Office of Operations 2009 Fall Conference Navigating Uncertain Times October 21-22, 2009 NYS Contract Reporter – Upcoming Changes Nancy Fisher, Deputy Director Small Business Division NYS Dept. of Economic Development

Office of Operations 2009 Fall Conference Goals For Today’s Session: Provide you with information about upcoming changes to the NYSCR effective 12/31/09. Provide you with information about upcoming changes to the NYSCR effective 12/31/09. Allow you to ask questions about these specific changes, and about use of the NYSCR site in general. Allow you to ask questions about these specific changes, and about use of the NYSCR site in general. Alert you to additional changes planned for the NYSCR within the next 18 months. Alert you to additional changes planned for the NYSCR within the next 18 months.

Office of Operations 2009 Fall Conference What Does DED Have To Do With Procurement? DED is responsible for publishing the New York State Contract Reporter - DED is responsible for publishing the New York State Contract Reporter - DED provides Procurement guidance, information, and referral to resources to help businesses understand the procurement process and access government procurement opportunities. DED provides Procurement guidance, information, and referral to resources to help businesses understand the procurement process and access government procurement opportunities. SALES ARE JOBS! SALES ARE JOBS! DED has other statutory responsibilities under Omnibus Procurement Act. DED has other statutory responsibilities under Omnibus Procurement Act.

Office of Operations 2009 Fall Conference 2008 Changes to Economic Development Law Requires the following changes to the NYS Contract Reporter by 12/31/09: Requires the following changes to the NYS Contract Reporter by 12/31/09: Free Access Free Access Daily Publication Daily Publication Posting of Contract Awards Posting of Contract Awards Print Version Print Version

Office of Operations 2009 Fall Conference Free Access Registration will be required for access. Registration will be required for access. A new fee based service will be introduced – “e”alert notification service will send bid information to paid subscribers. A new fee based service will be introduced – “e”alert notification service will send bid information to paid subscribers. Subscriber indicates category(ies) of interest; the “e”alert notice contains: Subscriber indicates category(ies) of interest; the “e”alert notice contains: Solicitation title (link to ad) Solicitation title (link to ad) Location of project Location of project Name of Agency soliciting goods/services Name of Agency soliciting goods/services Bid due date Bid due date

Office of Operations 2009 Fall Conference Daily Publication New Ads will appear every business day – Monday through Friday: New Ads will appear every business day – Monday through Friday: Ads inserted one day published the next morning – Friday insertions appear on Monday morning, including holidays. Ads inserted one day published the next morning – Friday insertions appear on Monday morning, including holidays. All ads continue to be archived and retrievable. All ads continue to be archived and retrievable. New Publication Schedule, with “earliest proposal due date” will be posted on the site under “public links.” New Publication Schedule, with “earliest proposal due date” will be posted on the site under “public links.”

Office of Operations 2009 Fall Conference Posting of Contract Awards This feature has been compliant with new law requirements since 3/1/09: This feature has been compliant with new law requirements since 3/1/09: Required as of 12/31/09. Required as of 12/31/09. IFBs, RFPs and “other” contracts. IFBs, RFPs and “other” contracts. Instructions appear when contract “type” is selected. Instructions appear when contract “type” is selected. Requires NYSCR ad number to place award information. Requires NYSCR ad number to place award information. Currently appears in a list based on award date; will be “searchable” as of 12/31/09. Currently appears in a list based on award date; will be “searchable” as of 12/31/09.

Office of Operations 2009 Fall Conference Select the Post Award Results and the Ad number of the Award you want to post.

Office of Operations 2009 Fall Conference You must choose either IFP, RFP, or Other.

Office of Operations 2009 Fall Conference Instructions appear along with a description text box. Complete the form and submit.

Office of Operations 2009 Fall Conference Features After The Newly Designed Site Is Launched - Next Months New method of categorizing Ads New method of categorizing Ads Commodities, Services & Construction - with multiple subcategories under each – introduces better choices for placement of solicitations, which improves “e”alert bid notification system for better “bid match” Commodities, Services & Construction - with multiple subcategories under each – introduces better choices for placement of solicitations, which improves “e”alert bid notification system for better “bid match” Advertising by Primes for Subs/Suppliers Advertising by Primes for Subs/Suppliers Centralized Bidder Registry Centralized Bidder Registry Compliance with requirement for “print” version of the NYSCR Compliance with requirement for “print” version of the NYSCR General reorganization of the site General reorganization of the site Watch for these changes in 12–18 months Watch for these changes in 12–18 months

Office of Operations 2009 Fall Conference Q & A Please ask if you have questions about: Please ask if you have questions about: New features as of 12/31/09 New features as of 12/31/09 Free access Free access Daily publication Daily publication “e”notification “e”notification Posting contract awards Posting contract awards Solicitation submission process Solicitation submission process Submitting exempt notices Submitting exempt notices Other questions or have suggestions about the NYSCR website Other questions or have suggestions about the NYSCR website

Office of Operations 2009 Fall Conference Contact the NYS Contract Reporter Empire State Development Procurement Information Services/ NYS Contract Reporter 30 South Pearl Street Albany, NY *** Or submit questions to “contact us” on the NYSCR website

Office of Operations 2009 Fall Conference Thank You!