Welcome to the HIMSS16 Booth Selection Webinar All callers have been muted upon entry. If you have a question at any time please use the chat box or Q&A section of the Webex -All Callers Muted -Type questions in Q&A Box or chat section

Presented by HIMSS Exhibit Sales Team March 18, 2015 HIMSS16 Booth Selection Presented by HIMSS Exhibit Sales Team March 18, 2015

Agenda HIMSS16 Dates New For HIMSS16 HIMSS16 Anchor Benefits Rates and Deposit Amount HIMSS16 Floor Plan Booth Selection Process Booth Selection Appointments HIMSS Corporate Membership Q&A

HIMSS16 Dates Conference Date: February 29th -March 4th, 2016 Exhibit Days: March 1st -3rd , 2016 Entire conference schedule will have day shift from past years

HIMSS16 Booth Selection Schedule Anchors have already selected their space and already visible on the floor plan Next 100 companies will select next week March 23-27 Booth Selection will resume Sunday-Wednesday during HIMSS15 (April 12-15) in the North Building, room N230B of the convention center. Link to schedule (please note there are multiple tabs) Anchors have been placed and you can view them on the show floor at this time The Next 100 companies will select March 23-27th North Building of McCormick Place with signs directing you towards room, you can always ask staff member or information desk if you are not sure where to go ***Demonstrate how to open schedule**** Please note there are multiple tabs on the schedule

New for HIMSS16 In order to maximize exhibit space in Las Vegas, we will be using a set floor plan. You may only choose existing booths that are on the floor plan. Any alterations of existing booths on the show floor will not be allowed for HIMSS16. Booth size reductions WILL result in a change in booth location and will result in a downward adjustment of 1) Exhibitor points, 2) hotel sleeping room blocks, and 3) exhibitor and exhibitor client badges.  Booth size reductions received on or before September 4, 2015 will be obligated to pay 50% of the total booth space released.  Booth size reductions received on or after September 5, 2015 will be obligated to pay 100% of the total booth space released. Peninsulas have been placed on the set floor plan We will have 4 different price zones (Premium, Zone 1, Zone 2, Zone 3)

HIMSS16 Anchor Benefits *Anchor Booth must be 4,800 Sq/Ft or above* Pre-show Additional hotel rooms at the Diamond identified hotel. # of rooms TBD at Venetian/Palazzo Hotel Anchors will receive first choice on hotels before Diamonds – based on priority points Complimentary Hospitality Suite in Venetian or Palazzo Company Success Story on HIMSS16 website: October - April (if success story meets criteria) Company logo and Booth number recognition in main lobby of Sands Convention Center Complimentary Attendee mailing list – Value $1,750 Marketing /advertising in one category of the exhibitor spotlight- Value $1,050 HIMSS to send out press release about the HIMSS16 show floor and thanking the HIMSS16 anchor exhibitors 50 additional priority points Logo Recognition on Annual Conference Exhibition website page –Over 168,000 views (Sept – Feb)  Logo Recognition in the Exhibition Countdown email that is sent to all pre- registered attendees (sent two weeks prior to show) Logo Recognition in the online pre-conference brochure  Booth Selection of exhibit space for upcoming year prior to other exhibitors at Annual Conference Early move-in when time/space permits Onsite Article on each anchor exhibitor in the Show Daily- content is editorial and therefore the subject matter is selected by the editor of the show dailies Logo and Booth Number Recognition in the HIMSS Show Dailies and Buyers Guide (onsite newspapers) NEW! Logo and booth number recognition on lobby electronic media walls.  Post Show Post Show Attendee List – Value - $1,950 HIMSS16 Anchor Booths Qualification for becoming anchor is 4,800 sq/ft or above As you can see there are many benefits to becoming an anchor Preshow -Attendee List -Extra hotel rooms -additional priority points -Select your booth before other companies OnSite -Article in exhibitor show daily -Logo and booth number in onsite newspapers -New (For Vegas)-Logo and booth number on lobby electronic media walls

