PROVINCIAL SPEAKER FORUM 14 JUNE 2014 WATERBERG DISRICT MUNICIPALITY MATHUDI CHUMA

PRESENTATION OUTLINE PROVINCIAL COUNCILOR TRAINING PROGRAMME WARD COMMITTEE TRAINING PROGRAMME

BACKGROUND The Department appointed Talent Emporium Academy as a Service Provider, to conduct in depth training of councilors on the necessary and accredited competencies/skills required in local government.

Senior Management Program, consist of the following Modules Principles of Strategic Management, Public Participation, and Integrated Development Planning (IDP); Municipal Legislation and Policy Frameworks; Principles of Financial Management, including Financial Management reporting and Supply Chain Management; Introduction to Information Technology; Basic Economics for Management Decisions and Local Economic Development (LED); and Introduction to Service Delivery and Customer Care Relationship Management.

PROGRAMME DURATION The above training will be rolled out from the April –December 2013. Programme was presented to SALGA PEC and it was supported. The training programme was launched on the 12 April 2013.

Progress to-date on training of Councillors in all 5 district Municipalities for the April 2013 month District   Date No of Councillors attending Expected no of Councillors in attendance Facilitator’s level of competency No of venues Time Waterberg 15-18 April 12 46 Satisfactory 1(Shangri-La) 8h30-16h00 Vhembe 16-19 April 52 60 2 (Makhado Library and Thulamela Disaster Centre ( Muledane) Sekhukhune 23-26 April 31 63 2(De Loskop) Mopani 29 April-03 May 26 1(Mopani Disaster Centre) Capricorn 02-07 May 62 Edupark Polokwane

PROJECT SCHEDULE OF ACTIVITIES FOR THE MAY District Municipality Training Dates Unit Standard(s) Venue Time Mopani 02-03 May 119334 Tzaneen Disaster Centre 8h30-16h00 Capricorn 02-03 & 06-07 May 2013 Edupark Waterberg 13-17 May 2013 (Postponed indefinitely) 116361 + 116358 Shangri La Vhembe 13-17 May 2013 Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 20-24 May 2013 Loskop Aventura 27-31 May 2013

PROJECT SCHEDULE OF ACTIVITIES FOR THE JUNE Waterberg 10-14 June 2013 116348+ 120 305 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 17-21 June 2013 Loskop Aventura Mopani 24-28 June 2013 Tzaneen Disaster Centre Capricorn 3-7 June 2013 116361+116358 Edupark

PROJECT SCHEDULE OF ACTIVITIES FOR THE JULY Waterberg 8-12 July 2013 120503+110495 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 15-19 July 2013 Loskop Aventura Mopani 22-26 July 2013 Tzaneen Disaster Centre Capricorn 3-7 July 2013   29 July - 2Aug 2013 116 Edupark

PROJECT SCHEDULE OF ACTIVITIES FOR THE AUGUST Waterberg 12-16 Aug 2013 116364+116363 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 19-23 Aug 2013 Loskop Aventura Mopani Tzaneen Disaster Centre Capricorn 26-30 Aug 2013 Edupark

PROJECT SCHEDULE OF ACTIVITIES FOR THE SEPTEMBER Waterberg 9-13 Sep 2013 116345 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 16-20 Sep 2013 Loskop Aventura Mopani Tzaneen Disaster Centre Capricorn 25-27 Sep 2013 Edupark

PROJECT SCHEDULE OF ACTIVITIES FOR THE OCTOBER Waterberg 7-11 Oct 2013 116339+337063 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 14-18 Oct 2013 Loskop Aventura Mopani Tzaneen Disaster Centre Capricorn 21-25Oct 2013 Edupark

PROJECT SCHEDULE OF ACTIVITIES FOR THE NOVEMBER Waterberg 4-12 Nov 2013 119343+116 339 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune 11-15 Nov 2013 Loskop Aventura Mopani Tzaneen Disaster Centre Capricorn 18-22 Nov 2013 Edupark

PROJECT SCHEDULE OF ACTIVITIES FOR THE DECEMBER Waterberg 2-6 Dec 2013 116341+337 063 Shangri La 8h30-16h00 Vhembe Makhado Library and Thulamela (Muledane) Disaster Centre Sekhukhune   Loskop Aventura Mopani Tzaneen Disaster Centre Capricorn Edupark

Project constraints   There has been a delay in the commencement of training. Rescheduled dates due to other activities/engagements requiring Councilors. The provision of refreshments/catering during the implementation of the training remains a challenge.

RECOMMENDATIONS Speakers emphasise the importance of the training programme during council sittings/other fora. Encourage Councillors to attend the training.

