MANAGEMENT SYSTEM FOR PG EDUCATION Developed By :- Dr. Sudeep Marwaha Mr. Pal Singh

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Courses Management Module Courses Management Module

Courses Management Module Courses Action: Add / Update / Delete Courses Accessibility: Professor Work Done: All courses for 25 disciplines, old as well as new are entered Offering of Courses Action: Add / Delete Accessibility : Professor Work Done: Courses are being offered in each trimester starting from I trimester, Cont…

Courses Management Module Allocation of Courses Action: Add / Delete / Modify Accessibility: Professor Work Done: Offered courses are allocated to faculty in each trimester starting from I trimester, Facility: Facility exists for faculty selection from within the discipline as well as from other disciplines Allotment of Guides Action: Add / Delete Accessibility: Professor Work Done: Students from onwards are being allotted guides Facility: Extra facility exists for allotment of professor as a guide for newly admitted students. Cont…

Courses Management Module Registration of Courses Action: Approve / Disapprove of students in courses as course leader /associate Approve / Disapprove of students in courses as guide Approve / Disapprove of students in courses as course leader by professor Approve / Disapprove of students in courses as guide by professor Approve / Disapprove of students in courses as professor Accessibility : Faculty member / Guide / Professor Work Done: About 250 students in I,II,III trimester of , about 753 students in I, II of registered and approved by various faculty members / guides / professors. Cont…

Courses Management Module Course Examination Scheme Action: Add / Update Accessibility : Course Leader / Associate Work Done: All courses of II, III and I, II, III of Course Examination Dates Action: Add / Update Accessibility : Course Leader / Associate Work Done: All courses of II, III and I, II, III of Cont…

Courses Management Module Course Result Action: Add / Modify (till result submission) Accessibility : Course Leader Features: Separate formats for General and Seminar courses Work Done: All courses of II, III and I, II, III of Workflow Implemented: Course Leader - Professor – Dean Course Class Schedule Action: Add / Modify Accessibility: Course Leader / Associates Features: Topic wise class schedule Two additional utilities for uploading schedule from Excel as well as CSV files Students can view class schedule for their registered courses Utility: A large number of courses of I, II, III of have used this Cont…

Courses Management Module E-learning Action: Add / Delete Accessibility : Course Leader / Associates Features: For every topic in class schedule five files can be attached under headings Topic Lecture Notes, Topic Slides, Topic Assignment, Topic References, and Other Resources. View: Students can view these material for their registered courses Utility: Few courses of I, II,III of have used this Cont…

Student Management Module Student Management Module

Student Management Module Student Enrollment Action: Add Name, Roll Number, Address (local & ermanent), Phone number, etc. Accessibility : Students Note: Students enrollment has been made a part of admission process Utility: Over 500 students registered in 2009 and 2010 Student PPW - Courses Action: Add/ Delete/Modify courses till PPW submission to guide Accessibility: Students Utility: Over 500 students registered in 2009 and 2010 Cont…

Student Management Module Student PPW – Advisory Committee Action: Add / Delete/ Modify Advisory Committee members till PPW submission to guide Accessibility: Students Utility: Over 3300 records for about 500 students enrolled in 2009 and 2010 Student PPW – Thesis Problem Action: Add / Modify Thesis Problem title and abstract file till PPW submission to guide Accessibility: Students Utility: About 500 students uploaded their files. Cont…

Student Management Module Student PPW –Submit PPW and View PPW Report Action: View PPW report and submit PPW Accessibility: Students Utility: About 500 students submitted their PPW Features: Display disapprove reason in PPW at Guide, Professor, Head and Dean Level Auto triggered to Guide when a student submits his PPW for approval. Auto triggered to Professor when Guide approves the PPW and triggered to the student when Guide disapproves it Auto triggered to Head when Professor approves the PPW and triggered to the student and the Guide when Professor disapproves it Auto triggered to Dean when Head approves the PPW and triggered to the student, Guide and Professor when Head disapproves it Cont…

Student Management Module Student ORW Action: Fill the ORW and submit ORW Accessibility: Students Started: Operational for students enrolled in 2009 onwards Utility: About 250 students submitted their ORW Features: Student uploads the ORW file Display disapprove reason in ORW at Guide, Professor, Head and Dean Level Auto triggered to Guide when a student submits his ORW for approval. Auto triggered to Professor when Guide approves the ORW and triggered to the student when Guide disapproves it Auto triggered to Head when Professor approves the ORW and triggered to the student and the Guide when Professor disapproves it Auto triggered to Dean when Head approves the ORW and triggered to the student, Guide and Professor when Head disapproves it Cont…

