Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Chapter 18 Basic Electronic Healthcare Information Systems

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Clinical Information Systems Electronic Medical Record (EMR): electronic version of traditional record –Order entry –Computerized provider order entry (CPOE) –Pharmacy –Other applications for clinical documentation –Searchable database

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Clinical Information Systems (Cont.) Electronic Health Record (EHR) –Transportable subset of EMR –Use by healthcare organizations and physicians, and other providers –Use of Clinical Document Architecture (CDA) data standards –Continuity of Care Document (CCD): use of CDA architecture to provide “snapshot” of patient’s health information Electronic Personal Health Record (ePHR)

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Clinical Information Systems (Cont.) American Recovery and Reinvestment Act (ARRA) signed into law February 17, 2009 Health Information Technology for Economic and Clinical Health (HITECH) part of the ARRA. Outlines four purposes: –Define meaningful use –Use incentives and grant programs to foster the adoption of EHRs ($27 billion) –Gain the trust of the public –Promote IT innovation

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Clinical Information Systems (Cont.) Need for interoperability: ability to share data Benefits of electronic record –Minimize decentralization and fragmentation of health care delivery system –Information privacy and security (audit trail) –Ability to search and extract information; trend information for knowledge –Real-time information –Improvement in patient care outcomes

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Question Is the following statement True or False? A key aspect of electronic records is the ability to share data.

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Answer True Rationale: Interoperability, or the ability to share data, is an essential characteristic of electronic records.

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Paper Records Strengths –Light, transportable –No waiting at computer terminal, no log in –No electricity, maintenance, or down time Weaknesses –No backup system –Easily damaged or destroyed –Legibility issues –Tedious to trend data; prone to error –Large, heavy, and difficult to store if stay is lengthy

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Electronic Records Rationale for need –Safer patient care –Paper record not good enough anymore Need for workflow redesign –Consideration of patient, work done by all care providers, organizational needs –Users’ perceptions; barriers to change; strategies to work through barriers Purpose, goals, outcomes; tremendous work and collaboration between disciplines Technological competencies

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Project Management Essential skill of nursing informatics specialist Management of project from start to finish Skills –Communication –Team building –Organizational planning –Time and resource management Systems life cycle as backbone

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Question Which of the following is an advantage of paper records? –A. Safer for patient care –B. Easy to read –C. Trends easily identifiable –D. No down time

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Answer D. No down time Rationale: Paper records are advantageous because there is no down time and no electricity or maintenance is needed. Electronic records are safer for patient care. Legibility issues of paper records would be a disadvantage. Trends are more difficult to identify with paper records.

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Systems Life Cycle Conception of system until implementation Analogous to nursing process –Assessment –Multiple places for iteration –Evaluation Never-ending; changes made based on evaluation Wording and steps differ by agency or author (see Figure 18-3).

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Systems Life Cycle (Cont.) Initiating –Project goals –Project scope Scope creep: unanticipated project growth –Project requirements Risks; needs assessment Return on investment; cost benefit Request for information (RFI) Request for proposal (RFP)

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Systems Life Cycle (Cont.) Planning –Work flow analyses –System selection –System design and testing (vanilla product) Bugs and debugging Regression testing Integration testing –Training

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Systems Life Cycle (Cont.) Implementation –“Go-live” –Roll-back –Contingency plan –Pilot conversion –Phased conversion –Parallel conversion –Big-bang conversion

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Question Is the following statement True or False? Debugging of the system occurs during implementation.

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Answer False Rationale: Debugging occurs during the planning step.

Copyright © 2013 Wolters Kluwer Health | Lippincott Williams & Wilkins Systems Life Cycle (Cont.) Maintenance/Evaluation –Ongoing process –Planned at least 6 months after implementation