Supervisor Orientation Presented by: Kim Johnson – Director of Account Services

Review EAP benefits Review specific benefits that are available for supervisors and managers Discuss appropriate reasons for and how to make a management referral Understand and use the EAP referral process as a way to offer help Objectives

What is the EAP? A confidential counseling and referral service for employees and their household members. A starting place for addressing personal problems. An avenue of assistance for managers and employees whose personal problems may be affecting their work performance. Help for participants to deal privately and effectively with personal problems.

EAP Benefits Cost-free employee benefit Confidential Nation-wide provider network Covers employee and anyone in the employee’s household Unlimited telephone counseling 24 hours a day, 7 days a week Legal and Financial Consultation WorkLife Services Services offered through the Organizational Risk Management Center

Reasons To Consider Calling The EAP Psychological Stress Drug or Alcohol issues Marital/Relationship Career/Job issues Grief and Loss Family issues Retirement Financial Consultation Legal Consultation

The Nature Of The Problem Depending on the nature of the problem, our EAP clinician may offer a referral to one of our many network providers and community resources We can also offer additional information about a wide range of resources that may be locally available, including: Social service agencies Community support groups Self-help groups Reading materials Crisis hotlines/help lines

Worklife Services All members have web access to services and resources on the following topics: Prenatal Care Adoption Child Care Parenting Emergency Care Summer Care Special Needs Colleges and Universities Grandparents As Parents Adult Care Disaster Relief Personal Services, Pet Care At Risk/High Risk Adolescents Primary/Secondary Education

Worklife Services - Telephonic Resource and referral service by phone Worklife counselor will research and pre-screen options Up to 5 referrals in hours and more as requested Resources and educational materials that address the employee’s specific needs

Legal Services Telephonic Attorney Consultations 30 min. each new issue Covered issues: Domestic/Family, Civil, Landlord/Tenant, Criminal, Estate Planning, Immigration, Motor Vehicles Face-to-Face Attorney Consultations 30 min. each new issue Covered issues: Same as above After-hour Telephonic Attorney Consultations 30 min. each new issue Covered issues: Criminal, Incarceration, DUI

Legal Services Subsequent hours with Attorney beyond initial 30 min. 25% discount Do-It-Yourself/Assisted Document Preparation – 10% discount Examples: Divorce forms, Estate Planning Forms, Immigration Forms, etc. Free Online Will for all eligible dependents available in all 50 states, except Louisiana Covered wills: Simple wills, Power of Attorneys, Living Wills As an Employer sponsored benefit, employees cannot use the services to pursue legal action against the Employer, therefore, work related matters are not covered

Financial Services Budgeting Debt Retirement College Funding Buying vs. Leasing Mortgages/Refinancing Financial Planning Tax questions and Tax preparation IRS Matters

Financial Services Benefits Telephonic Tax Consultations 30 min. each new issue Telephonic Consultations 30 min. each new issue Telephonic Tax Levy/Garnishment Resolution 30 min. each new issue Consumer Credit Counseling – paid by employee Referrals to Community Services

ID Theft Resolution Consultation Services Free 60-minute telephonic consultation with a Certified Fraud Resolution Specialist per each new issue Specialist assists employees with ID Theft breaches and identity restoration Free “Emergency Response Kit” provided upon identity breach (sent by , mail, or fax) Counseling on “Preventative Steps” to take to avoid future ID theft losses and damages to employee’s credit score and reputation

EAP Website Self-assessments, information, and links to other websites for: Addictions Personal and emotional issues Martial/Relationships Family Legal/Financial Workplace/Career Health and Wellness Personal Growth

EAP Website

Management Resource Services Unlimited telephonic consultation for supervisors and managers Supervisory Coaching and Consultation Policy and Procedure consultation Risk and liability reduction Fitness-for-duty coordination Department of Transportation (DOT) education Critical incident responses and follow up

Management Resource Services Management Referrals Case Management -Monitor progress of employees Provide Feedback to Supervisors regarding Compliance Facilitate the referred employee’s access to EAP services Training Services Organizational and Leadership Development

As an important part of the EAP and/or organizational support, the CISM is intended to: Provide quick response to traumatic events in the workplace Provide support to employees and managers Educate to identify reactions to traumatic experiences Normalize emotions and feelings Educate participants on signs of stress and adaptive coping mechanisms to promote resiliency Screen those needing additional support Critical Incident Stress Management Consultation/Onsite Services

DOT policy and procedure coaching Access to Horizon’s specialized SAP provider network Coordination of initial meeting between the SAP and Designated Employee Representative (DER) to establish expectations of services and case management protocol Continued case management if needed/requested once employee has returned to safety sensitive functions Dept. Of Transportation (DOT), Substance Abuse Professional (SAP) Coordination Services

Training And Education Services Work and Life Management seminars Compliance training Sexual Harassment Violence in The Workplace Diversity DOT Drug/Alcohol Awareness for Supervisors Organizational Development Leadership Development Skill Development for Managers and Supervisors Customized trainings and workshops

What Happens When You Call The EAP? INTAKE Identifies Caller & Need EMPLOYEE CALL MANAGER CALL Speak with Manager Resource Consultant (MRC) Discussion & Assessment of Situation Development of Plan URGENT Phone Duty Counselor ROUTINE Schedule Appointment Legal or Financial Referral WorkLife

Reasons For Making A Management Referral Violations of company policy Harassment Safety issues Threat of Violence Attendance issues Performance issues Emotional instability of an employee On-the-job impairment or possession

How To Spot The Troubled Employee Lateness Absenteeism Poor concentration Decreased productivity Unusual behavior Increased mistakes and/or accidents Friction with co-workers Negative attitude Difficulty learning from mistakes Excessive time on phone Lying

Guidelines For Management Referral 1. Call Horizon Health to reach a Management Resource Consultant (MRC) for consultation before initiating the referral 2. Once the type of referral is decided upon, the MRC will send a referral form which serves as the HIPAA required release of information to be completed by workplace and employee 3. Create a memo for employee, objectively stating reasons for referral and directing employee to the Management Resource Consultant 4. Fax completed form and documentation to the MRC 5. Once documentation is received and employee has contacted EAP, the MRC will contact supervisor with compliance verification as necessary or as requested

EAP Confidentiality Signed release NECESSARY to communicate with EAP MRC will request completed Management Referral Form Fax completed form to: 

Information You Will Receive Attendance: is the employee attending their scheduled sessions? Compliance: is the employee following the counselors recommendations? Investment: is the employee invested in making changes to rectify their workplace issues? Recommendations from the EAP clinician NO CLINICAL INFORMATION IS SHARED

Confidentiality Keep all records locked Communicate with only those who need to know Avoid idle conversation regarding employees

Documentation Always make sure to document: Observed suspicious behavior Facts – not opinions Job performance – not personalities Policy Violations

If Management Referral Is Recommended Before making a management referral: Make sure to always check your company’s policies and procedures and apply them consistently to all employees Confirm with your Human Resources Department and/or Legal Department that this is appropriate

How To Use The EAP Call us anytime you think you need help with a problem Talk with one of our Management Resource Consultants The consultant will help identify the problem, develop specific goals, and offer appropriate referrals and resources

How To Access Horizon Health EAP 8 Sessions with a counselor Access Phone Number Web Access Access: Login: firstdata Password: myeap Call:

Live Well Q & A Thank you for attending!