Student Management Module Student Trimester Registration Action: Register courses and research work to be undertaken for each trimester Accessibility: Students Started: Registration process is operational from I trimester Utility: About 500 students registered for 8000 courses in various disciplines in various trimesters Student Trimester Fees Action: Fill the details of submitted fees Accessibility: Students Started: Operational from I trimester Utility: About 1800 records are present Cont…

Student Management Module Student Progress Report Action: Fill the progress report trimester wise Accessibility: Students Started: Operational from I trimester Work Flow Implemented: Student-Guide- Professor for this functionality

Faculty Module Faculty Module

Faculty The Faculty Types Teacher Faculty Research Guides Professors Heads Dean Faculty Information Action: Fill/Update Name, Address, Phone, etc. Accessibility: All Faculty Types & Others Offered Courses Action: Roster Registration & Cross Check with PPW Accessibility: All Faculty Types & Others Cont…

Faculty Class Schedule Action: Enter Topic Wise Class Schedule One by One Download Template, Fill Entire Schedule and Upload Excel File or Comma Separated Excel File Accessibility: Course Leader and Instructors Examination Action: Marks Distribution, Examination Dates, Result Accessibility: Course Leader Courses taught earlier Accessibility: All Faculty Types & Others Current and Passed Out Students Accessibility: All Faculty Types & Others Cont…

Administrator Module Administrator Module

Administrator Module: New Requests Class Schedule Action: Enter Topic Wise Class Schedule One by One Download Template, Fill Entire Schedule and Upload Excel File or Comma Separated Excel File Accessibility: Course Leader and Instructors New Discipline Action : Add New Discipline Accessibility: Administrator New User Account Action: Create Accessibility: Administrator – Cont…

Administrator Module: New Requests New Student Requests Action: Grant/Refuse Accessibility: Administrator Basis: Requests are granted/refused after validating student’s detail of Roll No, Discipline, Degree and Enrollment Date New Student Requests Discipline and Degree Wise Action: View and Grant/Refuse Accessibility: Administrator Basis: Requests are granted/refused after validating student’s detail of Roll No, Discipline, Degree and Enrollment Date New Teacher, Faculty Or Guide Requests Action: Grant/Refuse Accessibility: Administrator Basis: Requests are granted/refused after validating detail of Parent Discipline, Discipline, and Posting Place etc. Cont…

Administrator Module: New Requests New Head Action: Add New Head Accessibility: Administrator New Professor & Head Action: Add New Professor & Head Accessibility: Administrator New Dean Action: Add New Dean Accessibility: Administrator Cont…

Administrator Module: Induction Requests for Induction from Teacher To Faculty Action: Add to Faculty or Remove from Faculty Accessibility: Administrator Requests for Induction from Faculty To Guide Action: Add to Guide or Remove from Guide Accessibility: Administrator Induction from Guide To Professor Action: Add to Professor or Remove from Professor Accessibility: Administrator

Administrator Module: Grades Course Wise Grades Action: View Report/Enter Grades/View Course Drops Accessibility: Administrator/Course Leader Features: Grades of a course may be entered directly through form or by Downloading Template, Fill Entire Grades and Upload Excel File or Comma Separated Excel Grade File List of students who Dropped the Course in a trimester may be viewed. Course Grade Report may be viewed for the students registered for the course. Grade Sheet Action: View Any Student Grade sheet Accessibility: Administrator Features: Grade Sheet contains the grades of all the courses in which the student has appeared in the examination so far. Cont…

Administrator Module Trimester Registration Action: Start/Stop Accessibility: Administrator New Qualifications Action: Add New Qualifications Accessibility: Administrator, All Faculty Types Change Student Status Action: Change Status to Passout / Current /Left Out Accessibility: Administrator Student Fees Action: View Discipline, Academic Year and Trimester Wise Fee Detail

Administrator Module Batch Result Upload from Excel Files -Trimester wise Action: Upload Excel file containing Trimester Results Accessibility: Administrator Utility: Uploaded the old results for trimesters I, II and III of as well as trimester I of

Reports Module Reports Module

Reports Module Discipline Wise Reports Action: View a List of Faculty, Guides, Professors and Students, courses with syllabus Accessibility: Administrator Discipline and Enrollment Year wise Reports Action: View a List of Students, Status of PPW and ORW Submitted by students, Comprehensive Examination and Status of Thesis Submitted by Students Accessibility: Administrator

