Quick Business Manager is… … fully functional and integrated … … desktop based … … with a professional commercial offer… … highly adaptable … … with modular architecture …

Quick Business Manager Multi Location Demostaration COMPANY H.O BRANCH1 BRANCH 2 Purchases Sales Purchases Sales

CUSTOMER SALES. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Proposal Submitted Proposal Submitted Reception of Goods Purchase Order Proposal Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment QBM Demonstration

Let’s see QBM!

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Quotation Submitted Quotation Submitted Reception of Goods Purchase Order Quotation Acceptance Quotation Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment Process 1.Customer requests a proposal for the purchase of some products of the catalogue. 2.Sales representative prepares the sales quotation: 50 u. x QBM Shirts 150 u. x QBM Stickers 75 u. x QBM Cups 3.Sales representative prints out the proposal and sends it by .

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Quotation Submitted Quotation Submitted Reception of Goods Purchase Order Quotation Acceptance Quotation Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.Customer accepts the quotation. 2.Sales representative changes the proposal to a standard sales order. Process

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Quotation Submitted Quotation Submitted Reception of Goods Purchase Order Quotation Acceptance Quotation Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.The system generates automatic alerts when the stock is lower than the minimum threshold. 2.Purchase manager executes the automatic purchasing planner and the system makes a proposal of the products that need to be purchased, depending on the pending sales orders and current stock. 3.Afterwards, the purchase manager validates the system proposal and generated automatically the purchase orders. Process

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Proposal Submitted Proposal Submitted Reception of Goods Purchase Order Proposal Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.The Purchase Manager, revises the purchase orders and complete them. 2.Then, the purchase orders are exported into PDF format (high quality) and sent by to the supplier. Process

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Proposal Submitted Proposal Submitted Reception of Goods Purchase Order Proposal Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.The supplier receives the order and prepares the goods shipment together with the corresponding invoice. 2.Warehouse manager receives the materials and registers a goods receipt into the system. 3.The goods receipt document updates automatically the stock. Process

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Proposal Submitted Proposal Submitted Reception of Goods Purchase Order Proposal Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.Financial manager validates the purchase invoice with the goods receipt document. 2.A new purchase invoice document is registered into the system in order to create the payment obligation that will have to be managed at the invoice due date. Process

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Proposal Submitted Proposal Submitted Reception of Goods Purchase Order Proposal Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.Warehouse responsible prepares the delivery of goods to the customer and registers a goods shipment document into the system. 2.The goods shipment document updates the stock in the system Process

CUSTOMER SALES REP. PURCHASE SUPPLIER WHAREHOUSE FINANCE Proposal Request Proposal Submitted Proposal Submitted Reception of Goods Purchase Order Proposal Acceptance Goods Delivery and Invoicing Purchase Planning Invoice Validation Goods Shipment Customer Invoicing Receivables and Payables Reception and Payment 1.Finance responsible generates the sales invoice and sends it by to the customer. 2.Whenever the payment is done, he registers the payment of the invoice into the system Process

Product Vision global support easy integration QBM Financial Management Procurement Be in control of your financial reports Human Capital Management Business Intelligence Project Management Product Life Cycle Management Customer Relationship Management Supply Chain Management Develop a world-class organization Achieve your business objectives Drive project profitability Be in control of all your parts Drive profitable client interactions Optimize inventory and customer satisfaction Minimize your acquisition costs experience superior user effective technology

… fully functional and integrated … … in open source software … … for SMEs! … highly adaptable … … with modular architecture … … an Enterprise Resource Planning system… QBM is… Key Points (Remember)

Master Data Management (products, pricelists, bills of materials, customers, suppliers, employees, …) Procurement Management (materials requisition, order, receive, invoice,…) Warehouse Management (warehouses and storage bins, stock, movements,…) Sales Management (proposal, order, shipping, invoicing,…) Project Management (project costs, tasks, employee expenses, re-invoice,…) Production and MRP (discrete manufacturing, assemblies, costing, production and purchase planning,…) Financial Management & Accounting (asset management, accounting, payables and receivables, budgets,…) System Administration (users, roles, alerts, process scheduler,…) QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Functionality Overview

QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Products:  Products catalogue  Product categories  Units of measurement  Attributes (lot number, serial number, sizes, colors, etc.) Business Partners (customers, suppliers, employees, etc.):  Business partner data card  Business partner categories  Payment term  Invoicing scheduling  Salary categories  Withholding  Invoice discounts  Volume discounts  Send communications by massively Pricing:  Price lists and price lists schemas  Price adjustments (order and invoice line discounts)  Price lists reports Import Data:  Import load format (CSV, TSV, fix position, etc.)  Data load processes: products, business partners, accounts, orders, budgets and taxes Master Data Management

