Norges speiderforbund A new membership system – creating a good database and more The Norwegian Guide and Scout Association

2 Our needs > A solution that makes the work of leaders and support network easier > Membership data of a better quality > A greater loyalty to the association > A base for communication with members on all organisational levels > A solution that adapts to future needs for analysis/information/communication

3 January 2009: New membership system > A better toolkit for scout and guide groups and regions > Group management will be simpler and quicker > A better communication on and between the levels of the organisation.

4 Membership data are like fresh fish: > After a short time, the quality is not as good anymore … > After some more time it stinks! > Challenge 1: How do we provide fresh data? > Chosen solution: Let the members do the updating themselves. > Challenge 2: How do we motivate them?

5 ”My page” > Can be created for every member > Can be customised to fit each member’s need by the member. > Can be used to plan and sign up for activities on all levels. > Can be used to communicate with your guides/scouts, other leaders of the group, and your scout friends. > Quick and easy updating of membership data. > Non-members can be given access.

6 Success criteria > Easy to use! > A secure system > The groups must be made to use the new system > Leaders must experience that it makes their work easier > It is viewed as an effective channel for communication > Information to members on all levels > Not updating your personal information is to your disadvantage

7 When the basic functions are there … > A toolkit for planning, organisation and evaluation of projects and events > A scout ”resumé” (CV) > A tool for simple construction of the group’s web site, following certain design guidelines

8 The open source software philosopy … … means that we share our solution with others who have the same needs – the ”recycling” of a good solution … ”free” software is not for free, but you share new solutions / versions with cooperation partners … provides a large network of system developers, it secures a stable development and use of the system … the good ideas as well as development costs are thus shared

9 Therefore … Please feel free to contact the NGSA about this, perhaps we can all benefit from it? (project manager)/