Objectives © Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives Chapter 12: Using Shapes, WordArt, and Advanced Character Formatting Performance Objectives  Create Screenshots Create Screenshots  Draw Shapes Draw Shapes  Insert and Format Text Boxes Insert and Format Text Boxes  CHECKPOINT 1 CHECKPOINT 1  Link Text Boxes Link Text Boxes  Insert WordArt Insert WordArt  Apply Character Formatting Apply Character Formatting  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 3 Objectives Create Screenshots To insert a screenshot: 1. Open a blank document. 2. Open another document. 3. Display the desired information in the document. 4. Make the blank document active. 5. Click the INSERT tab. 6. Click the Screenshot button in the Illustrations group. 7. Click the desired screen thumbnail at the drop-down list. Screenshot button

© Paradigm Publishing, Inc. 4 Objectives Create Screenshots - continued  The currently active document does not display as a thumbnail at the drop-down list; only the other documents and programs you have open display.  When you click the desired thumbnail, the screenshot is inserted as an image into the open document, the image is selected, and the PICTURE TOOLS FORMAT tab is active.

© Paradigm Publishing, Inc. 5 Objectives Create Screenshots - continued To insert a screen clipping: 1. Open a blank document. 2. Open another document. 3. Display the desired information in the document. 4. Make the blank document active. 5. Click the INSERT tab. 6. Click the Screenshot button in the Illustrations group. 7. Click the Screen Clipping option at the drop-down list. 8. Drag to specify the area in the document to capture. Screen Clipping option

© Paradigm Publishing, Inc. 6 Objectives Draw Shapes To draw a shape: 1. Click the INSERT tab. 2. Click the Shapes button in the Illustrations group. 3. Click the desired shape at the drop-down list. 4. Drag in the document to create the shape. Shapes button

© Paradigm Publishing, Inc. 7 Objectives Draw Shapes - continued DRAWING TOOLS FORMAT tab

© Paradigm Publishing, Inc. 8 Objectives Draw Shapes - continued  If you choose a shape in the Lines section of the Shapes button drop-down list, the shape you draw is considered a line drawing.  If you want to draw a straight horizontal or vertical line, hold down the Shift key while dragging with the mouse.  If you choose an option in one of the other sections of the drop-down list, the shape you draw is considered an enclosed shape.  When you draw an enclosed shape, you can maintain the shape’s proportions by holding down the Shift key while dragging to create the shape.

© Paradigm Publishing, Inc. 9 Objectives Draw Shapes - continued To copy a shape: 1. Select the desired shape. 2. Click the Copy button in the Clipboard group. 3. Position the insertion point at the desired location. 4. Click the Paste button in the Clipboard group. Copy button

© Paradigm Publishing, Inc. 10 Objectives Draw Shapes - continued  If you are working with multiple shapes, select the shapes and then apply formatting to all of them.  To select multiple shapes, hold down the Shift key, click each shape you want to select, and then release the Shift key.  You can also hold down the Ctrl key and then click the desired shapes.

© Paradigm Publishing, Inc. 11 Objectives Draw Shapes - continued To align multiple shapes: 1. Select the desired shapes. 2. Click the Align button in the Arrange group. 3. Click the desired alignment option at the drop-down list. Align button

© Paradigm Publishing, Inc. 12 Objectives Draw Shapes - continued  When you draw a shape in a document, you can type text directly in the shape.  Select the text and then use options in the WordArt Styles group on the DRAWING TOOLS FORMAT tab to format text.  You can also apply formatting to text in a shape with options available at other tabs, such as the HOME tab.

© Paradigm Publishing, Inc. 13 Objectives Draw Shapes - continued To edit points in a shape: 1. Select the shape. 2. Click the Edit Shape button in the Insert Shapes group. 3. Click Edit Points at the drop- down list. 4. Using the mouse, position the mouse pointer on the edit point, drag, and then release the mouse button. Edit point

© Paradigm Publishing, Inc. 14 Objectives Insert and Format Text Boxes  Use the Text Box button in the Text group on the INSERT tab to insert a predesigned text box or draw a text box and then apply formatting with options and buttons on the DRAWING TOOLS FORMAT tab.  Click the Text Box button and a drop-down list displays with a variety of predesigned text boxes.  Click one of the text boxes to insert it in the document or click the Draw Text Box option and then click in the document or drag in the document to create a text box.