Reports Module Discipline, Enrollment Year, Item and Status wise Reports Action: View Discipline, Enrollment Year, Item and Status wise Reports Accessibility: Administrator Item: PPW, ORW, Comprehensive Exam or Thesis Status: ‘All Status’, ‘Student Submitted’, ‘Student Not Submitted’, ‘Pending at Guide Level’, ‘Pending at Professor Level’, ‘Pending at Head Level’. ‘Pending at AAO Level’, ‘Pending at IAMC Level’, ‘Pending at Dean Level’, and ‘Approved at Dean Level’. Student Registration Report -Courses Action: View Degree, Academic Year and Trimester wise Student Courses Registration Report Accessibility: Administrator

Reports Module Student Registration Report -Roaster Form Action: View Degree, Academic Year And Trimester Wise a List of Students Who Have Submitted Their Roaster Forms Accessibility: Administrator Student Registration Report - Roaster Form (List of Not Registered Students) Action: View Degree, Academic Year and Trimester Wise a List of Students Who Have Not Submitted Their Roaster Forms Accessibility: Administrator

Reports Module Course Registration Report -Academic Year, Trimester and Discipline wise. Action: View for all courses, a list of students registered with faculty, guide and professor approval status for selected Discipline, Academic Year and Trimester Accessibility: Administrator Faculty Allocation Report -Academic Year and Discipline wise Action: View for all courses, allocated course leader and course associates for selected Discipline and Academic Year Accessibility: Administrator

Reports Module Student Roaster Report-Academic Year, Trimester, Discipline and Degree wise Action: View/Approve/Submit Accessibility : Administrator, Student, Guide, Professor, Registrar Features : Student may submit the roaster form for current trimester Submitted roaster form may be approved / disapproved/viewed in order by concerned Guide, Professor and Registrar Administrator may view a student roaster cum registration form for selected Year, Trimester, Discipline and Degree. View Users Action: View users according to selected type Accessibility : Administrator Type : Administrator, PG School Official, Dean, Faculty, Guide, Head, Professor, Professor & Head, Registrar, Student and Teacher

Reports Module Student Course Remark -Academic Year, Trimester and Discipline wise Action: View the remarks for each course taken by the student academic year, trimester and discipline wise Accessibility : Administrator Change Student Enrollment Date –Enrollment Year, Discipline and Degree wise Action: View/Change the student Enrollment Date based on his enrollment year, discipline and degree. Accessibility : Administrator Change Student Discipline –Enrollment Year, Discipline and Degree wise Action: View/Change the student Discipline based on his enrollment year, discipline and degree. Accessibility : Administrator –.

Reports Module Class Schedules Uploaded by Faculty Members Action: View the class schedules of various courses uploaded by faculty members Accessibility : Administrator Present Status of PPW and ORW Action: View present status of PPW and ORW at student, Guide, Professor and Head and Guide Level Accessibility : Administrator PPW and ORW not approved by Dean Action: View PPW and ORW not approved by Dean Accessibility : Administrator

Functionality Created April 1 to June 25, 2011 April 1 to June 25, 2011

Functionality Created: April 1 to June 25, 2011 Uploading class schedules from CSV files generated through Excel as well as from Excel files. Uploading result from CSV files generated through Excel as well as from Excel files. Display disapprove reason in PPW and ORW at Guide, Professor, Head and Dean level. Auto triggered to Guide when a student submits his PPW and ORW for approval. Auto triggered to Professor when Guide approves the PPW and ORW and triggered to the student when Guide disapproves it. Auto triggered to Head when Professor approves the PPW and ORW and triggered to the student and the Guide when Professor disapproves it. Auto triggered to Dean when Head approves the PPW and ORW and triggered to the student, Guide and Professor when Head disapproves it.