HIMSS16 Pricing Item Corp. Member Pricing On-Site Non Member Pricing On-Site Pricing 4.17-9.4 2015 Non Member Pricing After Corp. Member Pricing After September 4, 2015 Premium Zone* $3,700 $4,100 $3,900 $4,300 $4,500 Booth Zone 1* $3,200 $4,000 $3,400 $4,200 $3,600 $4,400 Booth Zone 2* $3,100 $3,300 $3,500 Booth Zone 3* $3,000 $3,800 *All booth prices for each 10x10 space. Does not include $400 booth fee which applies to first 10x10 & $700 per corner fee. Vendor Headquarter $6,400 $7,000 - Meeting Place $11,100 $13,100 Hospitality Suites $10,500 $12,500 -Three price increases this year which is why we encourage you to select your booth at booth selection -4 total zones this year -All prices above note a 10x10 space -Corporate Members savings on booth spaces-contact Jim Collins to get involved in HIMSS Corporate Membership -We are able to place you into meeting place rooms, vendor headquarters and specialty areas of the floor during booth selection -All of this information can be seen on HIMSS16 Plantour (link at end of Powerpoint)

Sample Pricing for On-Site Booths Type Premium Zone 10x10 Premium Zone 20x20 with 4 Corners Zone 1 10x10 20x20 with 4 Corners HIMSS Corporate Member $4,100 $3700+$400 booth fee $18,000 $4,100 first 10x10, $3700 3 additional 10x10 +700 per corner $3,600 $3,200+$400 booth fee $16,000 $3,600 first 10x10, $3,200 3 additional 10x10 +700 per corner Non Member $4,500 $4100+$400 booth fee $19,600 $4,500 first 10x10, $4100 3 additional 10x10 +700 per corner $4,400 $4,000+$400 booth fee $17,600 $4,400 first 10x10, $4,000 3 additional 10x10 +700 per corner Here is a breakdown of booths because we know sometimes it can be a little bit confusing

HIMSS16 On-Site Deposit Information Minimum Deposit For Exhibit Space 100 Sq/ft: $1,500 200-1,000 Sq/ft: $4,800 1,100-2,500 Sq/ft: $8,500 2,600 Sq/ft or Above: $22,500 Meeting Place: 50% of total cost Vendor Headquarter: 50% of total cost Hospitality Suite: 50% of total cost All specialty areas (Knowledge Centers, Interoperability etc.): 50% of total cost Remainder of Deposit Due: 50% Due: May 29, 2015 (May not apply to all booths) 100% Due: September 4, 2015

Payment Options Pay by Check HIMSS, 6923 Eagle Way, Chicago, IL 60678-1692 Pay by Credit Card Credit card itself does not need to be present, just information from card

HIMSS16 Floor Plan: Level 1 Entrance -Floorplan itself has changed since anchors have been put on but you can get an idea of zone and entrances on these floor plans -Red circle indicate areas where attendees will be entering show

HIMSS16 Floor Plan: Level 2 Entrance

How to Access Floor Plan Works better in Google Chrome browser Able to search by booth size http://exhibitionfloor.himss.org/himss2016/Public/FloorPl an.aspx?MapID=47&CatID=0&Sortmenu=104000 Demonstrate how to access floor plan Floor plan is still being edited, please check it sporadically before you select your booth Show two different levels Able to search by booth size-demonstrate how

Specialty Areas of Exhibit Floor Business & Clinical Knowledge Center Career Services Center Connected Patient Gallery Cyber Security Command Center Disaster Preparedness Knowledge Center Health IT Value Suite Intelligent Health Pavilion Interoperability Showcase Mobile Knowledge Center Revenue Cycle Knowledge Center-New for HIMSS16 University Area If you plan on participating in ONLY one of these areas and do not plan on having an exhibit booth, you do not need to attend HIMSS16 booth selection. Please contact your sales person to get involved into any of these topically focused areas. You are able to select specialty areas during your booth selection appointment, just ask the person helping you if you would like to take care of that **Briefly read down list** -Knowledge Centers are great way to have kiosk presence as well as speaking slot among other benefits -New for HIMSS16 Revenue Cycle Knowledge Center -We have had people in past ask about

