Project Prioritization Process Presented by: ICT PMO
Agenda Purpose Background Prioritization of Projects Current Process New Prioritization Process Purpose of the Committee Summary Questions
Purpose The Need For Change Other Universities ERP requirement Auditor Requirement Standardized project execution Other Universities Miami of Ohio University Georgia State University Marquette University
Background PMO created as a department within ICT EAS PMO Charter Established PMO’s Objectives and Goals Charter approved by VP Planning and Information Technology & CIO Current PMO scope - IT Enterprise Software Projects
Background PMO Goals Streamline project request pipeline Define process for submission and prioritization of projects Provide project management standards Provide a framework for resource allocation and tracking Be a catalyst for risk identification and issue resolution Disseminate information on current projects Foster better prioritization of projects
Prioritization of Projects What is a project? A business need that requires an IT Solution What needs to be prioritized? Business needs aligned with NMSU Strategic Goals What types of projects will be prioritized? IT Enterprise Software Projects based on certain criteria
Current Prioritization Process Enterprise Software Clients Current Prioritization Process Each Client determines priority of projects within their department ICT EAS/ICT RS System/Network Support (DBA, USA, PSA, Networking) Customer Support (Helpdesk/Training) Execution directly impacts support groups and their clients Overall prioritization happens here Other Enterprise Clients
Current Prioritization Process - Disadvantages Overall project priority is not clear ICT is the implicit decision point Projects may not be aligned with NMSU Strategic Goals Inefficient use and over-allocation of resources No lead time for planning
New Prioritization Process Enterprise Software Clients 3. Overall prioritization is decided collectively by Client Community New Prioritization Process 1. Criteria based ICT EAS/ICT RS Prioritization Committee ICT PMO 4. Prioritized List 2. Scope and Data Points System/Network Support (DBA, USA, PSA, Networking) Customer Support (Helpdesk/Training) Results in better resource planning at support group level Other Enterprise Clients
Additionally… Projects executed simultaneously based on resource availability Not all projects prioritized Bugs and critical requests treated as highest priority Impact prioritized projects
New Prioritization Process -Advantages Overall project priority is clear Projects aligned with NMSU Strategic Goals Project priority decided collectively by Client Community Better awareness of Enterprise projects Better resource planning and allocation Similar benefit expected at support group level Bundle related projects from different clients
New Prioritization Process -Advantages BETTER PLANNING = BETTER PROJECTS
Purpose of the Committee Prioritize business needs aligned with NMSU Strategic Goals Primary functions are to: Approve or Disapprove Projects Determine its own criteria for prioritization Prioritize or Re-Prioritize Projects
Summary Project Prioritization Process in response to need for change Prioritization Committee created to promote better planning Business as usual except for larger projects
PM Process Success Stories ODS Upgrade Mainframe Legacy Data Archival Blackboard (In Progress)
Questions ict_pmo@nmsu.edu