and Collaborative Services IET Migration Plan

How will IET make the transition? What services will be available? Why are we moving IET? How will this be communicated? When will groups move?

What services will be available? Pilot will be limited to and calendaring – history will be moved to cloud – Messages exceeding limits: move or archive? – Calendar history will be moved to cloud – Free/busy available between cloud and local No SharePoint for now – No Office Web Apps – No Document Repository Lync will remain with on premise service No support for configuring personal accounts

Clients and Mobile Devices (Office 365 supported) Clients SupportedMobile Devices Supported Microsoft Outlook (2011, 2010, 2007)Apple iOS (iPhone, iPad) Mozilla ThunderbirdAndroid Apple MailWindows Phones Blackberry

Why are we moving IET? Business Objectives – To move all IET users to the uConnect Cloud services (Office 365). – Provide minimum transition time and minimum service disruption. Technical Objectives – Understand the tasks and technical details of a minimum transition time move. – Understand the tasks and technical details of transitioning different platforms (PC and Mac). – Understand the tasks and technical details of transitioning different mobile devices (iPhone, iPad, Android, Blackberry). – Understand the tasks and technical details of transitioning different mail clients (Outlook, MacMail, Eudora, Thunderbird, Pine, etc.) – Understand the tasks and technical details of transitioning different calendar clients (Outlook, iCal, etc.)

Measurements of Success (Day 1 after Migration) 95% of users are successfully using their new service and can send and receive internal and external . 95% of users are successfully using their new calendaring service and can create, update, view free/busy, and share calendaring information. Users able to access their new service will have their entire legacy mailbox, less any that exceed size limits, available in their new service. Users able to access their new calendaring service will have all appointments from their legacy calendar available in the new service (legacy uConnect users only).

Shared Calendaring Group (Migration #2) Angeline Albrecht – Admin Assistant Charlie Baker - CFO Kathy Beyer – Admin Assistant Peter Blando - Manager Curtis Bray - Manager Trisha Edgerton – Program Manager Joyce Johnstone – Project Manager David Levin - Director Morna Mellor - Director Anita Nichols - Manager Bob Ono – Security Coordinator Mark Redican - Director Babette Schmitt – Chief of Staff Pete Siegel – VP/CIO Hampton Sublett - Manager Gabe Youtsey – Interim Asst. CIO

Communications IET-SC Review IET-LC Approval IET Admin lists – IET-PSL, CR, DCOP, IET-Budget-Team, IET-DCCS-All, EAIS-Management, etc. Manager Meetings User Training Sessions (minimal) ECS Implementation Coordination Committee – updates only

Schedule MilestoneStart Date Completion Date Sub-GroupsComments Migration Planning 02/01/201303/01/2013N/A Phase 1A Complete 01/01/201303/08/2013Test Accounts as needed Migration #1: Soft Pilot 03/01/201303/15/2013 Volunteers from diverse groups with a variety of clients, OS, and mobile devices. Migrations to occur ad hoc: accounts. Will include IT-PS and IT-X. Migration #2: Directors, Managers, and VPO staff 03/20/201303/21/2013 All Directors and Admin Support (see Shared Calendaring Group) Includes anyone sharing calendars with VPO members. Single cut- over on Thursday night. Migration #3: EAIS 03/11/201303/25/2013 Sys Admin, DB Admin, PMO, App Dev, OPS/DCIS Migration #4: CR 03/18/201304/01/2013 Migration #5: ATS 03/25/201304/08/2013