Student Accounting Department INTER-DISTRICT TRANSFER STUDENTS PROCEDURES

QUALIFICATIONS Applications are available in the superintendent’s office The parent or legal guardian need to be currently employed by the district The application is valid only for the school year requested Students need to re-apply for inter-district transfer every year (no exemptions)

The campus data entry clerk will be responsible to code all the inter-district transfer students enrolling in the campus. Code the students in “Program Tracking” and in the “Entry/Withdraw” screen. The Student Accounting Department will be ing or mailing the campus data entry clerk a copy of the student’s applications that have been processed through the superintendents office. Responsibility

Identifying Students Verify if the student application is “approved” or “denied” If “approved” the data entry will code the student in the “ENTRY WITHDRAW” and “PROGRAM TRACKING” screens. Code the student a “T” for Inter-District Transfer in the entry/withdraw screen under the “Residency Field” for the current school year enrollment vector.

Entry/Withdraw Screen

Element Numbers and Values E1000 = Student Attribution Code –Value: 06 = Transfer between district E0787 = ADA Eligibility Code –Value: 3 = Eligible Transfer Student Full-day or –Value: 6 = Eligible Transfer Student Half-day E0903 = Campus ID of Residence –Value: = (District Number & Campus Number where originally zoned to) –Please refer to the district and campus number chart provided or to the TEA website link below –

Element E0787 The inter-district transfer students require three additional vectors in program tracking. If the student has been approved: –Close the E0787 vector with a value other than “3” By entering a withdraw date same as the withdraw date in the Entry/withdraw screen. –Then enter a new E0787 vector with an ADA value of 3 or 6 If student has been denied: –Close the ADA vector E0787 and verify the enrollment status of the student

Element E1000 The “E1000” = Attribution code will be use to track the students who have been approved for the current school year. If the student has been approved: –If a new student enter an E1000 vector with the Value of 06 –If the student is a returning student close the prior year E1000 vector with a withdraw date same as the entry/withdraw screen as the prior year and open a new E1000 vector with the value of 06. If the student has been denied: –Close the E1000 vector with the same date of the student prior year withdraw and verify students enrollment status

Element E0903 The E0903 vector identifies the district and campus the student is originally zoned to If the student is approved: –If a new student enter an E0903 vector with a value of the district and campus number originally zoned to –If a returning student verify the value is correct. If the student is denied: –Close the E0903 vector with the withdraw date from the entry/withdraw screen and verify the students enrollment status

Inter-District Transfer Listing Generate the “Inter-District Transfer” student listing as needed. The listing will help indentify the students who were coded in the prior year and current school year. If the student is a new inter-district transfer to school district, the student will not appear in the student listing until he is coded in “program tracking”. The listing shows the three vectors required to be coded in program tracking and the residency status code in the demographic screen.

Inter-District Transfer Student Listing Path: Site – Other – Custom Menu – Student Listing – Inter-District Transfers

Sample of the Report 08/20/2008 DATABASE: stuplus BROWNSVILLE INDEPENDENT SCHOOL DISTRICT 16:00:45 STUDENT TRANSFER LISTING BUILDING : BISD HIGH SCHOOL STUDENTID/STUDENT NAME BIRTHDATE GRD STAT RES ELEMENT VALUE ENTRY DATE WITH DATE DE FUENTE, FELIPE 09/30/ A T E /25/2008 E /25/2008 E /25/ HERNANES, NADIA 01/11/ A T E /25/2008 E /27/ /04/2008 E /25/2008 E /27/ RODRIGUEZ, BRIAN 01/19/ A T E /27/2007 E /27/2007 E /27/ SOSA, ASHLEY 05/04/ A E E /29/ /18/2007 E /29/ /18/2007 E /19/2007 BUILDING 992 TOTALS : 7 GRADE 09 TOTAL : 3 GRADE 10 TOTAL : 2 GRADE 11 TOTAL : 1 GRADE 12 TOTAL : 1

Sample: 1 If the student does not have a vector with element number “E1000” open for the current school year, means the student has not been approved for the current school year. The student has an open “E1000” vector for the previous school year The student has not been approved for the school year. Entry DateElementValueWithdraw Date 08/27/2007E /27/2007E /27/2007E07873

Sample: 2 If the student has a vector with element number “E1000” open for the current school year, means the student has been approved for the current school year only. The student has a closed “E1000” vector for the previous school year and has an open “E1000” vector for the current school year. The student has been approved for the school year. Entry DateElementValueWithdraw Date 08/25/2008E /27/2007E /04/ /27/2007E /27/2007E07873

Student Accounting Department Contact Information Student Accounting Administrator: Mr. Oscar Lopez, Phone: Fax: Administrative Assistant: Joe Rodriguez Phone: Fax:

Superintendents Office Contact Information Patricia C. Perez Administrative Assistant/Board of Trustees