Archiving: Why Outsourcing Makes $ense

Archiving Why? – What are the Driving Forces

Market Pressures Compliance –Regulations –Deadlines for Compliance –46% of All Organizations have had requested during discovery Corporate Governance –The right thing to do Tip of Iceberg –Structured v Unstructured

Archiving Part of your overall records strategy.

Archiving Objectives archiving should: Be part of an overall Enterprise Records Management program Offer the three main attributes of compliance Trustworthiness Scalability Ease of use Not impact your day-to-day operations

Enterprise Records Management: A Complete Strategy Enterprise Records Management

Enterprise Records Management: A Complete Strategy Enterprise Records Management Systems Recovery

Enterprise Records Management: A Complete Strategy Replication Restart Enterprise Records Management Systems Recovery

Enterprise Records Management: A Complete Strategy Archiving Replication Restart Enterprise Records Management Systems Recovery

Enterprise Records Management: A Complete Strategy Archiving Replication Restart Processes and Procedures Management Services Enterprise Records Management Systems Recovery

Archiving Approaches

archiving can be managed using the following approaches: Backup to Tape Archiving Technology Service Provider How does each option measure up when it comes to trustworthiness, scalability and ease of use? Assessing Your Options

Backup to Tape (Build) system is periodically backed up to tape

Backup to Tape system is periodically backed up to tape Restores to system for database rebuild

Backup to Tape system is periodically backed up to tape Restores to system for database rebuild For discovery, new system is needed

Backup to Tape: How Does It Measure Up? Trustworthy? Magnetic tape is not compliant Scalable? Time to recovery/restart from tape is lengthy Easy to use? Requires a second system

Archiving Technology (Buy) Server Archiving Software CAS Compliant Storage Retrieved and Indexed Filtered and Stored

Server Archiving Software CAS Compliant Storage Retrieved and Indexed Filtered and Stored Archiving Technology Admin Supervisor End User Discovery and Retrieval

Archiving Technology: How Does It Measure Up? Trustworthy? Compliance-certified storage Scalable? Refresh and scalable Point solution Easy to use? Discovery issues

Service Provider (Partnering) Server Firewall Network Archiving Service 7X24: Hardware/Software/ Management/Network Firewall

Service Provider: How Does It Measure Up? Trustworthy? Yes—compliance-certified storage + third party Scalable? Yes—technology transparent Easy to use? Yes—discovery services + “clean hands”

Archiving Options At A Glance ManagedPoint solutionExcess timeScalable? Second system Not compliant OPTION 1: Backup to Tape Clean IT hands Discovery issues Easy to use? Third partyCompliantTrustworthy? OPTION 3: Service Providers OPTION 2: Archiving Technology

Archiving Build – Buy -- Partnering

Why Partnering Makes $ense ROI Avoidance of capital expense Skills and staffing Augmentation of your internal capabilities Access to largest scope of skills Ease of use Discovery services “Clean hands”

Archiving: Build – Buy -- Partnering Lenny Monsour Product Manager – SunGard Managed IT Services