© Paradigm Publishing, Inc. 15 Objectives Insert and Format Text Boxes - continued  You can insert a predesigned text box in a document to create a pull quote, which is a quote that is “pulled” from an article and is enlarged and displayed in a strategic or attractive location on the page.  Use pull quotes in an article to attract readers’ attention.  Some advantages of using pull quotes are that they reinforce important concepts, summarize the message, and break up blocks of text to make the article easier to read.

© Paradigm Publishing, Inc. 16 Objectives Insert and Format Text Boxes - continued To insert a predesigned text box: 1. Click the INSERT tab. 2. Click the Text Box button in the Text group. 3. Click the desired pull quote text box at the drop-down list. Text Box drop-down list

© Paradigm Publishing, Inc. 17 Objectives Insert and Format Text Boxes - continued To draw a text box: 1. Click the INSERT tab. 2. Click the Text Box button in the Text group. 3. Click the Draw Text Box option. 4. Drag in the document to create the text box. Draw Text Box option

© Paradigm Publishing, Inc. 18 Objectives Insert and Format Text Boxes - continued  In addition to typing text directly in a shape, you can draw a text box in a shape, type text in the text box, and then customize the text box and the text with options and buttons on the DRAWING TOOLS FORMAT tab.  When you draw a text box in a shape, the text box is actually added as a layer on top of the shape.  If you want to move the shape and the text box, select both objects.

Objectives © Paradigm Publishing, Inc. 19 CHECKPOINT 1 1)Use this button to capture the contents of a screen as an image or capture a portion of a screen. a.Screenshot b.Print Screen c.Clipboard d.Copy 1)Use this button to capture the contents of a screen as an image or capture a portion of a screen. a.Screenshot b.Print Screen c.Clipboard d.Copy 3)You can insert this in a document, which is a quote that is pulled from an article. a.quotient b.pulley c.pull quote d.quote pull 3)You can insert this in a document, which is a quote that is pulled from an article. a.quotient b.pulley c.pull quote d.quote pull 2)When you click a shape at the drop-down list, the mouse pointer displays as this. a.minus sign b.crosshairs c.arrow d.hand 2)When you click a shape at the drop-down list, the mouse pointer displays as this. a.minus sign b.crosshairs c.arrow d.hand 4)You can customize a text box with options on this FORMAT tab. a.TEXT TOOLS b.SMARTART TOOLS c.PICTURE TOOLS d.DRAWING TOOLS 4)You can customize a text box with options on this FORMAT tab. a.TEXT TOOLS b.SMARTART TOOLS c.PICTURE TOOLS d.DRAWING TOOLS Next Question Next Slide Answer

© Paradigm Publishing, Inc. 20 Objectives Link Text Boxes To link text boxes: 1. Select the first text box. 2. Click the DRAWING TOOLS FORMAT tab. 3. Click the Create Link button in the Text group. 4. Click the empty text box. Create Link button

© Paradigm Publishing, Inc. 21 Objectives Insert WordArt  Use the WordArt feature to distort or modify text to conform to a variety of shapes.  This is useful for creating company logos, letterhead, flyer titles, and headings.

© Paradigm Publishing, Inc. 22 Objectives Insert WordArt - continued To insert WordArt text: 1. Click the INSERT tab. 2. Click the WordArt button in the Text group. 3. Click the desired WordArt option at the drop-down list. 4. Type the desired WordArt text. WordArt button

© Paradigm Publishing, Inc. 23 Objectives Insert WordArt - continued Text Effects button To transform the WordArt text: 1. Select the WordArt text. 2. Click the DRAWING TOOLS FORMAT tab. 3. Click the Text Effects button in the WordArt Styles group. 4. Point to Transform. 5. Click the desired shape at the drop-down gallery.