View report on the class schedules of various courses uploaded by faculty members View report on present status of PPW and ORW at student, Guide, Professor and Head and Guide level View report on PPW and ORW not approved by Dean View Grade Sheet report at student level as well as administrative and PG school levels. Report of Course Registration has been modified with more fields PPW and ORW forms have been enhanced with academic years along with trimesters at all levels Functionality Created: April 1 to June 25, 2011

Developed workflows for request of holding the qualifying viva for M. Sc. and Ph. D. students and it is in testing phase. The workflow includes student request submission, Guide approval and nomination of examiners, Professor approval and nomination of examiners, Head approval and nomination of examiners, disapprove reason at all levels(Guide, Professor, Head and Dean). Generation of letter to be sent to final examiner. Developed workflows for thesis submission request and it is in testing phase. The workflow includes student request submission, Guide approval and nomination of examiners, Professor approval and nomination of examiners, Head approval and nomination of examiners, disapprove reason at all levels (Guide, Professor, Head and Dean). Generation of letter to be sent to final examiner. Tackled all issues related to registration of students for the III Trimester of Updated PPW and Advisory committee changes as approved by Dean from time to time. Functionality Created: April 1 to June 25, 2011

Work In Progress Work In Progress

Feedback form and suggestion form. Implementation of Workflow for Qualifying viva examiner selection. Implementation of Workflow for Thesis examiner selection. Hit counter. Addition and Deletion in advisory committee of student at administrator level. Adding and dropping of course in PPW and in a trimester at administrator level. Workflow for changing the PPW including adding and dropping of course in PPW, change of advisory committee member, guide etc. It requires student change request, its verification till dean level. Registration of repeat courses by students in a trimester Strengthening of e-learni ng module. Addition of two new levels i.e. AAO and Incharge AME (Dr. Manjiaha). This is a tremendous work as it has to be implemented across all functionalities. Work In Progress

Tracking of user movement over web pages Auto s for pending work after elapse of fix period say 3 days. Transcript generation and degree printing. Admission of new students for academic year Change of format of Roll Nos for M.Sc. and PH.D. students Functionality for allowing one faculty member to be in multiple disciplines as with introduction of Bioinformatics this is required. Implementation of Results module. New reports as demanded by PG School IARI from time to time. Creation of a repository of seminars given by students. Work In Progress

User Registration (1-4)

User Registration 1

User Registration 2

User Registration 3

User Registration 4

ADMINISTRATOR MODULE

New Student Request (1-3)

New Student Request 1

New Student Request 2

New Student Request 3

Faculty Removal (1)

Faculty Removal 1

Report for class schedule - Pending

Report for class schedule - Not Pending

Report for M.Sc. Examination

Report for M.Sc. Examination – Thesis Submission Order

Report for Ph.D. Examination

Report for Ph.D. Examination - Nominate one Examiner out of two (1)

Report for Ph.D. Examination - Nominate one Examiner out of two 1

Search – Student Search (1-2)

Search – Student Search 1

Search – Student Search 2

Search – User Search (1-2)

Search – User Search 1

Search – User Search 2

Search – Course Search (1-2)

Search – Course Search 1

Search – Course Search 2

Search – Thesis Search (1-2)

Search – Thesis Search 1

Search – Thesis Search 2

Student Repeat Course (1-2)

Student Repeat Course 1

Student Repeat Course 2

STUDENT MODULE

Student Home Page

Student Qualifications

Student Edit Profile

Student PPW – Minor Discipline

Student PPW – Courses

Student PPW – Advisory Committee

Student PPW – Thesis Abstract

Student PPW – Submit PPW

Student PPW – Submit PPW 1

Student PPW – Submit PPW 2

Student ORW

Student ORW – Upload ORW File

Student ORW – Submission Message

Student ORW – After Submission

Student ORW After Submission 1

GUIDE MODULE

Guide – Home Page

Guide – Home Page 1

Courses - Guide Approval of Students (1-2)

Courses - Guide Approval of Students 1

Courses - Guide Approval of Students 2

PPW – Guide Approval of PPW

PPW – Guide Approval of PPW 1

ORW – Guide Approval of ORW

ORW – Guide Approval of ORW 1

ORW – Guide Approval of ORW 2

Change Major Field

Change Major Field 1

PROFESSOR MODULE

Professor Home Page

Professor Home Page 1

PPW – Professor Approval of PPW

PPW – Professor Approval of PPW 1

ORW – Professor Approval of ORW

ORW – Professor Approval of ORW 1

BOS – Add Courses

BOS – Add Courses 1

BOS – Offer Courses

BOS – Offer Courses 1

BOS – Allocate Faculty

BOS – Allocate Faculty 1

BOS – Allocate Guide

BOS – Allocate Guide 1

E-LEARNING MODULE

Courses Allocated to the Faculty

Upload Through CSV File

Upload Topic Lecture Notes

Upload Topic Slides

How Student see this Class Schedule

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