September 2009 USAS/SAAS Release Highlights

September Release Highlights – New Funds 532 School Fiscal Stabilization Fund 533 Stimulus Title II Technology Grants 536 Title I School Improvement - Stimulus A 537 Stimulus School Improvement Subsidy G

September Release Highlights – Five Year Forecast New lines added for fund 532 amounts: ▫ Restricted Federal Grants-in-Aid - SFSF ▫ Fiscal Stabilization (reserv. of fund bal.) ▫ Personal Services SFSF ▫ Employees Retirement/Insurance Benefits SFSF ▫ Purchased Services SFSF ▫ Supplies and Materials SFSF ▫ Capital Outlay SFSF ▫ Total expenditures - SFSF

September Release Highlights – Five Year Forecast ADM lines removed from forecast: ▫ Kindergarten – February Count ▫ Grades 1-12 – February Count

September Release Highlights – Changes to USASFF 532 fund will now be included Revenues to appear in new line: ▫ Restricted Federal Grants-in-Aid – SFSF Expenditures ▫Reported on normal 03.* lines ▫Categorized per normal formula PLUS – reported in new disclosure lines ▫ correspond to thru ▫But contain just the 532 amounts

September Release Highlights – Changes to USASFF If using USASFF in conjunction with SSDT spreadsheets – ▫MUST use new spreadsheets from SSDT website:   Click on “five year forecast spreadsheets” under Downloads section All related programs also updated to use new formula

FIVE-YEAR FORECAST Restricted Federal Grants-in-Aid - SFSF

9.045 Fiscal Stabilization

State Fiscal Stabilization Funds Personal Services SFSF Employees’ Retirement/Insurance Benefits SFSF Purchased Services SFSF Supplies and Materials SFSF Capital Outlay SFSF Total Expenditures - SFSF

September Release Highlights – SM1/SM2 New line added ▫ Restricted Federal Grants-in-Aid – SFSF ▫Will include all revenue for fund 532 ▫Affects all SM1/SM2 related programs & reports Fix program provided for ITC to run ▫Will recalculate SM2 amounts for months already closed Use SM1MNT to manually update estimates if desired

September Release Highlights – Converting Template Requisitions Requisitions coded as “Template” can no longer be converted to purchase order ▫Type = “T” in requisition header ▫Clone to non-template requisition, then convert Affects REQSCN, POSCN, MASCNV Will not affect USASWeb until v2.6 is released

September Release Highlights – AUTOREC/Extract Export file will be created in output directory ▫“Positive Pay” files ▫Easier for subsequent ftp process ▫Makes AUTOREC consistent with PAYREC  ITC custom procedures may need updated

September Release Highlights – POFORM Add question for “Transmission Status” ▫Do you wish to re-print POs already transmitted? ▫Will only see if “Using Requisition Approvals” district configuration flag set to Yes ▫3 rd party system can update “Transmission Status” to indicate p.o. already sent by their software  allows bypassing of po’s already transmitted when creating the file of po’s to print.  POFORM can only exclude po’s if 3 rd party system is updating “Transmission Status” field

September Release Highlights – USALOAD/VENLOAD Update highest vendor number And highest memo vendor number ▫If vendor number created higher than current “highest number”

September Release Highlights – USASWeb/Invoices Added item number to error message: ▫Invoice error, item # xx, cancelled amt exceeds remaining encumbered amt

September Release Highlights – VALACT Added warning for funds to be removed after fiscal year 2010 ▫As listed in the AOS manual: ▫420, 429, 438, 447, 458, 462, 495, 497, 556

September Release Highlights – Problems Corrected ARF ▫Fixed zip code format on non-district remit-to ARRPT ▫Fixed access violation if > 400 ledger codes ▫Now allows 600 and gives friendly error message AUTOPOST/Other ▫Added validation to fix posting error ▫Trying to post payroll clearance check with no #

September Release Highlights – Problems Corrected STUFEES ▫Exclude.posted files from list of files to post USAEMSEDT ▫Fixed reports to work correctly in FISCALCD USASCN/MASCNV ▫Fixed bug creating purchase order with blank date ▫Requisition must have date if using option to use requisition date for p.o. date

September Release Highlights – Problems Corrected USASWeb/Receipts ▫Fixed ability to update blank ‘received from’ or header description fields USASWeb/Requisitions ▫Fixed requisition total at top of query ▫Was incorrect if any items had negative amounts

SAAS/EIS Release Highlights – EISEMS Extracts capital assets data for EMIS Creates ▫EISEMS.SEQ file to load into EMIS ▫EISEMS.TXT summary report ▫EISEMSE.TXT error report if any errors/warnings Based on EIS103 and EIS104 calculations

SAAS/EIS Release Highlights – Problems Corrected EISEMS ▫Fatal error changed to warning ▫Blank or invalid asset class EISRPT/EIS104 ▫Beginning and Continuing grand totals reversed

September Release Highlights Technical Changes

September Technical Changes – AUTOREC/Extract Extract option now creates “positive pay” file in OECN$OUT instead of OECN$DTA Consistent with PAYREC functionality Any local procedures which may manipulate or look for these files may need to be updated to locate the file in OECN$OUT instead of OECN$DTA

September Technical Changes – USAS0909 Fix program to recalculate SM2 amounts ▫Recalculates months already closed in fy 2010 ▫Amounts pulled from USAHIST monthly amounts ▫Run only in live files ▫Can be run multiple times without harming files USAS0909.COM can be used $ SUBMIT/NOPRINT/KEEP/USER=district_username OECN$BUD_61:USAS0909.COM

September Technical Changes – USAS_CONFIG_REC USAS_CONFIG_REC.DTR_REC ▫Fixed typo in datatrieve record layout ▫Caused installation to fail and reports not to run

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