GENERATION OF CPSMS REPORT FROM VLC DATABASE OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (A&E) KARNATAKA, BANGALORE

Components of Concordant Table Contents Quick recap Components of Concordant Table Step by Step process for design and development of the Report from VLC database 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Directly to implementing agencies GOI Funding State Govt. Budget Directly to implementing agencies GOI 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Funds through State Budget Share of Union Taxes Non-Plan Grants (01) Grants for State Plans (02) Grants for Central Plan Schemes (03) Grants for Centrally Sponsored Schemes (04) 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Concordant Table not required. State Plan Schemes Though funds released by GOI, the funds are meant only to augment the State resources for State Plan Schemes. In Budget the State Plan schemes are depicted as 100 % share from the State. Concordant Table not required. However, codification in Budget is necessary for Plan-Budget link. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Central Plan/Centrally Sponsored Schemes CP is 100 % funded by GOI and CSS is shared For CP and CSS Concordant Table required to track the expenditure under each scheme Like State Plan for CP and CSS also codification in Budget is necessary for Plan-Budget link. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Hence, in-house codification has to be carried out. Codification does not exist in the Budget document of most of the States. Hence, in-house codification has to be carried out. Codification in VLC database is the first step for categorization into SP/CP/CSS and for further sub-categorization. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Categorization of Schemes Sub Categorization 1 State Plan 11 Normal 12 Tribal Sub Plan 13 Special Component Plan 14 Asst to Local Bodies and Corporation 15 Training 16 Extension and Training 2. Central Plan 21 Normal 22 Tribal Sub Plan 23 Special Component Plan 24 Asst to Local Bodies and Corporation 25 Training 26 Extension and Training Note: For the present only ‘Normal’ is done which is sufficient for concordant table 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Categorization of Schemes Sub Categorization 3 Centrally Sponsored Scheme 31 Normal 32 Tribal Sub Plan 33 Special Component Plan 34 Asst to Local Bodies and Corporation 35 Training 36 Extension and Training 4. Externally Aided Project 5. Non Plan 41 Normal 42 Tribal Sub Plan 43 Special Component Plan 44 Asst to Local Bodies and Corporation 45 Training 46 Extension and Training 51 - Normal Note: For the present only ‘Normal’ is done which is sufficient for concordant table 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Codification of Schemes for Classification Scheme Code is uniquely assigned for each categorization. it can be assigned for minor head level or sub head level or detailed head level or combination of all three levels. The code could be one to one or one to many Scheme code is same for each financial year 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Screen Shot for Categorization of Schemes 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Screen shot for codification of schemes 17th Feb 2011

Generation of Report for State Plan The process takes the classification from the scheme budget link master in respect of all categories and port to the consolidated table, the consolidated tables gets updated with budget amount, expenditure for the month and progressive expenditure. ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Through Concordant Table CP and CSS Through Concordant Table The GOI funding is depicted separately in Plan Document of the Budget Codification for CP/CSS has to be carried out in similar manner as explained for State Plan However, the GOI share will be 100% for CP and as per the percentage of share for CSS. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Screen Shot for codification - CP and CSS 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Generation of Report for CP/CSS The process takes the classification from the scheme budget link master in respect of all categories and port to the consolidated table, the consolidated tables gets updated with budget amount, expenditure for the month, progressive expenditure, sharing between central and state are taken care of by the process. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Components in Concordant Table PART-I PART-II PART-III PART-IV PART-V PART-VI GOI Scheme Previous Year/(s) Receipts from VLC database Previous Year/(s) Expenditure from VLC database Current Year Receipts as per CGA Current Year Receipts as per AG office CMs (and SOs) From VLC database Current Year Expenditure From VLC database Depiction 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table First Step: Codification Already explained Why Codification? – to cull out CP/CSS plan schemes on expenditure side Budget Provision Current Month Expenditure with break up of State Share and GOI share Progressive Expenditure with break up of State Share and GOI share Also previous year/(s) Expenditure with break up of State Share and GOI share 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table First Step: Codification End Result of codification? It facilitates to generate Part III and Part VI of the Concordant Table ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Second Step: Creation of Master database for GOI Scheme Code and Scheme Name 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Second Step: Part – I of the Concordant Table Download from CGA website in Excel format, every month. CGA Excel Format 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Second Step: Migrate the data directly to VLC – no need to do any data entry (GOI Scheme Code is the link). 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Second Step: This forms Part I of the Concordant Table ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Third Step: Link GOI Scheme Code to MH 1601 of our database 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Third Step: Link GOI Scheme Code to MH 1601 of our database Part – IV of the Concordant Table ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fourth Step: Link MH 1601 to Expenditure Head of Account 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fourth Step: Link MH 1601 to Expenditure Head of Account Part – II and Part – V of the Concordant Table Through Receipts linkage with Expenditure Heads we generate complete plan budget link ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date As you all aware AC Section books CMs under Suspense Head of Account TM/DC section clear the Suspense and credit to final Head of Account Both the above are day to day activities. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date TM/DC section at the time of clearing has to capture Sanction Details (additional item) For this they need not do any data entry. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date Like CGA excel data migration RBI Clearance Memo data along with Sanction details migrated to VLC data base (to be updated every month) 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date LOV pops up DC/TM Section has just to select the relevant LOV and that’s it. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date: Raising of suspense in AC 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date: Clearance of Suspense for 1601 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Fifth Step: Providing LOV of Sanction Order Number and Date: Capture of Sanction from Migration of Data for CM – 1601 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Step by Step Generation of Concordant Table Now all the steps completed. Just process and generate the Full Concordant Table. ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Effort for Generation of Concordant Table Effort practically nil/very less – the effort after developing the module is only as given below: Only once in a year codification/linkage should be migrated in system from previous year to current year and differences checked – additions /deletions to codes carried out (may be two to three days job). Every month the data from CGA/RBI has to be downloaded in excel and by click of buttons migrate to ORACLE (5 to 10 minutes job) 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Effort for Generation of Concordant Table Effort practically nil/very less – the effort after developing the module is only as given below: At the time of clearance of suspense DC/TM they just have to select LOV (literally no additional work) That’s all one has to do. The Concordant Table in complete shape could be generated when ever you want 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Components in Concordant Table After Concordant Table is prepared, several comments are made in CPSMS report based on analysis of the details in Concordant Table such as - No expenditure though there are GOI funds, Expenditure going on from previous years GOI releases, etc. Now that need not be done. The system generates automatically. ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Generation of District wise Plan Expenditure Report This is another Report required for CPSMS Appreciation Note. This could be generated automatically in full form from the VLC database This process copies all the details from scm_bud_sm table along with treasury details and expenditure from classified abstract table, then updates sharing between Central and State government among all treasuries. 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Generation of District wise Plan Expenditure Report 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

Generation of District wise Plan Expenditure Report ORACLE GENERATED REPORT 17th Feb 2011 O/o The Principal Accountant General (A&E), Karnataka

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