Vendor Approval System

Design office processes approval of vendors as per the norms laid down in QSP vendor control, which is a part of DLW Quality management System (QMS), which is an accordance with ISO:9001 (2008). At present QSP Vendor Control Version 10.0 is applicable which is available on the DLW website.

Requirements for approval Valid Vendor Assessment (VA-1) Form – available on DLW website Valid QMS certificate Availability of suitable M&Ps and quality control equipments Supply performance Quality/ reliability performance Qualifying quantity and life time criteria

Process Interested vendor should submit properly filled up Vendor Assessment form (VA-1) to Chief Design Engineer (CDE). Design Office will check the completeness of this VA-1 form. If found OK then VA-1 verification is conducted through RITES. RITES does this work on a chargeable basis, which is required to be paid by the Vendor.

Process Continued. After the verification, report is generated & submitted to CDE. The same is scrutinized and a letter is issued to the vendor accordingly. However the Vendor has to participate in advertised tenders in order to be considered for a DLW PO.

Flow chart for vendor approval for CVD Initiation by JAG/ SG Committee (Consisting of Technical, Finance & Stores members) Scrutiny by CDE/ CME(P)/ CME(M) Approved by CME

Successful execution of 2 PO’s for DLW Approval Criteria (for regular items) For Part II approval Successful execution of 2 PO’s for DLW OR Successful supply of 10 loco sets with 06 month of service life subject to satisfactory field performance (For annexure D items (204 nos), quantity (loco sets) & service life is defined separately)

Successful execution of one PO after part II approval Approval Criteria (for regular items) For Part I approval Successful execution of one PO after part II approval OR Successful supply of 20 loco sets (10 loco sets with 1 year service life subject to satisfactory field performance) (For annexure D items (204 nos), quantity (loco sets) & service life is defined separately)

Approval vendors of Annexure D items 204 items are critical in nature and included in Annexure ‘D’ of the QSP-Vendor Control. Seperate life cycle criteria alongwith the quantity has been specified for these items. Dynamic review is conducted for these items. After completion of the specified criteria, the vendor is supposed to request to GM/CME/CDE for inclusion / upgradation. Automatic vendor review is done once in a year for which no request from a vendor is required.

Successful execution of 1 PO Approval Criteria (for simple loco items (560 nos) only) For Part II approval On the basis of Infrastructure, capacity, capability & quality document For Part I approval Successful execution of 1 PO

Flow chart for inclusion a vendor in the CVD (for simple loco items only) (Annexure F to the QSP- Vendor Control) Initiation by the concerned DyCDE Recommendation by CDE Approved by CME

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