© Paradigm Publishing, Inc. 24 Objectives Insert WordArt - continued Shape styles options Text Effects button

© Paradigm Publishing, Inc. 25 Objectives Apply Character Formatting To change the character spacing: 1. Click the HOME tab. 2. Click the Font group dialog box launcher. 3. Click the Advanced tab at the Font dialog box. 4. Make desired changes. 5. Click OK. Font group dialog box launcher

© Paradigm Publishing, Inc. 26 Objectives Apply Character Formatting - continued Scale option Spacing option Position option Kerning option

© Paradigm Publishing, Inc. 27 Objectives Apply Character Formatting - continued  Kerning refers to the adjustment of spacing between certain character combinations by positioning two characters closer together than normal and uses the shapes and slopes of the characters to improve their appearance.  Notice how the letters Te and Va are closer together in the kerned text in the image below compared to the text that is not kerned.

© Paradigm Publishing, Inc. 28 Objectives Apply Character Formatting - continued  The OpenType font file format is a format developed by Adobe and Microsoft to work on both Macintosh and Windows computers.  The benefits of the OpenType format are cross-platform compatibility, which means you can move font files between Macintosh and Windows computers; the ability to support expanded character sets and layout figures; and the capability for Web page designers to create high-quality on-screen fonts for online documents.

© Paradigm Publishing, Inc. 29 Objectives Apply Character Formatting - continued OpenType features

© Paradigm Publishing, Inc. 30 Objectives Apply Character Formatting - continued  With the Standard Only option selected, the standard set of ligatures that most typographers and font designers determine are appropriate for the font are applied to text.  Common ligatures include letter combinations with the letter f. Notice how the fi and fl letter combinations are combined when ligatures are applied.

© Paradigm Publishing, Inc. 31 Objectives Apply Character Formatting - continued  The Number spacing option in the OpenType Features section is set at Default, which means the spacing between numbers is determined by the font designer.  You can choose Proportional, which adjusts the spacing for numbers with varying widths. Three Microsoft fonts—Candara, Constantia, and Corbel—use proportional number spacing by default.  Use the Tabular option if you want to specify that each number is the same width. This is useful in a situation in which the numbers are set in columns and you want all of the numbers to align vertically.

© Paradigm Publishing, Inc. 32 Objectives Apply Character Formatting - continued  Like the Number spacing option, the Number forms option is set at Default, which means the font designer determines the number form.  Change this option to Lining if you want all of the numbers to be the same height and not extend below the baseline of the text.  Generally, lining numbers are used in tables and forms because they are easier to read.  The Cambria, Calibri, and Consolas fonts use lining number forms by default.

© Paradigm Publishing, Inc. 33 Objectives Apply Character Formatting - continued  A font designer may include a number of stylistic sets for a specific font.  A different stylistic set may apply additional formatting to the characters in a font. For example, the sentences below are set in 16-point Gabriola.

© Paradigm Publishing, Inc. 34 Objectives Apply Character Formatting - continued  Insert a check mark in the Use Contextual Alternates option in the Font dialog box with the Advanced tab selected to fine- tune letter combinations based on the surrounding characters.  Use this feature to give script fonts a more natural and flowing appearance.  The first line of text is set with the default setting and the second line of text is set with the Use Contextual Alternates option selected. Notice the slight differences in letters such as t, n, s, and h.

© Paradigm Publishing, Inc. 35 Objectives Apply Character Formatting - continued Format Text Effects dialog box

Objectives © Paradigm Publishing, Inc. 36 CHECKPOINT 2 1)You can create several text boxes and then have text flow from one text box to another by doing this. a.pasting b.cutting c.copying d.linking 1)You can create several text boxes and then have text flow from one text box to another by doing this. a.pasting b.cutting c.copying d.linking 3)Click this tab in the Font dialog box to change character spacing. a.Advanced b.Text c.Character d.Spacing 3)Click this tab in the Font dialog box to change character spacing. a.Advanced b.Text c.Character d.Spacing 2)With this feature, you can distort or modify text to conform to a variety of shapes. a.Clip Art b.Smart Art c.Text Box d.WordArt 2)With this feature, you can distort or modify text to conform to a variety of shapes. a.Clip Art b.Smart Art c.Text Box d.WordArt 4)This refers to the adjustment of spacing between certain character combinations. a.expanding b.condensing c.kerning d.allocating 4)This refers to the adjustment of spacing between certain character combinations. a.expanding b.condensing c.kerning d.allocating Next Question Next Slide Answer