Living Well with Chronic Conditions Telling our Story with Data Page 1

What we’ll cover today Why do we collect and report data? Overview of the process Data reports and what they tell us – Statewide report (published in June) – County-specific reports (any day now!) – Organization-specific reports (in the works) Page 2

Why Collect & Report Data? We can get credit for our good work – Show who we’re reaching with programs & where – Estimate program impact in the community We can track trends and patterns – Are we reaching the people we intend to? – Are we reaching those who can benefit most? – What are the gaps? – Sometimes results are surprising/unexpected Page 3

Process for Gathering and Entering Stanford Program Data OHA is told a workshop will occur – Susan tracks Data mailed or faxed to OHA within two weeks after a workshop ends Data entered into two databases – Oregon database – Administration on Aging online database Books sent to organization that mailed or faxed data forms In January all data from the prior year entered and quality checked Page 6

Data Collection Process Forms – The forms we use Program Summary Attendance Log Participant Information Sheets – Download off website under “Report via Fax/Mail” at: DiseasesConditions/ChronicDisease/ LivingWell/Pages/reportprograminfo. aspx Page 7

Reporting Annual statewide report; Between 1/1/ /31/2012: – Participant data 9,773 people participated Almost 2,000 in % attended at least four sessions – Program data 961 workshops in 32 counties – Leader data Almost 900 leaders trained 59% of those trained led a workshop Page 8

Reporting Example county report; Between 1/1/ /31/2012 (Deschutes): – Participants 714 people participated 61% attended at least four sessions – Programs 76 workshops in four cities – Leaders 89 leaders trained 63% of those trained led a workshop – County contacts included at end Page 9

An Upcoming Opportunity: Licensed Organization Data How can it be useful? – Reduce time & paperwork for coordinators Track program & leader activity, participant retention, delivery sites – Check accuracy of data for state & county reports – Identify strengths & challenges Program efficiency Program quality/fidelity Program sustainability Page 10

Plan for Organization-Specific Reports OHA will report your organization’s data back every 6 months Your data worksheet will contain: – # completed workshops – Overall average # participants per workshop series – # active leaders – Average # completers per leader – Average # completers per program at each site Page 11

Plan for Organization-Specific Reports Webinars and/or group or individual calls to reflect on data – What do the data tell you? – Context is key Every organization is different – you know your leaders and your communities Different solutions for different challenges Organization-level information will be de- identified if shared outside your organization OHA will share averages, high & low points for comparison Page 12

An Example Report Organization: Blackberry County Council of Governments Report period: January-June completed workshops Average of 15 participants per workshop series Average of 11 completers per workshop series Page 13

An Example Report, cont’d – Four active leaders: Norma Newby = 2 programs Ned Niceguy = 2 programs Elizabeth Enthusiast = 5 programs Michelle Mastertrainer = 2 programs – Average # completers per leader Norma Newby = 6 Ned Niceguy = 12.5 Elizabeth Enthusiast = 10.5 Michelle Mastertrainer = 15 – Average # completers per program by site: Blackberry Senior Center = 15 Central Hospital Health Ed Center = 12.5 Village Church = 6 Page 14

Questions? Comments? Page 14