Doing Business with NATO IS Slovak Industry Day 3 May 2012

Who are we? NATO HQ is the political and administrative centre of the Alliance and the permanent home of the NAC

Key Figures  4,000  People work at HQ on a full-time basis  5,000  Meetings take place every year  40,000,000  Average yearly procurement spend  3,000  Contracts and purchase orders were issued in 2011

What do we buy?

Who buys?

Key Contacts  Head Procurement Service  Mr. Javier CARRASCO (#4477)   Head ICT Unit  Mr. Yves VAN SCHENDEL (#4202)   Head Infra Support Unit  Danielle VANDERBEKEN (#4473)  Head Services Support Unit  Esther ASENSIO (#4473) 

How do we buy?  Public Procurement principles  NATO IS Procurement Manual  Business Opportunities   Annual Procurement Plan

Procurement Regulations NORTH ATLANTIC COUNCIL NATO Financial Regulations OPLANsNATO Agencies Charters Imp. Rules & Procedures Mil HQs BUDGET COMMITTEE INFRA COMMITTEE BOARD OF DIRECTORS Imp. Rules & Procedures IS Infrastructure Manual AC/4-D/2261 AC/4-D(2008)0002-REV1 AC/4-D(2007)003 Bi-SC Procurement Directive Procurement Regulations NATO IS Procurement Manual NATIONS

Procurement Principles PublicProcurement Competition Integrity TransparencyIntegrity Secondary objectives: value for money, economy, efficiency, effectiveness, uniformity, wealth distribution, risk avoidance, NATO procurement objectives, etc.

NATO Biz-Opps

nt/biz-opps.html

Annual Procurement Plan  Can be downloaded from website  Rolling plan updated quarterly  Includes all procurement actions exceeding EUR 19,500  Key information about future business opportunities  Description, purpose, procurement method, solicitation reference, planned issue and closing dates, POCs, and status

How to succeed (I)  Visit web-site periodically  Establish contact with national authorities (e.g., national delegation)  Download solicitations and read them through  Pay special attention to eligibility related clauses

How to succeed (II)  Pay attention to contract award related clauses  Lowest Technically Compliant vs. Best Value  Ask for clarification whenever required or to suggest alternative approaches  Participate in bidders conferences and establish networks  Make sure you include all required documentation

How to succeed (III)  Follow the rules  Make sure your offer arrives in time  Follow-up on any requests for clarification or discussions  If unsuccessful, learn from your own errors

Significant Biz-Opps

New Headquarters  Procurement of furniture  Specifications under development  Issue date planned in 3Q 2013  Transition Management and Support related requirements  Office relocation and move management  Catering, O&M, logistics, and outsourcing studies  Other related requirements  Some procurement actions already started, details available in latest version of procurement plan

ICT Revitalization  NR2 Systems Integration  Proposals under evaluation  ERP solution implementation and support  Closing date 1 Jun 2012  Migration to new site  Project in initiation phase  Procurement planned in 1Q 2014

Resource Reform  NATO Office of Resources Resource Management System  Procurement of project portfolio management capability  Licenses, implementation, and IV&V services  Procurement planned in 3Q 2012  More information in procurement plan

Shared Services  Consulting services in support to the office of shared services  Execution of design phase  Work package approach  Planned issue date 2Q 2012  Implementation strategy dependent on outcome of design phase

Questions?? Javier Carrasco Pena Head, Procurement Service Financial Control NATO HQ Tel: +32-(0)