REPORTING ON EFFECTIVE GRANT PROPOSALS Delia Rodríguez Cali, July

Table of Contents 1) Definition of Federal Assistance 2) Objectives and Methods: tools to prepare your Program report a.Smart objectives b.Methods clearly stated 3) Project evaluation 4) Budget: tool to prepare your Financial Report a.Federal budget b.Non-Federal budget 5) Grant Reporting Forms

1. Definition of Federal Assistance Non Federal Entities administrating: ◦ Grants ◦ Loans ◦ Loan Guarantees ◦ Property ◦ Cooperative Agreements ◦ Interest subsidies ◦ Insurances ◦ Food commododities ◦ Direct appropriations

How do you define an objective? Measurable outcomes of the program Define your methods

2. SMART objectives S PECIFIC M EASURABLE A CHIEVABLE

R EASONABLE T IMELY

Were the methods clearly stated to achive the goals? How When Why

Evaluation Objectives are taken seriously How well you achieved your objectives Management tool

Types of Evaluation Measures the product Analyzes the process and/or strategies adopted Impact on the audiences

Budget ItemDescriptionCostNon- Federal Share (cost share) Federal Share Executive director Supervision10% of salary = $10,000 25% benefits = $ 2,500 1,5001,000 Project director Hired in month one 11 months at $35,000 =$2,083 25% benefits = $ 8,025 3,0005,025 Tutors12 working 10 hours per week for three months 12 x 10 x 13 x $4,50 = $7,020 3,0004,020

Budget (page two) ItemDescriptionCostNon- Federal Share (cost Federal Share Office spaceRequires 25% of current space 25% x $20,000 = $ 5,000 5,000 EquipmentDVC$7,000$,7000 TOTAL$29,545$12,500$17,045

Request for Advance and Reimbursement SF-270Mandatory submission for both domestic and overseas recipients. Outlay Report and Request for Reimbursement for Construction Programs SF-271Mandatory submission for both domestic and overseas recipients IRS-1099GForm 1099 G Mandatory form for all individuals that who have been paid $600 or more in a calendar year, by way of a grant or cooperative agreement. Federal Financial Report (FFR) SF-425Mandatory use for domestic and overseas recipients when reporting Cash Management and Financial Status. Effective as of 10/01/09 Post Award Forms

Application form Assurances for non- construction programs) SF-424 BMandatory for all domestic and overseas applicants Assurances for construction programs) SF-424 CMandatory for all domestic and overseas applicants

Reports required during the project life cycle Interim Progress Report Interim Financial Report SF-270 Final Program Report Final Financial Report SF-270 and SF-425 Equipment purchased with serial numbers, model and mark (Property Grant) Name and S.S. # of all US individual paid honoraria $600 or more. Incluces individuals with “green cards”

FORM SF-270 ◦ For all non-construction grant programs ◦ Used by Federal awarding agency for general management. ◦ Purpose:  It prescribes the timing of advances  Procedures to be observed  Assure cash payments occur  Meet the grantee´s need

FORM SF-271 For construction programs. It it used for general management

IRS 1099G Miscellaneous form For all individual recipients subject to U.S. tax laws, including Foreign Nationals with “green cards” Paid $600 or more in a calendar year by way of a grant or cooperative agreement.

Assurances (non-construction program To assure compliance with statutory requirements. Indicating their willingness to comply with a number of laws that are listed Applicable regulations Attest to the quality and accuracy of all financial, programatic and evaluation data reported to the Department in the annual or final reports.

THANK YOU ! Delia L. Rodríguez M. Diriomo, Nicaragua (505)