Welcome Windows SharePoint Service 3.0

Craig Carpenter MCSE, MCT Director, Combined Knowledge

Agenda Overview of collaboration SharePoint deployment ideas Getting the users involved Quick wins Making the most from this free product

But, we’ll try to keep it as hands on as possible!

Collaboration So what do we mean by collaboration? And where does SharePoint fit in? Sharing ideas Sharing Information Working together Finding what we need, easily

Collaboration So what do we mean by collaboration? And where does SharePoint fit in? Sharing ideas Sites and Workspaces Sharing Information Lists, Libraries, Views and Web Parts Working together Document Management, Approval, Workflow Finding what we need, easily Metadata, Content Types, Search

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform.

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform.

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform. Accessed via the browser No client software required (apart from the browser!) Accessible via mobile devices Easier user adoption Easier to provide access (no weird ports)

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform. Can be used as front end to LOB databases Connects multiple islands of information together – Local documents – File Shares – Spreadsheets – Personal databases Data is searchable, searchable = findable

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform. Users share information and work together in sites Use lists to store data Use document libraries to store documents Users can create these lists, libraries and sites themselves. No IT involvement is needed!

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform. Document libraries provide: Check out, check in Versioning Content Types Approval Workflow

So, what is SharePoint? A web based, data source connecting, collaboration and document management platform. Platforms provide bases to build from and SharePoint is no different It may not do everything you need right out the box But it can be made to do it

Demo Lets look at some of the SharePoint functionality.

Deployment Options For quick and cheap there’s the basic install Uses SQL Express No or minimal configuration required Single server for everything Limited performance and scaling Use for test, development or “play” environments Do not use for production Be careful test/trial does not become production!

Deployment Options For longevity do a full install Uses full version of SQL so needs a license Can require more hardware Requires configuration beyond install Scalable for performance Use for production environment Use for test and development environments too Requires planning for best ROI

VisionBusiness NeedsBusiness Logic End User Requirements Current IT Infrastructure Implementation Deployment Stages Planning

Deployment Timescales Business & Project Managers File Plan Logic Workflow Designs Systems Integration Go Live IT Pro’s Hardware Test Servers / Pilot DeploymentGo Live Developers Custom CodeTemplatesBrandingGo Live Users & Power Users Collaboration needs Structure Design Pilot TestingGo Live 6 – 18 months to Go Live date – can be longer. ( Depending on complexity of required solution )

Deployment - Do’s and Don’ts Do get everyone involved No single business unit can design SharePoint Do get users Trained in their relevant skills area to help the design process Do establish a realistic timeframe Do think of quick wins Do plan for testing and re-design Do plan on adding functionality over time. Don’t try to make it too complex from day 1 Don’t copy your existing file structure Don’t let SharePoint become a dumping ground Don’t give users multiple places to do the same thing Don’t waste in house development time when a cheaper 3 rd party product can do the job. Don’t forget the Backup and Restore Don’t forget the users – this is how you get your large ROI

Getting Users Involved Use SharePoint for Social as well as business Consider user training Classroom based Computer based Self help Enable Mentors / team champions Most of all, empower your users

Demo Combined Knowledge’s End User Adoption Solution.

Quick Wins Encourages the use of SharePoint Increases ROI No boundaries – plan for everyone Does not have to be 100% work focused Social sites / sports club organisers Encourages people to do more in SharePoint The best quick wins are simple, no development or custom code

Quick Win Examples Content Types Metadata and Views Online forms (requires InfoPath) Incoming Workflow Search Let users manage their information

Demo Some quick win examples.

Making the Most of SharePoint Search Server 2008 Express SharePoint Designer 2007 Fantastic Forty MOSS

How much? Everything you’ve seen today is out of the box No developers were used or custom code hurt in the making if this presentation Software prices Server 2003£ (Ebuyer.com)

How much? Everything you’ve seen today is out of the box No developers were used or custom code hurt in the making if this presentation Software prices Server 2003£ SQL 2005 Express£0.00

How much? Everything you’ve seen today is out of the box No developers were used or custom code hurt in the making if this presentation Software prices Server 2003£ SQL 2005 Express£0.00 WSS 3.0£0.00

How much? Everything you’ve seen today is out of the box No developers were used or custom code hurt in the making of this presentation Software prices Server 2003£ SQL 2005 Express£0.00 WSS 3.0£0.00 Search Server 2008 Express£0.00

How much? Everything you’ve seen today is out of the box No developers were used or custom code hurt in the making of this presentation Software prices Server 2003£ SQL 2005 Express£0.00 WSS 3.0£0.00 Search Server 2008 Express£0.00 SharePoint Designer 2007£0.00

How much? So, what have you got to loose?£0.00

Thank you Q&A