Booth Selection March 23-27th Booth selection for next 100 companies will begin March 23-27th New process for HIMSS16 One webinar used per day Check invite you received for your exact appointment and more tips (appt. listed at bottom) All times are CST Please call in on-time Please keep schedule in mind ***READ BULLETS**** Explain how you can free up calendar If you did not receive an invite for this and your are scheduled to select this week, please contact Mickey Martin

Booth Selection On-Site at HIMSS15 Booth selection will resume April 12-16 during HIMSS15 Take place in room N230B of convention center Schedule Sunday 9AM-5PM Monday 2PM-5PM Tuesday 8AM-6PM Wednesday 8AM-5PM

Booth Selection Tips Arrive at least 15 minutes prior to booth selection appointment (this applies to on-site appointments only) Review floor plan beforehand and have multiple preselected locations of where you would like to exhibit. Make sure all appropriate personnel are involved in booth selection process. (Ex: Authority to sign contract and pay for booth) Have deposit method available (Check and Credit Card accepted) Each exhibitor will have 5 minutes to select their booth space Become a HIMSS Corporate Member and save money on your booth space: View Full Corporate Membership Benefits Take booth card containing password and login with you for later access to location of booth and exhibitor account

HIMSS16 Booth Selection Process Explain general layout of room, might even just read other slide

HIMSS16 Booth Selection Process Room located: N230B of Convention Center Step 1: Check in to Welcome Desk-You will be given card with booth login and password, please keep this card! Step 2: Review HIMSS16 Floor plan and wait to be called to select booth space Step 3: Once called, head to station to select booth space Step 4: After selecting space, please sign online booth contract and pay deposit for space using login and password provided from welcome desk Step 5: Check-in with Finance to verify that booth deposit was accepted Step 6: Non HIMSS Corporate Members please visit Corporate Membership to see how you can save money on your HIMSS16 booth space

Can’t Make Appointment? If you missed your appointment, please come down to the booth selection room as soon as you are able to and we will do our best to accommodate you. If that is not an option for you, contact your sales person or Michelle Teta and we will do our best accommodate you. Booth Selection appointments are not mandatory. If you are not able to attend your appointment on site for any reason, you may select your booth starting April 20th.

HIMSS Corporate Membership Additional 25 exhibitor points if you sign up between now and April 16, 2015! Discounts on all HIMSS16 Exhibit & Meeting spaces, and most Sponsorships – pays for membership itself! Additional comp HIMSS16 Badges Corporate Member Lounge access, with space for small meetings Preferred Hotel selections before non-corporate members Dedicated Corporate Membership representative helps you navigate the HIMSS organization Engage You HIMSS Audience All year-round MUCH, MUCH, MORE – Click Here to See Hand it over to Jim for this one…

HIMSS16 Call for Proposals Important Dates May 1, 2015 HIMSS16 Call for Annual Conference Education Session Proposals opens (via HIMSS Website) June 15, 2015, 5:00 pm Central Time HIMSS15 Call for Proposals closes (save username & password!) September, 2015 Proposal submitters are notified of proposal acceptance status (username and password required to access status) If you or someone if your company is interested in speaking at HIMSS16, please visit the link contained in this powerpoint

FAQs How do I tell what Zone a booth is in? -Red/Pink Shading Around Booth: Premium Zone -Yellow Shading Around Booth: Zone 1 -Green Shading Around Booth: Zone 2 -Purple Shading Around Booth: Zone 3 My for March 23-27 is for the whole day, is there a way to block out just my time? Can I receive copy of contract in advance? Can I move up my booth selection appointment? What if I can’t make my appointment? Will you send out a recording and PowerPoint of this webinar?

Questions? Please type questions in chat or Q&A box and we will answer as they come in

Resources Please bookmark all of these pages as you will be utilizing often. HIMSS16 Plantour HIMSS16 Live Floorplan HIMSS16 Exhibitor Login

HIMSS Exhibit Sales Team Contact Information HIMSS Exhibit Sales Team Joe Bonanno 312.912.6718 jbonanno@himss.org Jim Collins 312.915.9546 jcollins@himss.org Tia Peterson 312.915.9232 tpeterson@himss.org Mickey Martin 312.915.9562 mmartin@himss.org Michelle Teta 312.915.9548 mteta@himss.org