3 Oct Cost and Schedule Update Craig Ogilvie, Iowa State University Analysis of system risks Update schedule  Critical path Quantitative milestones  Project completion requirements Manpower summary  MoUs Budget summary

3 Oct System Risks Action item: “Complete a more comprehensive risk analysis and update the cost and schedule contingency analysis as appropriate, prior to project initiation.” “The overall understanding of the risks may be actually missing. It is also interesting to think about the project as a whole, and try to identify the risks [..snip..] and the consequences of these risks happening. Contingency plans can then be envisioned to control and mitigate the impact of these risks. System managers were asked:  “what keeps you awake at night” (about the VTX:) 10 areas identified  Mitigation Explicit planning, resources, milestones when passed

3 Oct Identified system risks (I to V) Pixel/Strip performance in close proximity  Two rounds combined pixel+strip ladders tests, winter 06, summer 07 Thermal stress of pixel and strip ladder assemblies  Perform thermal cycle tests winter06/7 Mechanical design firm (HYTEC)  Weekly with VTX mech. Engineer + monthly meetings with VTX office VTX/PHENIX integration: slow control, monitoring, calibration, integration into DAQ  Develop/review operating plan with PHENIX managers, winter 06/07, winter 07/08 Ground loops  Develop/review grounding plan with all stakeholders, winter 06/07, winter 07/08

3 Oct Identified system risks (VI to X ) Pixel bump-bonding  Increase contingency in schedule by approx 50% Pixel bus performance  Test using prototype ladder pixel bus + SPIRO + FEM + stave April 07 RCC and ROC development  Apply more R&D $ in FY06 to design/prototype of RCC ASIC  Design/fabrication pre-production RCC, July 06 to winter 06/07 Decision to start item’s production  Formal review process before any item’s production VTX/FVTX integration  Cross-meeting attendance esp. by engineers, updates at quarterly

3 Oct Critical Path Explicit float 44 weeks (re-analysis => increase from 20 weeks at time of review)

3 Oct Quantitative+Risk Milestones (FY07) Milestone: pre-production ROC/RCC perform to specFY07 3Q Milestone: 123 strip sensor modules Q/A'd, sufficient for half-vtxFY07 3Q Milestone: spare strip sensor modules Q/A'dFY07 4Q Milestone: 60 pixel sensor modules performs to spec, sufficient for half vtxFY07 1Q Milestone: 1st prototype pixel ladder performs to electrical, thermal specFY07 3Q Milestone: spare pixel sensor modules performs to specFY07 3Q Milestone: 60 pixel buses + spares fabricatedFY07 4Q Milestone: 60 pixel spiro modules + spare performs to specFY07 4Q Milestone: Design completed for DCMsFY07 4Q Milestone : Completion of Mechanical SpecificationsFY07 1Q Milestone: sign mechanical contractFY07 1Q Milestone: prototype pixel staves deliveredFY07 2Q Milestone: prototype strip staves deliveredFY07 4Q

3 Oct Quantitative+Risk Milestones (FY08) Milestone - Pre-production strip ladder performs to specFY08 1Q Milestone: RCCs delivered and perform to specFY08 3Q Milestone: 123 ROCs performs to spec, sufficient ROCs for half-VTXFY08 3Q Milestone: spare ROC performs to specFY08 4Q Milestone: 30 pixel FEMs + spare performs to specFY08 1Q Milestone: Pixel trigger modules performs to specFY08 2Q Milestone: 60 pixel bus extenders + spares fabricatedFY08 3Q Milestone: 77 DCMs + spare completedFY08 3Q Milestone: grounding plan finalizedFY08 2Q Milestone: pixel/strip test ladders perform to spec when in realistic proximityFY08 2Q Milestone: VTX operations plan finalizedFY08 2Q Milestone: Environment Safety & compliance grantedFY08 3Q Milestone: electrical services completedFY08 4Q Milestone: 30 + spare pixel staves deliveredFY08 3Q

3 Oct Quantitative+Risk Milestones (FY09) Milestone: 30 pixel ladders assembled + spareFY09 1Q Milestone: 44 + spare FEMs + PM performs to specFY09 1Q Milestone: infrastructure ready for installationFY09 2Q Milestone: 22 strip ladders performs to spec, sufficient for half-VTXFY09 4Q Milestone: 44 strip ladders + spare performs to specFY09 4Q Milestone: 12 barrel mounts deliveredFY09 1Q Milestone: 44 + spare strip staves deliveredFY09 1Q Milestone: assembly fixtures deliveredFY09 2Q Milestone: cooling system deliveredFY09 3Q Milestone: dry gas system deliveredFY10 1Q Milestone: space frame deliveredFY10 1Q Milestone: mechanical isolation system mounts deliveredFY10 1Q Milestone - all ladders on VTXFY10 1Q Milestone: project completeFY10 2Q

3 Oct Project Completion Requirement VTX barrel assembled, ready to install in PHENIX IR. Infrastructure in the PHENIX IR is installed and ready to accept the VTX barrel.  cooling system, LV/HV power supplies, slow control systems, safety systems, cables, and data fibers. FEMs and DCMs for the VTX system are ready VTX satisfies the following functional requirements:  Average live area of the ladders within the PHENIX central arm acceptance is more than 90%  The fully assembled detector can be cooled down to 0 degree C.  Noise hit rate <0.1% of the pixels in the pixel detector after hot channels are masked.  Clear separation of measured MIP peak from pedestal for strip detector.  DCA resolution better than 100  m in r.m.s.

3 Oct Manpower Summary (need to check) WBSTask FY07 Total FY08 Total FY09 Total 1.1.1Strip FEE to 1.1.4Strip sensors, test, assembly Pixel DAQ + Electronic Systems Mechanical Structure Infrastructure+Assembly ladders onto barrel Management0.55 software Total DOE Total Project

3 Oct MoUs MoU’s being drafted between BNL and institutions  In place Fall 06

3 Oct Overall Cost (DOE) WBSNameTPC k$ FY07 1VTX project4, Strip1, DAQ Electronics System Integration Auxiliary Systems & Integration1, Management79 1.7Installation & preops67

3 Oct Breakdown of costs (FY07 k$) WBSName Material k$ Personnel k$ BNL transfer k$ Conting. % Conting. k$ TEC k$ Preops k$ TPC k$ 1VTX project 1,3901, ,406574, Strip , DAQ Electronics System Integration Auxiliary Systems & Integration , Management Installation

3 Oct At Year Dollars 2% material, 4% personnel WBSName TPC FY07 k$ FY07 AY k$ FY08 AY k$ FY09 AY k$ TPC AY k$ 1VTX project 4,4631,4642,0521,0854, Strip 1, , DAQ Electronics System Integration Auxiliary Systems & Integration 1, Management Installation

3 Oct Summary Re-analysis and mitigation of system risks Re-analysis of risk on+near critical path items  increase of schedule contingency Project complete  Ready for installation early 2010 TPC $4.6M AY