Introduction to Office 365®

Hello Meet: Mahmoud Hamed Technical Consultant ITWorx Education Microsoft Certified Trainer (MCT) SharePoint Certified: - 2013 - 2010 - 2007

Hello Welcome to the Future Welcome to Office 365 Beta 2010 – GA 2011

Course Outline Module 1: Overview of Cloud Computing with Office 365 Module 2: Features and Functionality of Microsoft Office 365 Module 3: Migration Road Map to Microsoft cloud services

Overview of Cloud Computing with Office 365 40041 01: Overview of Cloud Computing with Office 365   Module 1 Overview of Cloud Computing with Office 365

Cloud Computing with Windows Azure 40041 Module Overview 01: Overview of Cloud Computing with Office 365 Cloud Computing with Windows Azure Explain to the students what is expected from this module, which is an overview of cloud computing. It will cover basic cloud computing concepts, as well as introduce a general overview of the offerings found in Office 365. Due to the general nature of an overview module, note that each product covered here will be gone over in more detail in later modules.

Lesson 1: The Basics of Cloud Computing 40041 Lesson 1: The Basics of Cloud Computing 01: Overview of Cloud Computing with Office 365 Problem Solving with Cloud Computing Simplify the definition of what cloud computing is by explain how it would typically be implemented in a business setting. Briefly review the topics to be discussed in this lesson.

Cloud Computing Overview 40041 Cloud Computing Overview 01: Overview of Cloud Computing with Office 365 Public Cloud Private Cloud Multiple clients Hosted at provider’s location Shared Infrastructure Accessed over the Internet Low-cost Single Client Hosted at provider’s or organization’s location Accessed over the Internet or private network Highly secured Highlight the differences between a public and private cloud. Use examples of how and why an organization would use either. Only touch on a hybrid solution at this point, as hybrid will be covered in a later module.

Problem Solving with Cloud Computing 40041 Problem Solving with Cloud Computing 01: Overview of Cloud Computing with Office 365 Drivers Low barriers to entry Assimilation, standardization, and management of cloud Pent-up demand because of previously unrealized levels of business + IT integration in funding, planning, management, and operations Business Opportunity Challenges Identifying opportunities Assessing ROI / benefits Acquiring solutions Managing resources (including partners) Discuss problem solving with cloud computing for IT decision makers (CIO, for example). Use the drivers and challenges that are outlined on the slide and discussed in the referenced white paper found at the link.

Features and Functionality of Microsoft Office 365 40041 02: Features and Functionality of Microsoft Office 365   Module 2 Features and Functionality of Microsoft Office 365

Core Components of Office 365 10968B Core Components of Office 365 1: The Office 365 Deployment Challenge Again, the students should already know most of this information. Do not labor the point; just make sure that they all have a common understanding of the services in Office 365. Highlight the link to the service descriptions for the latest version of Office 365. Exchange Online SharePoint Online Lync Online Office 365 ProPlus Windows Azure Active Directory

Optional Components of Office 365 10968B Optional Components of Office 365 1: The Office 365 Deployment Challenge Product Plan Includes SharePoint Online Replacement of SharePoint as the primary enterprise social experience Project Pro for Office 365 Subscription version of Project Professional client software with roaming access and click to run Project Online Online-only version of Project server, delivering enterprise project, program, and portfolio management Project Online with Project Pro for Office 365 Subscription version of Project Professional client with online capabilities of Project Online Microsoft Office Visio Pro for Office 365 Subscription version of the advanced diagramming software, including roaming access and click to run Microsoft Dynamics CRM Subscription version of Microsoft Dynamics CRM provides customer management information in the cloud Call out the various optional subscriptions for Office 365 and highlight that Project is a more fully-featured service than Visio, which is still a desktop application. Students should know that with Project Online, large global organizations can perform portfolio planning, involving multiple projects simultaneously in a number of time zones. Emphasize that this course does not touch any further on Microsoft Dynamics CRM.

10968B Office 365 Plans 1: The Office 365 Deployment Challenge Again, the students should already know most of this information. Do not labor the point; just make sure that they all have a common understanding of the services in Office 365. Highlight the link to the service descriptions for the latest version of Office 365. http://office.microsoft.com/en-001/business/compare-all-office-365-for-business-plans-FX104051403.aspx

10968B Office 365 Plans 1: The Office 365 Deployment Challenge Again, the students should already know most of this information. Do not labor the point; just make sure that they all have a common understanding of the services in Office 365. Highlight the link to the service descriptions for the latest version of Office 365. http://office.microsoft.com/en-001/business/compare-all-office-365-for-business-plans-FX104051403.aspx

10968B Office 365 Plans 1: The Office 365 Deployment Challenge Again, the students should already know most of this information. Do not labor the point; just make sure that they all have a common understanding of the services in Office 365. Highlight the link to the service descriptions for the latest version of Office 365. http://office.microsoft.com/en-001/business/compare-all-office-365-for-business-plans-FX104051403.aspx

10968B Office 365 Plans 1: The Office 365 Deployment Challenge Again, the students should already know most of this information. Do not labor the point; just make sure that they all have a common understanding of the services in Office 365. Highlight the link to the service descriptions for the latest version of Office 365. http://www.microsoft.com/enus/powerBI/pricing.aspx#fbid=fsmIg4mv6y9

Office 365 Administration 40041 Office 365 Administration 02: Features and Functionality of Microsoft Office 365 Highlight the important aspects of the Admin Center, paying more attention to the items that IT Pros would be most interested in.

