DISASTROUS PROCUREMENT Acquisition and Contracting When Disasters Strike

PROCUREMENT, CONTRACTING ACQUISITIONS, MATERIALS MGMT

“ICS LOGISTICS” IS A GLIMPSE OF CRITICAL RESOURCE NEEDS SUPPLY UNIT TRANSPORTATION UNIT MEDICAL UNIT FACILITIES UNIT COMMUNICATIONS UNIT PROCUREMENT/PURCHASING UNIT

SITUATIONAL AWARENESS Knowing your environment. Laws, statutes, policies, etc. Know your environment..Chaos Proactive action to surpass performance expectations. Knowing your environment. Laws, statutes, policies, etc. Know your environment..Chaos Proactive action to surpass performance expectations.

THE DISASTER ENVIRONMENT LAWS, STATUTES, POLICIES, ETC  Emergency policies and procedures are invoked.  Resource needs outpace those on hand.  Alternate sources, SMAA, EMAC may be in play.  Pre-Event and other contracts are activated.  Appearance of FEMA Public Assistance Program and other assistance $$ programs.

THE DISASTER ENVIRONMENT  Stafford Act Declarations County per capita damages…  National Contingency Plan (Can you name 1?)  Planned Events  Other declared emergencies…FDA, SBA, local, etc.

SITUATIONAL AWARENESS Chaotic Knowing your environment. Laws, Statutes, Policies, etc. Know your environment Chaos!! Proactive action to surpass performance expectations. Knowing your environment. Laws, Statutes, Policies, etc. Know your environment Chaos!! Proactive action to surpass performance expectations.

Chaotic Internal Operations  Communications are all messed up.  Staffing is messed up. Generally insufficient.  Direction may be vague for very good reasons.  Never mind everybody else, your resources are an issue.  What are E-TEAM, WEBEOC, Constellation?

Chaotic External Operations  Vendors issues abound…availability, delivery, inventory, pricing, etc.  You have ordered a kingdom, where will you warehouse it??  Demands of FEMA resource typing.  Resource tracking i.e. reception/check-in and demobilization.

NATIONAL INCIDENT MANAGEMENT SYSTEM FIELD KITCHEN UNIT DEFINITIONS FOR MASS CARE RESOURCE TYPING DEFINITIONS FOR MASS CARE FIELD KITCHEN UNIT DESCRIPTION Field Kitchen Units are deployable feeding units, typically a trailer or tractor-trailer, set up at a stationary location to produce a significant quantity of meals with accompanying personnel. RESOURCE CATEGORY Mass Care RESOURCE KIND Unit OVERALL FUNCTION Field kitchens provide a centralized food production site to prepare and serve food to survivors and responders or for distribution by Food Service Delivery Units. Food service capabilities are based on a predetermined standard meal. COMPOSITION AND ORDERING SPECIFICATIONS The type of kitchen ordered depends on the number of meals needed This resource is not recommended for short- term service delivery, and once this unit is delivered, it typically is not moved until demobilization

RESOURCE TYPES TYPE I TYPE II TYPE III TYPE IV 20,000+ meals 20,000 or fewer meals 10,000 or fewer meals <5,000 NOTES: Food service capabilities are based on serving sizes by volume of eight-ounce entree, six-ounce vegetable and six-ounce fruit Field Kitchen Manager is a supervisor or manager certified to a nationally recognized standard of food service preparation 40 workers 30 workers 20 workers 15 workers NOTES: Logistics for team operations are included in the reference Supplemental Aid to Typed Resource Definitions for Mass Care

Chaotic External Operations  Vendors issues abound…availability, delivery, inventory, pricing, etc.  You have ordered a kingdom, where will you warehouse it??  Demands of FEMA resource typing.  Resource tracking i.e. reception/check-in and demobilization.

SITUATIONAL AWARENESS Knowing your environment. Laws, Statutes, Policies, etc. Knowing your environment. Chaos. Proactive action to surpass performance expectations. Knowing your environment. Laws, Statutes, Policies, etc. Knowing your environment. Chaos. Proactive action to surpass performance expectations.

ENVIRONMENTAL ISSUES VENDORS WAREHOUSING RESOURCE TYPING SOFTWARE PRGMS COMMUNICATIONS STAFFING INTERNAL RESOURCES DIRECTION AND LEADERSHIP

PROACTIVE ACTION TO SUCCEED  Policies and procedures….  Organizational leadership, performance objectives and expectations.  Staff designations e.g. critical, essential. Their performance objectives.  Remember the airline safety speech…..”put your O 2 mask on before helping others..”

Proactive Action to Succeed  External training to prepare stakeholders to successfully partner in your work.  Alternate work location.  Delegations, successions, roles responsibilities  IT and communications challenges.  Preservation of critical records.  A plan to return to normalcy.

Proactive Actions to Succeed Contactors have an importance role in the jurisdictions disaster cost recovery program. Do you understand that role? Are you competent in this universe? Contracting out is gaining popularity…can you monitor and supervise such contracts? Have you planned for the insane world of public assistance and mitigation projects?

QUESTIONS?? THANK YOU VERY MUCH!!