Kansas Early Childhood Outcome (ECO) Update 2011 –

Tiffany Smith KSDE, ECSE Program Consultant Sarah Walters KDHE, Part C Coordinator Phoebe Rinkel KITS, Part B, TA provider Carla Heintz KITS, Part B, TA provider Chelie Nelson KITS, Part B, TA provider 2

Agenda Review of Timelines and Data Entry Review of Requirements associated with Completing the COSF ECO Resources Future Training 3

Timelines and Data Entry 4

Timelines All children entering Part C or B (3-5) services must have a COSF rating completed (on all 3 outcomes) if they can be in the program for at least 6 months. All children who have been in a Kansas Part C or B program for 6 months or longer and permanently exit Kansas Part C or B services must have a COSF exit rating (on all 3 outcomes) completed. 5

Timelines COSF ratings must be completed within 30 calendar days of: the first day of services for program entry the last date of service for a permanent exit. COSF information cannot be entered into the OWS until after the first date of service (entry) or the last date of service (permanent exit). A program exit must be completed on a child moving from Part C before an entry rating can be entered by Part B 6

Timelines Permanent Exit is required when child is: Leaving Part C at the age of 3 Leaving Part B preschool services to go to kindergarten Turning 6 years old (for a child still in Part B preschool services) No longer eligible for services under IDEA Moving out of Kansas Withdrawn from services by their parent/guardian Deceased. 7

Timelines Organizational Exits and Entries Once a child has an entry COSF completed, each move into or out of an organization (network/district) is entered into the OWS regardless of how long the child was receiving services in that organization. 8

Timelines July 31 st Last date for submitting COSF entry rating data to KDHE or KSDE for all newly identified children entering a Part C or B program Last date for submitting COSF exit rating data for children permanently exiting a Part C or B Program between July 31 st and June 30 th of the current year 9

Timelines August 1 st – August 31 st Data Verification 10

OWS All users must be registered For support contact Part C – Sarah Walters Part B- Tiffany Smith The OWS has a session setting of 30 minutes Users can not exit the OWS then go back and enter more information, so the complete COSF must be entered before exiting the OWS 11

OWS reports 12

Documenting Early Childhood Outcomes (ECO) ratings using the COSF 13

The Three Early Childhood Outcomes 1.Positive social-emotional skills (including social relationships) 2.Acquisition and use of knowledge and skills (including early language/communication [and early literacy*]) 3.Use of appropriate behaviors to meet their needs *for

Critical Assumptions Related to the Three Child Outcomes Measuring achievement of the outcome is based on comparison with age expectations. Children of different ages will demonstrate achievement in different ways, so expectations change with age There are many pathways to functional outcomes (e.g. using sign language, wheelchair) There is overlap across the outcomes Source: The ECO Center recommendations regarding child and family outcome statements, revised April

Critical Assumptions Related to the Three Child Outcomes Documentation for the Rating of Each Outcome must include Functional Skills (The meaningful behaviors the child is able to carry out in a meaningful context) What the child usually does How the child uses skills to accomplish a task Actual performance across settings and situations 16

Steps to Making and Documenting Early Childhood Outcome Ratings 1.Collect Assessment Information 2.Document observed functional behaviors that are age appropriate, immediate foundational and foundational using the Documenting the Basis for the Rating Form for each outcome 3.Answer questions on the Decision Tree for Summary Rating Discussions form to determine a rating for each outcome 1.Complete the Child Outcome Summary Form. 17

Step 1: Collect Assessment Information – CBA 1.Assessment and Programming Evaluation System (AEPS) 2.Carolina Curriculum for Infants and Toddlers or Preschoolers with Special Needs 3.Child Observation Record (High Scope) 4.Creative Curriculum / Teaching Strategies Gold 5.Hawaii Early Learning Profile (HELP) 6.Individual Growth and Development Indicators (IGDIs) 7.Transdisciplinary Play-Based Assessment (TPBA2) 8.Work Sampling System 18

Exception to the CBA Requirement When children are receiving services for one area of concern (i.e. speech, OT, or PT services only) and can be confidently rated a 6 or 7 in each outcome area on the basis of record review, observation, interview and other tests, then the requirement for the Curriculum Based Assessment is waived. HOWEVER, keep in mind: All 3 Early Childhood Outcomes must be rated on a COSF at entry and exit for every child, even those receiving only one service. Every child who receives only one service (i.e. speech, OT or PT) does not automatically rate a 6 or a 7. The team needs to make individual determinations. If a child receives a 5 or less on any one outcome, one of the 8 approved curriculum-based assessments must be completed (entirely) and included as documentation for all 3 outcomes on the COSF. 19

Step 1: Collect Assessment Information – CBA Data Record Review Interview Observation Other Tests including screening information Information from families must be used to determine if functional behaviors are observed across environments 20