Requisition:  Materials requisition  Materials requisitions approval  Purchase order creation from materials requisition Purchase Order:  Purchase order document  Copy of a purchase order  Selection of the products purchased during the last N days  Matched purchase orders (with receipts and invoices)  Purchase order reports Goods Receipts:  Goods receipt document  Pending goods receipts  Goods receipt creation from an order or invoice  Calculation of freight amounts  Goods receipt reports Purchase Invoice:  Purchase invoice document  Copy of a purchase invoice  Purchase invoice creation from an order or receipt  Matched invoices (with orders and receipts)  Purchase order reports QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Procurement Management

QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Warehouse Management Physical Inventory:  Counting list registration  Counting list automatic generation  Theoretical quantity update automatically  Counting list export to Excel Goods Movements:  Goods movements registration  Movement of all products in a storage bin Bill of Materials Production (assemblies):  Parts definition  Consumed goods in the assembly automatic calculation Setup:  Warehouse and storage bins  Freight costs and shipping companies Reports:  Stock  Stock valuation  Traceability  Expiration date report  Shipper report  Products movements  ABC Classification (Pareto)  BOM Production

QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Sales Management Sales Order:  Different transaction document types (proposal, standard order, POS order, warehouse order, etc.)  Copy of a sales order  Selection of the products sold during the last N days  Sales order reports Goods Shipment:  Goods shipment document  Goods shipment creation from an order or invoice  Goods shipment massive generation process  Goods shipment reports Sales Invoice:  Sales invoice document  Copy of a sales invoice  Sales invoice creation from an order or shipment  Billing process  Sales invoice reports Commissioning:  Commissioning plan definition  Automatic calculation of the commissions  Automatic generation of commission invoices

Multi-phase Projects:  Project registration with phases and tasks  Phases and tasks progress control  Project creation from a project template  Milestones invoicing  Progress and profitability reports Infrastructure Projects:  Project registration with materials lists  Suppliers evaluation and selection  Sales orders automatic generation  Purchase orders automatic generation  Profitability report of the transaction Expenses Management:  Expenses and time registration against a project  Expenses and hours reinvoicing  Expenses payment management to employees  Time and expenses reports Service Management:  Department wise service work calculation  Technician time spending management  Department wise Job Costing  Multiple service item management  Multiple working sites management  Job Cards QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Project Management

Discrete Production:  Process plan definition  Work requirements or order document  Work effort document  Configuration of machines, work centers, toolsets, etc.  Production costs control  Production reports Quality Management:  Production process quality control  Manufactured goods quality control Machinery Maintenance:  Machinery inventory  Maintenance configuration  Automatic maintenance plan  Maintenance results registration Production Planner:  Production planner rules configuration  Products parameterization  Automatic production planner Purchase Planner:  Purchase planner rules configuration  Products parametrization  Automatic purchase planner QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration Production Management & MRP

General Accounting:  Accounting schema  Configuration of accounts for: products, business partners, bank accounts, cashbooks, taxes, etc.  Automatic document posting  G/L manual entries  Budget follow-up  Accounting reports (G/L report, G/L journal, balance sheet, P&L statement, trial balance, etc.) Receivables & Payables:  Bank statement conciliation of receivables and payables  Cash journal conciliation of receivables and payables  Cash flow forecast  Remittances (consolidates and non-consolidated)  Receivables and payables transformation (division / unification)  Receivables and payables not related with invoice creation (for example, payroll payments)  Tax payment  Receivables and payables reports Assets Management:  Assets inventory  Amortization plan automatic calculation Setup:  Taxes  Document types and sequences  Fiscal calendar  ….. Financial Management QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration

General Configuration:  Currencies and currency rates  Countries, regions and cities  Menu  User alerts  User preferences  Entities and organizations  User and roles  Process scheduler  Session variables  Modules management (installation, update and uninstallation)  Trees and nodes  Heartbeat configuration Advanced System Administration:  Modules  Tables and columns  Windows, tabs and fields  Forms  Reports  Label field descriptions and help texts  SQL queries execution  Recompilation of database objects System Management QBM Procurement Management Warehouse Management Sales Management Project Management Production Management & MRP Financial Management Master Data Management System Administration

General Features User friendly interface Short keys Grid and edit views Auto save Multi-language Multi-company Multi-organization Multi-warehouse Multi-currency Multi-legislative Easy navigation buttons Document relations Transaction links Information trees Customized filters Information ordering Process scheduler Alerts Import / Export data Send documents by Wealth of standard reports Attachments PDF and XLS export Access with Login/Password Audit Application Dictionary Interoperability Modularity Security Multi Usability NavigationSearching Proceses Reporting Development

Touch Screen Enabled User Friendly Interactive Screen Integrated with finance Module Barcode Design & Printing Support Multi Units & Weighing Products Hold and Recall Sales Invoices Accept Credit Cards, Employees Schedule Operation Kit Creation, Delivery Options Main Features of POS