Transaction Pains Managing Object ‘Activities’ for Exhibitions and Conservation ‘Ursa’ Lee-Anne Raymond Collection Information Systems Museum Victoria

Transaction Pains - Managing Object Activities 2 Definition The Macquarie Dictionary, 3 rd Ed: -transact – to carry through … to a conclusion or settlement…affairs or negotiations…[that which is] carried out, driven through, accomplished. -transaction – … records of doings of a learned society or the like… [the] act of carrying out.

Transaction Pains - Managing Object Activities 3 MV Conservation Model The Conservation Record holds one to one information on: Link to the Associated Event Link to the Associated Loan Link to the Item level Record = one Catalogue record, or one Accession Lot The Examiner Date Commenced Date Completed Create new Conservation recordLinks to one Catalogue or Accession Lot

Transaction Pains - Managing Object Activities 4 MV Conservation Model Other one to one information recorded: Condition Description Environment Materials (summary table) Treatment Documentation

Transaction Pains - Managing Object Activities 5 MV Conservation Model Multiple Summaries - Histories recorded: Dimensions Pest M’gmt Tests Samples

Transaction Pains - Managing Object Activities 6 MV Conservation Model One Conservation record represents one Job Links made for subsequent Conservation Jobs will display into the Object record over time.

Transaction Pains - Managing Object Activities 7 The Exhibition Collection Management (ECM) Model ‘Morrie’

Transaction Pains - Managing Object Activities 8 The ECM Model Objects are linked to the Event – upon ‘Save’ an Exhibition Objects Record is systematically created and linked in alignment with the Object on the “Exh. Objects” tab. “Status” = Current Status in context with the Exhibition.

Transaction Pains - Managing Object Activities 9 The ECM Model Status is modified by the user from within the Exhibition Objects Record. “Current Status” displays back into the Events Record. “Status History” is stored in the Exhibition Objects Record. “Selected” is the default Status upon the creation of the Exhibition Objects Record. The Exhibition Objects Record is unique to the Object within the “Events” record it is linked, it then tracks that Object within the Event.

Transaction Pains10 Conclusion

Transaction Pains - Managing Object Activities 11 Morrie and Ursa with MV Preparators Jim Couzens and Dean Smith