The Registrar’s Office Office of the Registrar RO – 103 Grades

Ro-103 Grades GRADES Grade Modes What are they? Why are they important to me? Grades What does each grade symbol mean? Grade Submission Prior to final submission deadline After final submission deadline Grade Replacement Policy GPA and Academic Standards Suspended!! Why?

Ro-103 Grade Modes Grade Modes are determined during initial course setup. The course grade mode will transfer automatically to each section of the course. A – Audit – An Auditor is a student who enrolls and pays for a course, but observes only. G – Graduate Standard Letter – Normal “A-F” letter grade for graduate students L – Academic Renewal N – Undergraduate Standard Letter – Normal “A-F” letter grade for undergraduate students S – Satisfactory/Unsatisfactory – no IP

Ro-103 Grades GradeDescriptionQuality Points A Excellent4 BGood3 CSatisfactory2 DPassing1 FFailing0 IPIn Progress0 IIncomplete0 KCLEP, AP, Proficiency0 SSatisfactory0 UUnsatisfactory0 VAudit0 WFWithdraw failing0 WWithdraw0 WMMilitary withdraw0

Ro-103 Grades Letter Grades of A, B, C, D, and F Letter Grades of A-F and WF are used to calculate the institutional Grade Point Average (GPA). The institutional GPA is calculated by dividing the number of hours scheduled in courses attempted in which an A-F or WF was awarded into the number of grade points earned on those hours. (adjustments granted for repeat courses.

Ro-103 Grades IP – In Progress This grade indicates credit has not been given for courses that require a continuation of work beyond the semester for which the student registered. – The use of this grade is ONLY approved for dissertation, thesis hours and project courses. – This symbol cannot be substituted for an "I" (incomplete). – IP grades may not be changed to other grades. – Student must re-register for the course each term.

Ro-103 Grades I - Incomplete Grades This grade indicates the student was doing satisfactory work and for non- academic reasons, was unable to meet the full requirements of the course. – An undergraduate student must complete the course requirements during the next semester of enrollment or within one year, whichever comes first – One year deadline for graduate students. – It is the responsibility of the student to work with the instructor or department chair in regards to how the course work is to be completed.

Ro-103 Grades K – CLEP, AP, Proficiency, etc. This symbol indicates that a student was given credit for the course through a credit by examination program approved by UWG. Examples include: – CLEP Testing, – AP Credits – Departmental Proficiency Exams

Ro-103 Grades S- Satisfactory This grade indicates that credit has been given for completion of degree requirements. Grade is approved for thesis hours, student teaching, clinical practicum, internships, and proficiency requirements in graduate programs. U – Unsatisfactory This grade indicates unsatisfactory work in an attempt to complete degree requirements. Grade is approved for thesis hours, student teaching, clinical practicum, internships, and proficiency requirements in graduate programs.

Ro-103 Grades V – Audit This grade is given to students that were given permission to audit a course. Students may not transfer from audit to credit status or from credit status to audit status.

Ro-103 Grades Withdrawal Grades W – Withdrew – This grade indicates the student withdrew before midpoint of the semester. – W is not included in GPA calculation. WF – Withdrew Failing – This grade indicates the student withdrew after midpoint of the semester. – WF is included in GPA calculation (equal to earning a F) WM – Withdrew Military – This grade indicates the student was allowed to withdraw at any point in the semester for military service.

Ro-103 Grades Entering Grades Timeframe At the end of each term Not at the end of each session during a term Due at noon the Monday after Graduation Process BanWeb prior to deadline

Ro-103 Grades How to Enter Grades on BanWeb

Ro-103 Grades

Grade Changes….WHEN? Prior to Final Grade Submission Deadline Can be completed online via BanWeb through process outlined above – No approval necessary – Automatic/Batch transfer from BanWeb to Banner After the Final Grade Submission Deadline – Complete a Grade Change Request Form for every student – Department Chair approval for every student – Manual processing in Banner by Registrar’s Office

Ro-103 Grades Grade Replacement Policy A student may repeat a course taken at West Georgia in order to replace an earlier grade earned in a course taken Fall 1996 or later. – Grades earned in courses taken at other institutions cannot replace grades earned in here. – In courses with variable course titles, the repeated course must have the exact same title. – Beginning Summer Semester 2001, students can repeat XIDS 2001, 2002 and 2100 regardless of the titles of the courses taken. – The academic standing and graduation GPA will be based on the last attempt at all courses taken.

Ro-103 Grades Academic Standards for Undergraduates Students will be evaluated each semester on the basis of cumulative grade point average and the total number of hours attempted. (Please note that this is Academic Standards of Progress and is separate from Financial Aid Satisfactory Academic Progress) Hours AttemptedGrade Point Average hours2.0

Ro-103 Grades Academic Standards for Graduates Graduate students must maintain a cumulative grade point average (GPA) of 3.0 or higher to remain in Good Academic Standing. The cumulative GPA of 3.0 also applies to undergraduate courses which are sometimes taken during a student’s graduate program. Students must be in Good Academic Standing to be eligible for graduation and admission to Doctoral Candidacy.

Ro-103 Grades Academic Warning All students who fail to meet academic standards will be on Academic Warning the next semester of enrollment. There are three possible outcomes from a semester on Academic Warning: ( 1) A student who raises his/her institutional grade point average to meet the Academic Standards will be removed from Academic Warning. (2) A student who receives a term GPA of 2.0 but does not raise the institutional GPA enough to meet above standards, will remain on Academic Warning. (3) A student who fails to achieve a semester grade point average of 2.0 while on Academic Warning will be placed on Academic Probation.

Ro-103 Grades Academic Probation All students, who fail to meet the conditions to be removed from or stay on Academic Warning will be placed on Academic Probation the next semester of enrollment. There are three possible outcomes from a semester on Academic Probation: (1) A student who raises his/her institutional grade point average to meet the Academic Standards will be removed from Academic Probation. (2) A student who receives a term GPA of 2.0 but does not raise the institutional GPA enough to meet above standards, will remain on Academic Probation. (3) A student who fails to achieve a semester GPA of 2.0 while on Academic Probation will be placed on Academic Suspension. Once on Probation, a student will not return to Academic Warning, but will remain on Academic Probation unless he/she meets outcome 1 or 3.

Ro-103 Grades Academic Suspension Students who do not earn a minimum semester grade point average of 2.0 while on Academic Probation regardless of the cumulative GPA will be suspended for one semester. Readmission on probation will be automatically allowed after one semester of suspension. Students on one term suspension who do not make satisfactory progress after returning from an initial suspension will again be suspended, this time for one calendar year.

Ro-103 Grades Academic Dismissal Students on probation after a one year suspension, who do not make a 2.0 on all work attempted in each subsequent semester of enrollment regardless of the cumulative GPA will be dismissed. Dismissed students are eligible to return only when they have earned an associate degree Dismissed students are eligible for Academic Renewal after a five-year absence from any post-secondary institution.

Ro-103 Grades (678)

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