REPORT ON WARD COMMITTEE MEMBERS TTRAINING PROGRAMME 17 SEPTEMBER 2011

Background and Discussions   The Department has appointed two (2) service providers to train ward committee members at local municipalities falling within the jurisdiction of Capricorn, Mopani, Sekhukhune, Vhembe and Waterberg districts as follows: Makavila Suppliers for Capricorn:, Sekhukhune: and Mopani: districts with 1210, 1210 and 1250 ward committee members respectively Limpopo LED Resource Centre for Vhembe and Waterberg districts with 970 and 790 ward committee members respectively.

The training programme was for a period of 6 months starting on the 19th July 2012 until end of January 2013 for all districts. The training programme is a skills programme aligned with the National Qualification Framework on( NQF 2), covering 8 modules accredited by Local Government Sector Education and Training Authority (LGSETA) listed below:   Module 1: Ward committee induction Module 2: Community Based planning programme for ward committees Module 3: Public Participation In Local Governance. Module 4: Core Municipal process and Ward Committee`s role ( IDP, Budgeting, PMS, LED, Service delivery) Module 5: Project Management Module 6: Communication, Facilitation, Dealing with Conflict Module 7: Community Diversity Module 8: Meeting procedures and Reporting

Progress to date: Ward committee members training programme was rolled out at Mopani, Sekhukhune, Vhembe and Waterberg districts. Training at Capricorn district was halted due to some financial constraints for procuring catering and transport. Training programme for Mopani and Sekhukhune districts were completed on the 28th February 2013. Vhembe and Waterberg districts completed training on the 31st May 2013, after extension of contracts were approved by the Head of Department.

Training programme for Mopani, Sekhukhune, Vhembe and Waterberg Districts: The actual training programme started on 14th August 2012 and concluded on 28th February 2013 Mopani and Sekhukhune, after the service provider was granted an extension of 1 month, and for Vhembe and Waterberg completed on 31st May 2013 after an extension of 4 months. The targeted number of ward committee members, average attendance and percentage attendance of these training in Mopani, Sekhukhune, Vhembe and Waterberg districts are as per table below:

Name of local municipality Number of ward committee members District Name of local municipality Number of ward committee members Average attendance Percentage attendance Mopani Greater Tzaneen 340 198 58%   Greater Giyani 300 233 77% Greater Letaba 290 209 72% Ba – Phalaborwa 180 100 55% Maruleng 140 104 74% Total 5 1250 843 67%

District Name of local municipality Number of ward committee members Average attendance Percentage attendance Sekhukhune Elias Motsoaledi 300 187 62%   Ephraim Mogale 160 114 71% Fetakgomo 130 119 68% Greater Tubatse 310 89 51% Makhuduthamaga 70% Total 5 1210 767 64%

District Name of local municipality Number of ward committee members Average attendance Percentage attendance Vhembe Thulamela 400 297 74%   Musina 60 41 68% Makhado 380 282 Mutale 130 100% Total 4 970 750 77%

District Name of local municipality Number of ward committee members Average attendance Percentage attendance Waterberg Mookgophong 50 20 39%   Modimolle 90 41 46% Bela – Bela 58 64% Thabazimbi 120 38 32% Mogalakwena 320 246 77% Lephalale 51 43% Total 6 790 454 57% Grand total 4220 2814 67%

All learners in Makhado municipality did not attend training for 2 modules with 6 contact days as at close of the contract, due to financial constraints by the municipality for procuring catering and transportation.   Key challenges during training programmes: Learning materials not having assessments guides for guiding processes to assess learner portfolios, and those were apparently developed by service providers.

The ward committee training programme is pitched at NQF level 2 which requires the minimum entry of Grade 9 in terms of educational level. Poor attendance by participants in some municipalities, due to some being called to attend other activities such as public participation events, registrations of SASSA beneficiaries, etc. Poor coordination in logistical arrangements; like catering, transport by some municipalities. Assessments, internal and external moderations by LGSETA will take a long time to be completed than expected.  

  5. Impact of the training programme Despite all these challenges highlighted above, the training programme was a success. It has added value and instilled confidence to ward committee members in their day to day operations.

Recommendations Encourage Public Participation Coordinators to implement the ward operational plans. Municipalities to develop Public Participation strategy. Municipalities to develop policy framework for out of pocket expense for ward committees. Strengthen District Public Participation Forum. Ward Councillors to convene ward committee meetings. Adherence to schedule of ward committee meetings. Municipal Council to adopt developed guidelines for operational activities of ward committees.

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