Healthcare Systems Analysis for Elders During Disasters Presented to the Florida Emergency Preparedness Association Mid-Year Work Session Mid-Year Work Session July 18, 2012 Clearwater, Florida

Project Team Ray Runo, Project Director Senior Planning Consultant, Disaster Strategies & Ideas Group (DSI) LuMarie Polivka-West, Sr. Director of Policy Florida Health Care Association (FHCA) Robin Bleier, President - RB Health Partners Chair, FHCA Quality Foundation Emergency Preparedness Council April Henkel, Project Manager Florida Health Care Association (FHCA)

Project Planning Assumptions Elders Defined (over 60) Healthcare Systems (health & well-being) Individuals are unique - common care & support services Condition & needs will change over the term of the disaster (decompensation) Care services & support will be limited, temporarily unavailable, or absent Expect negative outcomes when continuum is disrupted or broken Whole of Community - Resiliency Augmentation or Replacement Strategies

Project Overview Project Purpose: To identify and examine stakeholder roles and responsibilities, and the interdependent and independent functional relationships for providing care and support for elders during disasters. Three Phases: Phase 1 - Analysis of Roles & Responsibilities Phase 2 - Gap Analyses & Continuum of Care Phase 3 - Planning, Training, & Exercise

Project Overview – Phase 1 Analysis of Roles & Responsibilities  Establish CORE Planning Team  Identify Stakeholder Communities, Representative Stakeholders & develop survey instrument  Conduct Stakeholder Workshops (5)  Collect data - Stakeholder Profile Survey

Project Overview – Phase 2 Gap Analyses & Continuum of Care  Build on the knowledge learned in Phase I  Develop the Gap Analysis Methodology  Conduct Gap Analyses  Stakeholder Work Sessions (TBD)  Develop a Continuum of Healthcare for Elders During Disasters

Project Overview – Phase 3 Phase 3 - Planning, Training, & Exercise  Integrate Stakeholder Communities into local/state systems & provide project tools to local communities  Provide planning resources & guidance  Conduct plan development workshops  Provide guidance, direction, & access to training  Conduct Tabletop Exercises

Stakeholder Profiles Summarizes a stakeholder organization’s functions, services, supports & commodities/supplies provided to elders, as well as the stakeholder’s disaster-related roles & responsibilities Documents the manner in which normal/routine functions, supports & commodities/supplies are provided during disaster conditions Documents the specific disaster roles & responsibilities of individual stakeholders & stakeholder communities

Use of Stakeholder Profiles By Individual Stakeholders: By Individual Stakeholders: To help form planning partnerships and build relationships to ensure that the complex health and medical needs of elders in their community are met during disasters. By the Project Team: By the Project Team:  To serve as a baseline for developing the Continuum of Healthcare for Elders During Disasters  To complete gap analyses relative to roles & responsibilities, preparedness & response

Use of Stakeholder Profiles By local community leaders and planners: By local community leaders and planners: To better understand the roles and responsibilities of the stakeholders providing care, support, services, and commodities/supplies to elders in their communities during disasters. By local emergency managers: By local emergency managers: To help ensure that the continuum of healthcare services and supports for elders is maintained during disasters.

Continuum of Healthcare for Elders During Disasters A Complex System of Care, Support, and Services for Elder Adults (Health & Well Being) ◦ Normal/Routine Conditions ◦ Disaster Conditions Stakeholder Profiles – “Building Blocks” The “Continuum” is structured utilizing the dependencies and interdependencies of local stakeholders

Continuum of Healthcare for Elders During Disasters The Continuum will describe the roles and responsibilities of individual stakeholders that contribute to the health and well-being of Florida’s elder population during disasters. The Continuum will reflect the functional roles and responsibilities, relationships, dependencies, and interdependencies that link the system together on behalf of elders during disasters.

Continuum of Healthcare A Complex System Individual Elder Independent Living Home Healthcare Family Support Systems Full-Time Care Facility Assisted Living Congregate Community Community Support Services Medical Support Systems UtilitiesFood & Water Social Support Services Faith Based Support Transportation Systems Medications Medical Equipment & Supplies

Mr. Bleier – Independent Living?

Continuum of Healthcare Normal (Sunny) Day Elder Living Independently… with Complex Co-Morbidities Family Support Systems Community Support Systems Support Services Medical Support Systems Transportation Systems Food and Water Social Support Services Faith Based Support UtilitiesMedications Medical Equipment & Supplies

Continuum of Healthcare Disaster (Rainy Day) Elder Living Independently with Complex Co-Morbidities Family Support Systems Community Support Services Medical Support Systems Transportation Systems Food & WaterMedications Social Support Services Faith Based Support Utilities

Continuum of Healthcare Areas of Increasing Vulnerability Elder Continues to Decompensate Family Support Systems Community Support Services Medical Support Systems Transportation Systems Food & WaterMedications Social Support Services Faith Based Support UtilitiesShelter Support

Project Outcomes Provide information on stakeholder roles & responsibilities Describe stakeholder dependencies & interdependencies Provide resources, best practices, definitions, acronyms, and planning tools to stakeholders Integration of elder care system stakeholders into local & state emergency management systems Provide a tool for developing a local continuum of care that supports elders during disasters (examples, directions)

We Need Your Input & Support Help us to identify additional community stakeholders – who’s missing? Encourage stakeholders in your communities to complete an online profile Share your best practices for integrating elder care stakeholders into your preparedness & response systems

Thank You for your assistance and support! We’ll keep you updated on the status of the project. Questions / Comments