Ad Hoc Faculty Advisory Committee (AHFAC) Report To Faculty Mark Johnston Jonathan Miller Ryan Musgrave Jennifer Queen David Richard (co-Chair) Don Rogers Emily Russell Joe Siry Carol M. Bresnahan (co-Chair) Gloria Cook Nancy Decker Sue Easton Jim Gilbert Eileen Gregory Scott Hewit Committee

AHFAC Report To Faculty O Charge O Proposed Changes To the All-College Bylaws O Recommendations For Changes To The A&S and CPS Bylaws

AHFAC Charge O Review and decide what areas and elements, as applicable to all faculty, need to be governed by the All-College Bylaws. AHFAC will need to determine whether Crummer faculty should or should not be included in all areas. Areas not included in the All- College Bylaws will be left to the individual colleges or schools for their own bylaws. O Draft recommendations for changes to the All-College Bylaws. We hope to identify a ‘scribe,’ who will take the committee’s recommendations and put them into words; AHFAC will then review the draft to be sure its intentions were correctly captured and expressed.

Principles That Guided Our Recommendation O Minimalist change O Whenever possible, keep existing committee structure and function in place O Voice O Develop recommendations that ensure each college has a voice O Representativeness O Recognize the inherent challenges in having one college that is so much larger than the other as we consider how voices are heard O Custom O Recognize that A&S committees exist to facilitate work and are not bodies independent of the larger college O Independence O Recognize the desire of CPS faculty to control its curriculum and its T&P mechanism O Partnering and cooperation O Recommend bylaws that augment and enhance the working relationship of all the colleges O When in doubt, opt for the choice that is most likely to encourage cooperation and communication

What AHFAC can not and did not do… O AHFAC can not make changes on its own – any changes must be approved by the faculty O AHFAC did not recommend moving any A&S committee or to which body a committee reports O AHFAC did not recommend creating any new committees at any level

All-College Bylaws: Recommended Changes O Mission Statement O AHFAC recommends that the mission statement of Rollins College be included as the first item in the All-College bylaws

All-College Bylaws: Recommended Changes O All-College Executive Council (Article IV) O Current Purpose: To advise the President at his/her behest O Proposed Additional Function: To serve as a steering committee to guide faculty on resolving issues of academic import that are greater than the scope of any single faculty. O Can be convened at the request of A&S Executive Committee or equivalent bodies in CPS or Crummer, President, or Provost

All-College Bylaws: Recommended Changes O All-College Executive Council (cont’d) O Proposed O Initially charged to adjudicate whether an issue truly is larger in scope than any single faculty O Then determines the mechanism, and its membership, by which negotiation and resolution may take place O Report to the President if resolution is not attainable O President will then make a decision

All-College Bylaws: Recommended Changes O All-College Executive Council (cont’d) O Composition O Add one CPS seat O President of the Crummer School of Business O President of College of Professional Studies O President of College of Arts and Sciences O Four additional College of Arts and Sciences faculty O President and Provost are non-voting members

What has not changed O Faculty Appeals Committee O Add one CPS seat O No changes in committee’s charge

Mandated Review O Two year evaluation period O All-College bylaws must be evaluated after two years by the Executive Council O Making decisions based on data rather than hypothetical situations O Although we can not anticipate all of the possible issues that may develop, what we can do is create the organizational process by which we collectively and democratically manage those issues.

Unanimous recommendation O The proposed changes to the All-College Bylaws were unanimously supported by the AHFAC committee.

The score sheet Current BylawsProposed Bylaws Mission statement reaffirmed  CPS represented  Faculty can convene Executive Council to advise President  Mechanism for resolving issues larger in scope than one faculty  Mandated review of bylaws to see how we’re doing  Bylaws reaffirm democratic principles and that “decisions that affect the academic operation of Rollins College must be made within the procedural framework outlined here.”  These proposed changes fundamentally enhance faculty input in decision-making regarding all issues of academic import.

Recommendations for A&S and CPS bylaw changes O Principles O Minimalist change O Voice O Representativeness O Partnering and Cooperation O Implications of creating new all-college committees O Implications of having committees in which CPS is not represented O Implications of having CPS faculty sit on existing A&S committees and vice versa

Recommendation to A&S and CPS O Within A&S: O Provide a seat with voting privileges to CPS (subject to the rules of qualification) on the following committees O Finance and Services O Professional Standards O Maintains distribution of awards, etc., provided CPS reps is on board O Student Life O Academic Affairs Committee O Faculty Evaluation Committee will not have a CPS member

Recommendation to A&S and CPS O Within CPS O Provide a seat with voting privileges to A&S (subject to the rules of qualification) on the Curriculum committee O Provide a non-voting observer seat to A&S (subject to the rules of qualification) on the CPS Promotion and Tenure Committee