Changes to STEP for

Verification Reports New accountability reports required for NCLB: cohort performance index, cohort graduation rate, district cohort report NYS English as a Second Language Achievement Test (NYSESLAT) Report (not required) Grade enrollment report Component retest report Eliminate AGE report Provide detail reports for data verification that can be run before Level 1 errors are fixed.

Improvements to Make STEP More User-Friendly Modify import/append procedures Reformat error log - add student name, give more specific information about error Disable “fuzzy match on date” and “RCT for student not eligible for safety net” errors Redefine certain program service elements to be district-level (disability, grade, 504 status, safety net eligibility)

Other Changes New program service code for “walk-ins” New program service codes for school choice and supplemental services Require legitimate school code - prohibit BEDS = “0000” and “0999” New exit reason code for students who earned IEP diploma or local certificate and continued enrollment New edits to: –prohibit overlapping grade records –detect invalid scores in assessments table (ABS or EX) –require gender when data are keyentered

Students who must be reported in All students reported in STEP All students not reported in STEP who –were enrolled in grade 9–12 during the 2002–03 school year (or were ungraded and 16 years of age or older on June 30, 2003), or –dropped out of school between July 1, 2002 and June 30, 2003, including students who were below grade 9 (and ungraded students under the age of 16 as of June 30, 2003), or –who took a secondary-level assessment between August 2002 and June 2003, including students below grade 9 during the 2002–03 school year and ungraded students under the age of 16 as of June 30, 2003.

Assessments that must be reported in All Regents examinations, regardless of administration date; All component retests, regardless of administration date; All RCTs administered between August 2002 and June 2003 and all RCTs administered prior to August 2002 for students eligible for the safety net; All second language proficiency examinations administered in June 2003; All Introduction to Occupations examinations administered between August 2002 and June 2003;

Assessments that must be reported in All New York State Alternate Assessments (NYSAAs) (secondary-level), regardless of administration date; Results of English and mathematics locally selected assessments administered to students with disabilities; Approved alternatives to Department assessments that are being used to meet graduation assessment requirements in lieu of Regents examinations or Regents competency tests; and New York State English as a Second Language Achievement Tests (NYSESLATs) (secondary-level);

Program Service Records that must be reported in  Enrollment  Grade  Poverty  Alternate Assessment Program (secondary level)  LEP/ELL  Exempt from cohort; LEP/ELL  Disability (if student was classified as disabled at any time between grades 8 and 12)  Migrant  Title I  Section 504  504 Safety Net  Neglected/Delinquent

Program Service Records that may be reported in  Level of Integration (optional)  CIP Codes (optional)  Summer School (optional)  AIS (optional)  ERSS (optional)

Program Service Records that must be reported in  NEW: School choice (if reporting district includes Schools in Need of Improvement in 2002–03)  NEW: Supplemental Services under NCLB (if reporting school was in need of improvement under Title I in 2002–03 and was required to provide supplemental services)  NEW: Homeless (if applicable)  NEW: Walk-in enrollment code for students who have took an examination while not enrolled in any school.

Timeline Schools should begin adding new data now using a copy of the file Manual and first version of the software will be available in early May Final STEP software will be available in June

Timeline July 15-August 8 –Submission of LEAP and/or STEP files for districts with schools in need of improvement or potential in need of improvement July 15-August 22 –Submission of LEAP and/or STEP files for remaining districts

Department Websites

STEP Contact: Michele Shahen or Clara Browne or Charlene Swanson (518)