UN Capital Development Fund NCDDS - Local Governments and Climate Change Performance Based Grant Allocations for 2014 August 2013

Background 8 Districts / Municipalities to receive PBCR Grants in 2014 Funding Available is $US 320,000 = $US 40,000 per D/M Rules for allocation are in MOU: 1.75% of the grant is allocated in proportion to D/M and C/S Fund allocations (D/MF + Total C/SF / 2) 2.25% of the grant is allocated according to Performance Scores Allocations must be announced at the same time as (or immediately after) D/M F and C/S F allocation announcements (November 2013?)

Amount for Performance Allocation All Districts / Municipalities must fulfill Minimum Conditions (MC) to receive ANY PBCR Grant. Amount for Performance Allocation (APA) = $US 320,000 * 25% = $US 80,000 Districts / Municipalities scoring less than 50% on Performance Assessment do not receive any Performance Allocation

Performance Allocation Districts / Municipalities with Performance Score (P X ) >50% are entitled to a share of the APA The share for each District / Municipality is in proportion to its Performance Score (S X ) Performance Based Allocation P X = APA x S X / ∑S ∑S = the total Performance Score for all Districts / Municipalities scoring 50% or more

Performance Measures There are 2 kinds of Performance Measure: 1.Public Resources Management Performance indicators 2.Climate Change Adaptation Performance Indicators 5 Districts in Battambang are only starting LGCC implementation. For these Districts we can only score the Public Resources Management (type 1) indicators

AreaPerformance MeasureScoring Points available Evidence Planning and Budgeting The District/Municipality Development Plan has been approved by the D/M Council Minimum condition0 Minutes of Council Meeting Records show at least 25% of households represented in participatory planning meetings (Step 1 of CIP) in 2012 CIP Step 1 records available for at least 90% of villages in the District: 1 point Total participation represents at least 25% of hh in District / Municipality: 1 point 2 Records of CIP process Update of D/M Investment Programme has been completed up to Step 1 Step 1 complete: 1 point1Records of DIP process

Area Performance Measure Scoring Points available Evidence Accounting and Audit D/M Finance Unit records of expenditures are reconciled with Treasury records Reconciliation carried out at least once: 1 point Reconciliation carried out within past 6 weeks and discrepancies corrected if needed: + 1 point 2 D/M Finance Unit records Financial statements are prepared as per the established format and schedule (Need to check what is required format and schedule) Fully compliant: 2 points Partially compliant: 1 point 2D/M Finance Unit records

Area Performance Measure Scoring Points available Evidence Accountability and Transp- arency D/M Development Plan has been effectively disclosed to the public D/M Plan is available for inspection by members of the public: 1 point Specific additional measures taken to disseminate D/M Plan (e.g. D/M Forum): +1 point 2 (1)Copy is available; (2) records of activities Council Meetings held regularly 4 – 6 meetings in 2012: 1 point At least 7 meetings in2012: 2 points 2 Council Minutes Council meetings are open and local citizens can express their views Citizens’ attendance recorded in minutes (at least 2 separate meetings): 1 point 1Council Minutes

AreaPerformance MeasureScoring Points available Evidence Climate Change Resilience VRA has been conducted in at least 3 Communes/Sangkats Minimum Condition 0 Records of VRA A D/M Climate Change Adaptation Strategy has been prepared with C/S representatives present and has been approved by the D/M Council Minimum Condition 0 Council Minutes % of co-financing from C/S Fund of the infrastructure projects supported by PBCR grants in the District/Municipality in %-50%: 1 point > 50% :2 points 2PID data

AreaPerformance MeasureScoring Points available PID data on PBCR-grant infrastructure projects shows compliance with safeguards and procurement rules Data on all PBCRG projects entered in PID: 1 point Data demonstrates compliance with safeguards: +1 point Data demonstrates compliance with procurement rules: +1 point 3PID data Quality of project implementation (based on field visits and discussions with beneficiaries) Very good: 2 points Satisfactory: 1 point Not satisfactory: 0 points 2 Participatory Evaluations Scores Local citizens (in addition to CC and village authorities) were involved in preparation and implementation of PBCR grant funded activities Local citizens recall joining in project preparation activities: 1 point Local citizens recall joining in implementation activities: 1 point Local citizens are aware that the project contributes to climate change resilience: 1 point 3Discussions with local citizens

AreaPerformance MeasureScoring Points available Evidence C/S Council monitors project implementation During project implementation M&E committee monitors according to plan 1C/S Council records (for sample projects)

Battambang and Takeo There are 12 points available for Public Resources Management (Both Provinces) There are 11 points available for Climate Change Adaptation (Takeo Only) There are 2 extra points for self-assessment (Both Provinces) Therefore D/M in Takeo will score from maximum 25 points and Districts in Battambang will score from maximum 14 points. We will take the AVERAGE score for CCA for the 3 D/M in Takeo and add this number of points to the score for each District in Battambang

Next Steps Orientation to participating D/M about the Performance Assessment Process Form Performance Assessment team Prepare work plan Send out Self-Assessment forms Performance Assessment mission (1 day per D/M)?

UN Capital Development Fund THANK YOU Julian Abrams LGCC Project Coordination Adviser