Demonstration: Office 365 Admin: Office 365 User Experience 40041 Demonstration: Office 365 Admin: Office 365 User Experience 02: Features and Functionality of Microsoft Office 365 In this demo, you will: Connect to the Microsoft Office 365 admin center. Explore the Office 365 admin center. Create a new Office 365 user.  

Communication with Exchange Online and Lync Online 40041 Communication with Exchange Online and Lync Online 01: Overview of Cloud Computing with Office 365 Exchange Online at a Glance Free/busy coexistence Integrated Personal archiving Retention policies and legal hold 25 GB mailbox with voice mail & unified messaging Lync Online at a Glance Replaces Office Live Meeting service as the Web conferencing solution in Office 365 for Enterprises Optimal for smaller enterprises Replaces/enhances features formerly provided by Office Communicator Online Reiterate that more detail will be given in the next module. Use this time to focus on Office 365’s contributions to seamless communication for organizations and how there is no great impact to IT services. Use this topic to talk about communication using Cloud Computing in general.

Exchange Online Multitenant service Dedicated service 40041 Exchange Online 02: Features and Functionality of Microsoft Office 365 Note: Most of the information in this module is based on the multitenant service scenario Multitenant service Multiple customers hosted on shared hardware in Microsoft data centers Updated to support Exchange 2013 Allows clients to access latest Exchange features, such as conversation view, MailTips, server-based archive store, Microsoft Office Outlook Web App (OWA) client Dedicated service Each customer hosted on its own set of Exchange servers Updated to support Exchange 2013 Mandatory Microsoft Premier Deployment (MPD) procedures VPN connectivity between on- premises and cloud No support for Exchange Server 2003 on-premises Higher price (approximately 40%) Explain Exchange Online in terms of manageability, flexibility, and security. Highlight the features of each section.

40041 Lync Online 02: Features and Functionality of Microsoft Office 365 Presence and click-to- communicate from Microsoft Office Outlook® Connect with people and be more productive through a rich and immersive online meeting experience Reduce costs Know whether others are available to communicate Collaborate within SharePoint sites Communicate with other organizations running Lync Communicate with Windows Live Messenger contacts Review the features of Lync Online.

40041 SharePoint Online 02: Features and Functionality of Microsoft Office 365 Microsoft SharePoint Online uses familiar SharePoint Server technology delivered as an online service SharePoint Online enables you to create sites and share documents and information with colleagues and customers Sites Communities Composites Insights Search Content Build on the information already given in Module 1 about SharePoint Online. Frame the new information in terms of each communication and collaboration within an organization. Work through the information provided in this lesson, including the storage information, although if time is not permitting, only highlight the important aspects here.

Collaboration with SharePoint Online 40041 Collaboration with SharePoint Online 01: Overview of Cloud Computing with Office 365 SharePoint Online Standard is hosted in a multi-tenant environment on shared hardware in Microsoft data centers, and is designed for companies of any size SharePoint Online Dedicated is designed for companies with at least 5,000 users; it provides enterprise-scale features, such as dedicated hosting and hardware, a fully customizable environment, and the ability to deploy full trust code Give a basic overview of the differences between SharePoint Online Standard and Dedicated. Reiterate that more depth will be given in the next module. Tie in the use of SharePoint Online with easy collaboration for an organization and its staff. Farm and central administrative IT tasks for SharePoint Online – represented here in the green areas – are managed by Microsoft; SharePoint Online administration is managed by customers or their partners

Office ProPlus and Office Online 40041 Office ProPlus and Office Online 02: Features and Functionality of Microsoft Office 365 Office 365 ProPlus includes the same applications that are available in the Office Professional Plus 2013 client suite Use Office Online as part of your Office 365 service for quick viewing and easy sharing of documents from virtually anywhere  

Codename Oslo and the (Office Graph – Delve) 40041 Office 365 Future 02: Features and Functionality of Microsoft Office 365 Codename Oslo and the (Office Graph – Delve)  

Office 365 Video Portal / Office Graph 40041 Office 365 Future 02: Features and Functionality of Microsoft Office 365 Office 365 Video Portal / Office Graph  

Office 365 Future Office 365 Groups 40041 02: Features and Functionality of Microsoft Office 365 Office 365 Groups  

Office 365 Change Management / First Release 40041 Office 365 Future 02: Features and Functionality of Microsoft Office 365 Office 365 Change Management / First Release  

40041 Limitations of Office 365 02: Features and Functionality of Microsoft Office 365 Office 365 Service Limitations with SharePoint Online Migration of existing SharePoint data Mail-enabled lists Search restrictions Lync Client Limitations with Office 365 Microsoft Lync 2010 client Lync for Mac 2011 Outlook Web App Lync Web App Lync 2010 Attendee Lync mobile clients Lync Online Web Scheduler  

Migration Road Map to Microsoft cloud services 40041 03: Migration Road Map to Microsoft cloud services   Module 3 Migration Road Map to Microsoft cloud services

Cloud Computing with Windows Azure 40041 Module Overview 03: Migration Road Map to Microsoft cloud services Cloud Computing with Windows Azure Introduce the lessons for this module.

