an evidence of births, marriages and deaths of aliens who are domiciled on the territory of the Republic of Slovenia.

ADVANTAGES 1/2 1)collecting all facts and data needed for personal status in unified cumputorized database 2)accurate data, possibility for rationalization, quicker and more effective handling with civil status facts and personal status, expanded set of letters for personal name; 3)represents basic source of data on persons and theirs statuses for Central population register (CRP) and other registers for administrative internal affairs, source for all other users of personal data through CRP II. GENERALLY ON USAGE :

ADVANTAGES 2/2 4)easier way of receiving copies and certificates from RSC (no territorial jurisdiction, e - application); 5)protection of personal data, protection from destruction or abuse, prevention of unauthorized access or illegal use of data and permanent storing RSC is ensured; 6)rationalization and modernization of entries in RSC is ensured. II. GENERALLY ON USAGE:

III. STATISTICS OF USAGE – YEAR entries of births citizens citizens subsequent/later entries subsequent/later entries 104 stillborn 104 stillborn aliens aliens entries of deaths citizens citizens 101 judicial procedure 101 judicial procedure 24 administrative procedure 24 administrative procedure 282 aliens 282 aliens 916 subsequent/later entries 916 subsequent/later entries

8.427marriages citizens citizens subsequent entries subsequent entries 165 aliens 165 aliens cessation of marriages 2 invalidation 2 invalidation divorces divorces because of death of spouse because of death of spouse III. STATISTICS OF USAGE – YEAR 2012

1 change of sex 1 change of sex 3 changes of date of birth 3 changes of date of birth 68 adoptions 68 adoptions 111 contestations of fatherhood or motherhood 111 contestations of fatherhood or motherhood recognitions of fatherhood or motherhood recognitions of fatherhood or motherhood 58 establishments of fatherhood or motherhood 58 establishments of fatherhood or motherhood 185 recognitions of fatherhood before birth of a child 185 recognitions of fatherhood before birth of a child 4 cessations of parental rights 4 cessations of parental rights 106 prolongations of parental right and 5 cessations of prolongation 106 prolongations of parental right and 5 cessations of prolongation 236 guardianships in 83 cessations of guardianship 236 guardianships in 83 cessations of guardianship 178 losses of functional capacity in 4 returns 178 losses of functional capacity in 4 returns changes of personal name changes of personal name 412 changes of surname after divorce 412 changes of surname after divorce 6 registrations of same-sex partnership of citizens, 8 registrations of 6 registrations of same-sex partnership of citizens, 8 registrations of aliens and 1 cessation aliens and 1 cessation acquisitions of citizenship in 33 losses of citizenship acquisitions of citizenship in 33 losses of citizenship III. STATISTICS OF USAGE – YEAR 2012

V. LEGAL BASIS OF ENTRIES Civil status facts and other changes of personal status are to be entered on the basis of applications, decisions, judicial decisions, minutes and statements that are sent by competent authorities. Above mentioned legal documents the registrars receive in a documentary form or act (EXCEPT E-BIRTHS). According to legislation the data on a document are entered into RSC, the document itself is stored in an archive to RSC. The document gets its number, which is automatically generated with the comfirmation of civil status fact in RSC.

V. LEGAL BASIS OF ENTRIES applications (applications of births, marriages and deaths) applications (applications of births, marriages and deaths) judicial decisions (establishments of fatherhood, divorces and invalidation judicial decisions (establishments of fatherhood, divorces and invalidation of marriages, losses and returns of functional capacity, cessations and of marriages, losses and returns of functional capacity, cessations and returns of parental right, judicial establishment of deaths...) returns of parental right, judicial establishment of deaths...) decisions (for changes of personal name, for acquisitions and losses of decisions (for changes of personal name, for acquisitions and losses of citizenship, for entries of civil status facts..) citizenship, for entries of civil status facts..) copies and certificates from the RCS (births, marriages, deaths of Slovene copies and certificates from the RCS (births, marriages, deaths of Slovene citizens abroad) citizens abroad) minutes (on recognition of fatherhood) minutes (on recognition of fatherhood) statements of an individual (on personal name/surname, on personal name statements of an individual (on personal name/surname, on personal name for legal purposes) for legal purposes)

V. LEGAL BASIS OF ENTRIES Electronic application of birth First connection to the system e-births was executed on at hospital in Maribor. Currently there are 13 out of 14 hospitals in the Republic of Slovenia connected to this system.

VI. VISION OF FUTURE THE SECOND PHASE OF RCS Rationalization of entries of data in RCS by establishing electronic connections between RCS and competent authorities that decide on changes of personal status of individual – as a compensation for documents as a basis for entry of civil status fact. Options of storing collections of documents – that are legal basis for entries. Quicker procedure – changes could be entered almost at the same time that occurred. Reductions of possibilities of mistakes – which could happen due to transcribing data from the document.

Connection with all applicants of death (hospitals, medical homes, homes for the elderly, etc.) Connection with social work centers Connection with courts VI. VISION OF FUTURE 1. APPLICATION OF DEATH 1. RECOGNITION OF FATHERHOOD 2. ADOPTIONS 3. GUARDIANSHIP 1. CESSATION OF MARRIAGE 2. FUNCTIONAL CAPACITY 3. PARENTAL RIGHT 4. JUDICIAL ESTABLISHMENT OF DEATH DEATH 5. ESTABLISHMENT AND CONTESTATION OF FATHERHOOD CONTESTATION OF FATHERHOOD 6. RESERVATIONS ON MARRIAGE

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