Step 2: Documenting the Basis for the Rating Can be downloaded from: 21

Documenting the Basis for the Step 2: Documenting the Basis for the Rating Age Expected –Skills and behaviors demonstrated are what one would expect for a same age child Immediate Foundational-Skills like that of a slightly younger child that occur just prior to age-expected functioning Foundational—Earlier skills conceptually linked to later skills and behaviors 22

Step 3: Using the Decision Tree 23

Step 3: Using the Decision Tree with the DBFR Form 24

Step 4: COSF Rating Completed by Teams Team is defined as more than one professional Teams must reach consensus ratings Strategies for making team ratings include Meeting when the team is already together Immediately after an IFSP/IEP or transition meeting At an already scheduled team meeting Use of technology media (i.e., conference call, video chats instant messaging, ) 25

Step 4: Completing the COSF 26

Step 4: Completing the COSF 27

How Early Childhood Outcome Data is Reported in Kansas 28

States Report Data in these categories Percentage of children who: a)Did not improve functioning b)Improved functioning, but not sufficient to move nearer to functioning comparable to same-age peers c)Improved functioning to a level nearer to same-age peers, but did not reach it d)Improved functioning to reach a level comparable to same-age peers e)Maintained functioning at a level comparable to same-age peers. 29

How the State Calculates OSEP Categories from COSF Responses COSF Rating 1COSF Rating 2Answer to question B on exit OSEP Reporting Category 77YesE 6 1 to 5YesB 51 to 4NoA 36 or 7YesD 31 or 2YesB 1 2 to 5YesC 71 to 5YesB 30

Summary Statements For Reporting Progress on Targets Required Summary Statement 1: Of those children who entered or exited the program below age expectations in each Outcome, the percent who substantially increased their rate of growth by the time they exited the program. c+d __ a+b+c+d Required Summary Statement 2: The percent of children who were functioning within age expectations in each Outcome by the time they exited the program. d+e __ a+b+c+d+e 31

State ECO Targets FY 2009 (Reported on March 15, 2011) Outcome 1Outcome 2Outcome 3 Summary Statement 1 % of children who moved closer to same age peers Part C = 57.53% Part B = 85.93% Part C = 61.14% Part B = 86.38% Part C = 66.99% Part B = 86.24% Summary Statement 2 % of children who exited at age level Part C = 56.33% Part B = 65.16% Part C = 47.44% Part B = 63.60% Part C = 63.44% Part B = 76.79% 32

ECO Resources 33

ta/ECOOutcomes/Index.shtml 34

Navigating the ECO Web Page Navigation Pane for KITS Website on every page 35

KITS ECO Home Page State Agency Administrators Tiffany Smith, KSDE, Part B/619 Coordinator Sarah Walters, KDHE, Part C Coordinator KITS Collaborative Training Calendar 36

KITS ECO Information Home Page 37

Introduction What are the Early Childhood Outcomes? What is the purpose of the KITS ECO Information web page? 38

Hot Topics What’s new? What’s on the horizon? 39

OWS Login (opens new window) User login page for KSDE Web Applications Flash tutorials about the User Login Link to register for login and password for accessing KSDE web applications 40

What an Administrator Needs to Know 41

What a Data Entry Person Needs to Know 42

What A Direct Service Provider Needs to Know 43

What a Trainer Needs to Know 44

Independent Study 45

Group Training 46

Group Training Tools and Materials 47

COSF Examples 48

How to Keep Current With Kansas ECO Training and Guidance (Send with “Subscribe Spedexpress” in body of ) 49

Resources -Links 50

Resource Archives 51

Plans for Future Training COSF Training for New Staff October 13 th – Topeka October 18 th – Newton October 28 th – Garden City Understanding Your Data Written Data Drill Down Documentation on the KITS website Possible Session at the KDEC conference Online Tutorials on the KITS Annual Webinar Updates (Recorded 2011 ECO Webinar Update will be available on the KITS website) 52

TA Support Kansas Inservice Training System (KITS) Technical Assistance System Network (TASN) KSDE – Tiffany Smith KDHE – Sarah Walters 53

Questions? Tiffany Smith – KSDESarah Walters - KDHEPhoebe Rinkel – KITS Carla Heintz – KITSChelie Nelson – KITS 54

Session Evaluations Please follow the link below and complete an online evaluation September 2 nd, 2011, 10:00 am to 11:00 amhttp://ddesurvey.com/tarequest/WorkshopSurvey.aspx?ID =426http://ddesurvey.com/tarequest/WorkshopSurvey.aspx?ID =426 55

KITS is supported though Part B, IDEA Funds from the Kansas State Department of Education (Grant # 26004) and Part C, IDEA Funds from the Kansas Department of Health and Environment. The University of Kansas is an Equal Opportunity/Affirmative Action Employer and does not discriminate in its programs and activities. Federal and state legislation prohibits discrimination on the basis of race, religion, color, national origin, ancestry, sex, age, disability, and veteran status. In addition, University policies prohibit discrimination on the basis of sexual orientation, marital status, and parental status. 56