Case Study: Complete Migration 40041 Case Study: Complete Migration 03: Migration Road Map to Microsoft cloud services In mid-2011, with the help of Microsoft partner tForce Technologies, HSH piloted Office 365 and initiated plans to migrate its legacy e-mail system to Microsoft® Exchange Online and its on-premise SharePoint 2007 to SharePoint 2010 Online for more than 2000 employees worldwide in the first phase of deployment. The process for deployment is straightforward because the system is already set up in the cloud, eliminating the need for HSH to consider what hardware to purchase, what version of software to install and how to secure its data. Review the issues that the company wanted to solve and how the solution they chose worked for then. “Office 365 has helped us to save costs, improve communications and reduce support needs, contributing to enhanced productivity.” -- Shane Izaks, General Manager, Information Technology The Hongkong and Shanghai Hotels, Limited

Case Study: Exchange Only Migration 40041 Case Study: Exchange Only Migration 03: Migration Road Map to Microsoft cloud services The University of Tokushima, a national university, set up a new section, “Information Strategy Room” for planning its overall information strategies. And, to implement these strategies, the university established “Center for Administration of Information Technology." Since then, Center for Administration of Information Technology of the university has implemented various reforms to provide better IT services for students and faculty members. In March 2012, as one of these efforts, the existing email systems were renewed with a hybrid email system of Microsoft Exchange Server 2010 and Microsoft Office 365 for Education. This renewal enables ensured security and 24/7 operation. Focusing on developing international academic ability of its students, faculty members, and institutions, Tokushima University obtained a key communication infrastructure. Review the issues that the company wanted to solve and how the solution they chose helped them do that. “The most important mission of Center for Administration of Information Technology is to provide students and faculty members with information services and to maintain the network for these services.” -- Takeshi Matsumura, Special Assignment Professor and Manager of ICT Promotion Room, Center for Administration of Information Technology, the University of Tokushima

Lesson 2: Hybrid Environments with Office 365 40041 Lesson 2: Hybrid Environments with Office 365 03: Migration Road Map to Microsoft cloud services FastTrack deployment with Office 365 Introduce the Hybrid environments module.

Hybrid Overview It saves me $$ 40041 Hybrid Overview 03: Migration Road Map to Microsoft cloud services The Enterprise Conundrum Office 365 is attractive… It saves me $$ I always have the latest and greatest collaboration, email and UC tools Allows me to focus on my core business, not IT Microsoft can run applications like SharePoint more reliably and efficiently than I can I can easily scale up/down according to demand I can more easily work with customers, partners outside of my company …But my business is run on-premises… I have existing investments (customized SharePoint deployments with a lot of data and settings, custom solutions, LOB systems, etc) I can’t do everything in the Cloud that I can do on-premise I want to protect my sensitive data by keeping it close This topic details the reasons why hybrid is used for Office 365 and why an organization might decide to make a hybrid environment their permanent solution.

Common Approaches to Hybrid 40041 Common Approaches to Hybrid 03: Migration Road Map to Microsoft cloud services Early Adopter - Aggressively move ‘all’ content to the cloud ASAP Risk Averse - Sign up for SPO trial; Evaluate experience and ROI Typical - Freeze on-premises site creation; Move some content More information on the common approaches that companies have to a hybrid environment with the cloud.

FastTrack deployment with Office 365 40041 FastTrack deployment with Office 365 03: Migration Road Map to Microsoft cloud services Pilot Start using Office 365 in about an hour Deploy Extend to the rest of your organization in days Discuss the benefits of using FastTrack and point the students towards the available resources to learn more. Enhance Get more out of Office 365 with these optional scenarios

Lesson 3: Cloud Computing with Windows Azure 40041 Lesson 3: Cloud Computing with Windows Azure 01: Overview of Cloud Computing with Office 365 Demonstration: Tour of Windows Azure Review the topics for this lesson and begin defining Windows Azure.

40041 What is Windows Azure? 01: Overview of Cloud Computing with Office 365 Define Windows Azure for the students. Use the detailed image on the slide to go into detail. Then, discuss the differences between Office 365 and Windows Azure in terms of who is likely to use which type of offering and give a couple simple scenarios to drive the point further. Reiterate that more detail is provided in later modules.

Demonstration: Tour of Windows Azure 40041 Demonstration: Tour of Windows Azure 01: Overview of Cloud Computing with Office 365 In this demo, you will: Sign in to the Windows Azure portal Review storage Review networks Review the Windows Azure portal Review SQL reporting Review add-ons Review web sites Review service bus Review virtual machines Review media services Review mobile services Review Active Directory Review cloud services Review settings Review SQL databases  

Module Review Module Summary Review Questions Module x: Title 40041 Course xxxxy 03: Migration Road Map to Microsoft cloud services Module Summary Review Questions Module Summary