Florida International University Faculty Activity Reporting – eFAR.

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Presentation transcript:

Florida International University Faculty Activity Reporting – eFAR

Project Organization Steering Committee Provost and Academic Deans (DAC) Functional and Technical Project Management Tonja Moore (AA) Carlos Varona (UTS), Eddie Monteiro (UTS) Carlos Flores (PSHR) Marta Perez (OPIR)

Project Organization Implementation Team Determine business and reporting requirements Determine accreditation specific requirements and configuration Define and configure college structures and process workflows Input on system design Facilitate faculty input process and primary contact on data collection/process for college Primary liaison/administrator for system in college after implementation

Project Organization Implementation Team College/UnitRepresentativeIT Support Architecture & the ArtsAdam Drisin Arts & SciencesValerie Johnsen/Maricel CigalesAmir Moatamedi BusinessRuth Ann McEwenRigoberto Fernandez EducationKyle Perkins EngineeringNorman Monroe HonorsJose Rodriguez HospitalityRandall UpchurchDale Gomez Journalism and Mass CommunicationsAllan Richards LawTawia Ansah LibraryBryan Cooper MedicineClaudia Paz Nursing and Health SciencesHelen Cornely Public Health & Social WorkMark Williams Academic AffairsPriscilla Williams Human ResourcesGail Hansen

Project Organization Faculty Focus Group Review system development Provide feedback and suggestions as users or Chairs Assist in training development/communications Shekhar BhansaliTeresa Ponte David ChatfieldJamie Sutton Ranu JungPaul Warren Kinsuk MaitraKathleen Wilson Bill Pelham

Project Timeline Fall 2014 Gather data requirements for CV, Annual Assignments, Activity Reports, Annual Evaluation Determine data sources (updated each term) PeopleSoft (HR, Campus Solutions, Grants) Legacy systems (ie Sedona, other systems?) External systems (SciVal, Academic Analytics) Committees Direct input Determine data set definitions for CV input Current CV entered into system by mid Dec by faculty or professional service If professional service, need current CV in word or pdf format by Nov 1 Faculty confirm CV information by start of Spring term

Project Timeline Fall 2014 Gather data requirements for CV, Annual Assignments, Activity Reports, Annual Evaluation Determine data sources (updated each term) PeopleSoft (HR, Campus Solutions, Grants) Legacy systems (ie Sedona, other systems?) External systems (SciVal, Academic Analytics) Committees Direct input Determine data set definitions for CV input Current CV entered into system by mid Dec by faculty or professional service If professional service, need current CV in word or pdf format by Nov 1 Faculty confirm CV information by start of Spring term

Project Timeline Fall 2014 cont. Determine inclusion of data for adjuncts Determine workflows Testing/review of developed forms/processes/reports

Project Timeline Spring 2015 Faculty update Activities for AY 14/15 Faculty CVs published as web service Faculty submit Activity Reports Chairs submit Annual Evaluations Chairs provide Annual Assignments Gather T&P data/process requirements/workflow Gather Third year review requirements Gather Sustained performance requirements

Project Timeline Summer/Fall 2015 Complete T&P, Third Year Review, Sustained Performance configuration and testing Spring 2016 Implement 16/17 T&P Review, Third Year Review and Sustained Performance Review processes TBD Sabbatical PDL Faculty Awards

Data Sources - PeopleSoft Courses Taught - Campus Solutions Course Prefix, Number, Title Credit hours Section Day/Time Location Course level Load/Weight Primary Instructor PantherID/Name Enrollment/Cap Instruction Mode

Data Sources - PeopleSoft Faculty - Human Resources Name Panther ID Title (ie Assistant Professor) Department ID Date hired Date in current position title Employment status (FT/PT, Inactive, Staff) Year started Tenure status Gender Ethnicity Faculty Rank

Next Steps Units collect CV and Faculty confirm system CV Collect additional data, forms or accreditation requirements Determine consistent requirements/common CV Determine adjunct requirements Determine communication plan with faculty for CV entry Establish weekly project meeting time/date to work on additional Fall 2014 items

Questions?